Digitization Coordinator, Colby College Libraries

03 Sep 2021 8:47 AM | Anonymous member

Job Description

Department: Digital Initiatives - Staff
Pay Rate Type: Salary
Job Summary: Colby College Libraries; Full-Time, Exempt, Salaried, Administrative Staff Appointment

The digitization coordinator is responsible for all daily digitization lab operations, workflows, and activities, including the migration of a wide range of the Colby College Libraries’ paper-based and physical media collections to digital formats. The digitization coordinator oversees production for concurrent projects, providing quality assurance for all operations and ensuring compliance with standards and best practices. The coordinator plays a crucial role in developing procedures, designing new workflows, and identifying and testing tools and software to increase capabilities to address current and new needs. This role will also be responsible for annotating and uploading content to the Colby College Libraries' digital repositories for the purpose of user access and preservation. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.


  • Manage, hire, train, and supervise employees, including scheduling and tracking hours worked
  • Must be able to manage a broad variety of tasks in response to varying time pressures with shifting priorities and changing constraints
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Digitization Management

  • Use project management tools to assign and track digitization projects through the digitization workflow
  • Upload and publish digital content to the Colby College Libraries’ repositories for user access and/or long-term preservation
  • Contribute to the creation of guidelines and best practices for the Colby College Libraries’ digitization projects
  • Oversee quality control of all stages of image capture, materials handling, and processing of electronic output formats
  • Advise, recommend, and implement improvements to operations and/or additions of equipment; initiate equipment purchases
  • Responsible for preventative maintenance of the digitization lab equipment as established by the manufacturer, and for keeping the digitization lab software up-to-date; coordinate maintenance, support, and updates to the College-provided workstations with the Office of Information Technology Services (ITS)
  • Keep current on emerging technologies and techniques related to the digitization of printed and multimedia materials, and share this knowledge as appropriate
  • Provide analysis of production statistics and provide substantive reports for department and library administration, to be utilized for policy decisions
  • Create and enhance metadata for the Colby College Libraries’ digital collections

Service and Scholarship

  • Participate in committees and working groups within the Libraries, the College, and with institutional peers
  • Engage in relevant professional development to stay up to date on relevant technologies
  • Contribute to developments in the field and represent the Colby College Libraries at relevant professional meetings and conferences


  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of two years of relevant experience; experience in a library, archive, museum or higher education environment preferred
  • Exceptional written and verbal communication skills
  • Ability to establish priorities to enable work both independently and as a member of a collaborative team and diverse community
  • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
  • Expertise in the use of digital imaging and editing programs such as Adobe Acrobat, Photoshop, and Illustrator
  • Basic knowledge of HTML and XML
  • Proven skills in planning, project management, implementing, and assessing programs and services
  • Must be flexible, creative, enthusiastic, and committed to ongoing professional development
  • Previous supervisory experience, including organizing, prioritizing, and scheduling work assignments
  • Knowledge of quality control as applied to digitization projects
  • Demonstrated knowledge of digitization standards and techniques and of digital content and metadata standards, such as EAD, MOD, METS, IMS, and Dublin Core preferred
  • Documented engagement in the library profession preferred
  • Demonstrated experience, knowledge, and/or scholarship in inclusion, diversity, social justice, and anti-racism work preferred
  • Proficiency in one or more non-English languages preferred


Reporting to the assistant director for digital initiatives, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries. This position may also work closely with alumni, downtown partners, and professional peers throughout Maine and beyond.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and occasional lifting up to 30-50 pounds may be required.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Digitization Coordinator - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

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