Microfilm and Scanning Technician - Contract Position

23 Sep 2022 1:51 PM | Anonymous member

The Department of the Secretary of State, Maine State Archives is seeking candidates for a contractual position for microfilm, scanning and indexing services in our Imaging Services division.

The Maine State Archives strives to make the state’s archival records as accessible as possible while ensuring their careful preservation. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

The Maine State Archives is seeking to fill one full time, contractual position at 40 hours a week working eight hours per day, five days per week. Hours are set at 8:00 am to 4:30 pm, Monday through Friday with a half hour for lunch. Maine State Archives may occasionally adjust the schedule minimally to accommodate either organizational needs or an individual’s schedule on a case-by-case basis or in consideration of holidays, storm days, etc. 

This position will microfilm, scan or digitally image historical records and prepare them for sharing through an online platform. Processing and preparation of the digital image as well as indexing for access are part of the project process. Candidates for this position should demonstrate experience in microfilm processes, scanning and indexing. This position reports to the Imaging Specialist.


  • Prepare historical documents for scanning
  • Scan historical documents (including use of flatbed scanner)
  • Process and index the associated digital file
  • Converts microfilmed documents into electronic images for storage and retrieval by scanning documents using a roll film imaging system
  • Operates roll microfilm scanning equipment utilizing a two-step software system
  • Creates imaging templates for batch processing of microfilmed images
  • Scans roll microfilm producing digital copies of filmed images
  • Post processes scanned images to produce usable pdf, tiff, and other file format output images
  • Creates multi page pdf files based on document batch requirements
  • Rename multi page pdf files based on required file naming schema
  • Batches finished files in appropriate cascading folders for delivery of final product
  • Operates silver roll microfilm duplicator to expose raw film stock from existing roll microfilm
  • Sets up, operates, and breaks down microfilm processing equipment
  • Develops microfilm and performs monthly Quality Assurance tests
  • Utilizes related microfilm production equipment (sensitometer, densitometer, et.al.)
  • Performs routine maintenance/cleaning on imaging, duplicating & processing equipment


  • Ability to operate automated imaging and visual display equipment including electronic keyboard, display screen, and sorted memory to perform document reproduction and indexing functions and services.
  • Ability to understand and follow both written and oral directions and to prioritize work within established operating procedures and guidelines.
  • Ability to reference and file state records which requires knowledge of filing systems and the ability to apply that knowledge consistently and accurately.
  • Comprehensive PC skills which include at a minimum one year’s experience with the basic operation of a pc or equivalent equipment; one year’s experience with MS Word and MS Excel.
  • Ability to accurately enter information into a computer, accessing information from a computer, and verifying information on a screen.
  • Ability to understand and appropriately operate or learn to operate basic scanning and imaging equipment, including pan, skew, and image correction techniques. Ability to operate microfilm machines and equipment with speed and accuracy.
  • Ability to make minor repairs and adjustments to machines operated.
  • Ability to operate computerized office equipment such as scanners, microfilm machines, and readers.
  • Ability to compare names and numbers.
  • Ability to follow instructions.
  • Ability to do basic typing as needed for the work.
  • Ability to bend, sit or stand as work requires a good deal of up and down movement.
  • Attention to detail.
  • Willingness to learn proper handling of original archival documents (experience preferred).
  • Possess knowledge of imaging and visual display operating practices, procedures, and techniques is preferred.
  • Knowledge of black & white/greyscale image evaluation and manipulation in computer imaging systems.
  • Knowledge of black & white/greyscale image evaluation and manipulation through exposure time and processing time & temperature for microfilm production.
  • Knowledge of digital file types and formats.
  • Knowledge of proper handling of microforms for production of archival materials.
  • Knowledge of the operation, adjustment, and maintenance of imaging and/or microfilm machines and equipment.
  • Knowledge of various microfilm sizes, types, formats, and uses.
  • Knowledge of the proper use and disposal chemical solutions used in microfilm processing.
  • Knowledge of microfilm types and formats used in microfilm duplicators.


This is a contract position, managed through a temporary staffing agency. The rate of pay is $21.54 per hour. There are no benefits associated with this position.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. 


To apply for this position, please send a message expressing your interest and a resume to Tammy Marks, Archives Director, at tammy.marks@maine.gov by

October 8, 2022. For questions, please email or call 207-287-5799.

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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104



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