Curatorial Intern

Under the direction of the Director and Curator, the Curatorial Intern is responsible for (1) encouraging and facilitating faculty use of the Arctic Museum collections and exhibitions in their courses, including helping teach about non-Western cultures and worldviews; (2) undertaking a major project related to one of the Arctic Museum’s initiatives; and (3) maintaining the Arctic Museum’s social media presence. In addition, the Curatorial Intern will help the Arctic Museum move into a new facility, and performing routine tasks throughout the museum, including assisting with exhibit installations, routine collection care, K-12 and community outreach, and research support.

A Bachelor’s degree is required, a major in Anthropology, History, Arctic Studies, Native American Studies, Earth and Ocean Systems, or Environmental Studies is strongly preferred. Excellent research and writing skills required, as well as an ability to engage with the public.

Experience working in museums preferred. Familiarity with Arctic environments and Inuit cultures preferred. Ability to work with MS Office required, Adobe CS desirable.

8:30 am – 5:00 pm, occasional evenings and Saturdays

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Full Time Year Round

Benefits Eligible

Hourly

Apply Here:

https://careers.bowdoin.edu/postings/9738

Maine Historical Society

Position Description

POSITION TITLE:               Membership & Events Specialist

STATUS:                               Exempt

SCHEDULE:                         Full-time, 35 hours per week

REPORTS TO:                     Director of Institutional Advancement

DATE:                                    6/27/22

Are you a self-motivated project manager with some fundraising and event planning experience who likes to make things happen? The Maine Historical Society is seeking a professional to lead its membership and event functions, and play a key role in an organization-wide strategy to dramatically expand our audiences.

ABOUT MHS

The Maine Historical Society (MHS) preserves and shares Maine’s story. Our work illuminates the diverse experiences of individuals, organizations, and communities that serve as the foundation for Maine’s special sense of place. Over the years, MHS has built unique assets: a staff skilled at caring for and providing access to historical material; deep knowledge about Maine; aptitude for telling stories; landmarks like the Wadsworth-Longfellow House and Brown Research Library; and state-of-the-art collections facilities.

In recent decades, MHS has developed an expansive vision for the role that history can play in Maine. This includes public programs like the Maine Memory Network, a nationally-recognized resource for all who care about Maine; an exhibition program that explores how contemporary Maine is shaped by its history; and an ethos of collaboration, partnership, and inclusivity.

Just a few months ago, trustees and staff completed a bold, five-year business plan as part of our 200^th anniversary. The Plan invests in MHS’ unique mission, expertise, and assets to build our capacity, impact, and audience¾and prepare MHS for its third century of service to Maine.

POSITION SUMMARY

The Membership and Events Specialist develops outreach that drives membership and philanthropic support, strengthens MHS’ donor pipeline, and engages new audiences with MHS’ mission. The position devises and executes strategies to attract, retain, and upgrade annual supporters (individuals, corporations, and organizations) and coordinates special events to cultivate MHS donors. Reporting to the Director of Institutional Advancement, the Specialist works closely with Advancement team colleagues to support MHS’ ambitious five-year Business Plan goals, which include a methodical expansion of member audiences; increased philanthropy and thoughtful relationship building; and broadened awareness of MHS’ critical mission to preserve and share Maine’s story. This position requires strong project management, communication, fundraising, event planning, and computer skills.

FUNCTIONS AND RESPONSIBILITIES

• Membership Program (55%)

Manages forward-looking membership program to significantly increase MHS’ base of donors.

• Develops strategies and communications to retain and upgrade general donors; assesses performance through benchmarking and metrics; monitors progress and trends.
• Coordinates calendar of Membership and Annual Fund projects, including production of print and online renewal notices, segmented Annual Fund appeals, and the Annual Report.
• Overhauls member benefits, identifying prospective new audiences. Working closely with staff and trustees, expands MHS’ membership program from one that targets only history lovers to one that welcomes all who appreciate and identify with Maine. Actively solicits prospective new members through multi-channel campaigns.
• Reimagines and executes corporate membership and sponsorship program.
• Drafts solicitations and communications and works with Communications Manager, graphic designer, and mail house to ensure completion.
• Provides membership administrative support:
• Serves as primary member contact, responding to telephone and email inquiries.
• Updates and ensures accurate membership database records.
• Regularly pulls and segments mailing lists.
• Events (40%)
• Develops annual Advancement events plan to strengthen relationships with donors and acquire new donors. Works with Director of Institutional Advancement to set goals, strategy, budgets, and metrics for a variety of events.
• In collaboration with colleagues, plans and executes one-two signature fundraising events. These multi-faceted events include extensive planning, marketing, content development, and logistics.
• Spearheads an appropriate mix of targeted events for members and donors that highlight MHS’ impact in the community.
• Initiates creative publicity and invitations to achieve attendance goals. 
• Coordinates the solicitation of corporate sponsors for events and exhibit openings.
• Carefully manages RSVPs, corresponding regularly with participants via phone and email, and entering registration data in database.
• Oversees a variety of event logistics:
• Manages Zoom technology for virtual events and partners with IT Manager to post/distribute recordings post event.
• Prepares support materials for events (e.g., name tags, displays, PowerPoint presentations, host gifts).
• Coordinates catering, audiovisual, and other logistical arrangements.
• Prepares staff and volunteer participants for events through meetings and event briefings and completes event follow-up with guests.
• Advancement Committee (5%)

Supports Trustee Advancement Committee meetings by taking meeting minutes and supporting the production of meeting materials.

• Other duties as assigned related to fundraising and constituent engagement.

QUALIFICATIONS

• B.A. or B.S. with at least three years of work experience in fundraising, project management, or event planning.

·       Ability to project manage: prioritize work moving backwards from a deadline; accomplish multiple tasks in a busy environment.

·      Self-motivated and able to work independently.

·      Strong business and persuasive writing skills.

•  Proven accuracy and attention to detail.
•  Professional, energetic, and positive demeanor; strong customer service skills.

·       Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving, fast-paced institution.

·        Core skills in Microsoft Office (Excel, Word, PowerPoint), mail merge, and e-communications, and the desire to learn and use other specialized software;

• Availability to work occasional evening events and drive a car to perform job duties.

PREFERRED QUALIFICATIONS

• Knowledge of standards, best practices, and policies in the membership and development field.

·     Direct experience with Raiser’s Edge database and/or similar non-profit CRM.

·        Direct experience with Mail Chimp and/or similar email marketing platform.

DIVERSITY AND INCLUSION

The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

SCHEDULE AND LOCATION

An in-person position at our downtown Portland location, during traditional business hours (9-5). However, MHS supports a variety of work configurations and welcomes applications from candidates who wish to work remotely part of the week or on a flexible schedule. Some evening and weekend hours required, in support of special events.

SALARY AND BENEFITS

Providing a salary range promotes transparency and is one recommended strategy for advancing equitable compensation.

Salary Range:                     $41,000 to $48,000, depending on experience

Job Type:                             Full-time, 35 hours per week

Start Date:                          As soon as position filled

Specific Location:               Portland, ME

The position is salaried, paid bi-weekly. MHS provides a benefits package including generous paid time off, and a health care/dental benefits package. On-site parking in downtown Portland is provided.

Application Details

How To Apply:  Please email your cover letter and resume to Cindy Murphy, Officer Manager, at cmurphy@mainehistory.org. No Phone Calls, please. Review of applications will begin immediately and will continue until the successful candidate has been selected.                     

Application Deadline:    Friday, July 22, 2022

Director of Finance

OVERVIEW

Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

POSITION SUMMARY

The Director of Finance, a key member of the senior leadership team, serves as the primary financial advisor and fosters a dynamic, supportive workplace culture that is diverse and equitable. They oversee all financial and accounting functions, ensuring accuracy, transparency, and compliance. The Director supervises a Staff Accountant and an Office & Human Resources Assistant and reports to the Executive Director, working closely with senior leadership, contracted project staff, auditors, and the investment manager.

ESSENTIAL JOB FUNCTIONS

●       Leadership: Strengthens and grows the sustainable operation of the organization, supporting department heads’ understanding of the financial and operational impact of programming decisions. Continues to build effective and efficient systems, ensuring the museum complies with existing standards and best practices, including UPMIFA, FASB, GAAP, IRS, and Federal and State regulations.

●       Accounting: Directs accounting policies, processes, and internal controls and ensures they are performed effectively. Working with the Staff Accountant, manages and reviews accounting functions including the preparation of journal entries, reconciliations, and month-end closing. Completes the unitization calculation, and accounts for endowment earnings and distributions. Manages cash activities to maintain appropriate cash levels.

●       Financial Reporting & Analysis: Oversees the production of timely, accurate, and complete monthly financial statements, maintaining a current cash flow forecast. Provides financial analysis to the senior leadership team and the Board on business and operational matters, including analysis for capital projects, strategic planning, grant reporting, and other projects as required.

●       Human Resources: Fosters the development of an equitable, supportive, and dynamic workplace culture. Supports the Office & Human Resources Assistant and other staff in recruiting talented museum professionals, onboarding and training them effectively, and retaining an exceptional team. Supports workplace DEAI initiatives and staff professional development. Administers the museum health plan and 403(b) retirement plan.

●       Risk Management: Manages insurance coverage—including renewals, changes, and claims—and other risk management needs. Reviews employee, volunteer, and visitor safety and compliance with workplace laws and requirements. Maintains files for legal documents, permits, contracts, and grants.

●       Audit: Ensures the timely completion of the annual audit and oversees the preparation of tax returns. Coordinates the preparation of supporting documentation.

●       Budgeting: Working with the Executive Director and the senior leadership team, directs the annual budgeting process. Develops annual operating and capital budgets—for both restricted and unrestricted projects.

●       Governance: Advises the Executive Director and Board of Trustees on the museum’s financial performance and outlook—serving as a knowledgeable resource—and serves on related Committees.

●       Performs other related duties as required.

QUALIFICATIONS
Typical qualifications would be equivalent to:

●       Degree in Finance, Accounting, or related field.

●       Certified Public Accountant (CPA) license preferred

●       Four years or more of experience, showing growth in responsibility.

●       Proven nonprofit accounting knowledge and experience.

●       Thrives in a team-oriented, collaborative culture built on respect.

●       Skilled in Microsoft Office and Google Workspace. Knowledge of accounting (Sage Intacct), customer relationship management (Altru), and point-of-sale systems (Shopify).

●       Excellent written and oral presentation skills. Able to compose correspondence and reporting that is creative, convincing, and concise.

 

TERMS

The Director of Finance position is a full-time, salaried, exempt position with full benefits. Starting salary is $80k-90k annually, commensurate with experience.

EQUAL OPPORTUNITY EMPLOYER

MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

APPLY

Please email a cover letter and resume to hr@maritimeme.org.

Job Description

Colby College Museum of Art
Full-Time, Exempt, Salaried, Administrative Staff Appointment

Reporting to the chief curator, the Lunder Curator of Works on Paper and Whistler Studies advances curatorial work related to prints, drawings, and photographs at the Colby College Museum of Art including exhibition development, collection research and interpretation, and teaching. The curator augments and illuminates the museum’s transhistorical and transnational works on paper collections through exhibitions, collection rotations, and acquisitions, and advises the museum and its benefactors on art purchases and gifts of art.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provide ongoing curatorial stewardship of the works on paper collection, ensuring its research, documentation, presentation, interpretation, and digital access, in ways that advance our commitment to diversifying and expanding art historical narratives, with an emphasis on American art
• Organize periodic presentations of works by James McNeill Whistler within the context of the museum’s permanent collection galleries and special exhibition spaces.
• Oversee the Lunder Collection of works by James McNeill Whistler and related archives as well as the Lunder Consortium for Whistler Studies and steward associated grants and collection-dedicated resources in collaboration with advancement colleagues and the director.
• Play a proactive role in the ongoing development of the museum’s collection of prints, drawings, and photographs in dialogue with other curators and under the oversight of the museum’s director and chief curator; regularly propose works of art for acquisition, cultivating donors, soliciting gifts and loans of art, and pursuing possible purchases; identify and secure institutional partnerships for projects and co-purchasing arrangements, as appropriate
• Generate timely, community-responsive, and field-contributing exhibitions and collection displays of works on paper that garner local interest and national attention
• Contribute to the curation of the permanent collection galleries, including interpretive content
• With the education and engagement team, Colby College Libraries, Department of Art, and departments across campus, envision and realize projects, programs, and other engagements that advance curricular priorities at Colby and that also expand entry points to art for all of our audiences; teach and present in the galleries, and lead discussions regularly
• With the Colby College Libraries and the collections management staff, ensure the care, research access, and organization of archival materials related to the works on paper collections
• Work closely with colleagues at the museum and at Colby managing communications and marketing channels to ensure a strategic approach to the authentic dissemination of curatorial content and scholarship, with an eye toward expanding reach, creating public relevance, and diversifying engagement
• Generate scholarly publications and other forms of content related to the works on paper collections and exhibitions at Colby, adopting a stance of critical and creative inquiry as well as bringing equitable, antiracist perspectives to bear upon the questions at hand
• Supervise and mentor interns and, at times, curatorial fellows
• Collaborate with the director of museum development and advancement colleagues to pursue grants and individual gifts
• Cultivate strong relationships with donors, lenders, alumni, the museum’s Board of Governors, and other key stakeholders
• Develop and sustain a network of relationships—peers, mentors, and mentees—in the museum field; remain knowledgeable of trends in this field and in the arts and culture sector generally
• Represent the museum through speaking engagements and other field exchanges in the context of curatorial projects and related duties
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience; art or related humanities field and/or advanced degree preferred
• Minimum three to five years of curatorial experience, including collections and acquisitions, development, interpretation and public programs, and project management; additional years of experience preferred
• Enthusiasm for the museum’s mission and our curatorial program, and capacity to assume leadership in communicating its priorities and values
• Demonstrated research interests in works on paper with additional broad subject knowledge across art and cultural history, as well as commitment to teaching and learning across disciplines
• Ability to assess and act on opportunities to increase the narrative complexity and diversity of the collections and programs, and advance equity in our daily practices and work culture; unwavering commitment to fostering an antiracist, equitable work environment supportive of people from different cultures, backgrounds, and life paths
• Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks; strong planning, and organizational skills
• Excellent oral, written, and interpersonal communication skills, including relationship skills and ability to work with people across a wide range of levels of power and influence
• Self-motivated, flexible and responsive work ethic; proven ability to work both independently as well as collaboratively within the context of a diverse community
• Demonstrated track record of curatorial activity, including scholarship and publications
• Ability to manage multiple tasks among competing priorities and meet deadlines
• Proficiency with Microsoft Office suite and Google applications; familiarity with digital cloud collaboration platforms preferred
• Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements; willingness and ability to travel domestically and internationally as needed

For more information and to apply visit:

https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/details/Lunder-Curator-of-Works-on-Paper-and-Whistler-Studies_R0000925

Chief Curator

OVERVIEW

Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

POSITION SUMMARY

The Chief Curator, a key member of the senior leadership team, is responsible for overseeing the care and management of the museum’s artifact and archival collections, the creative leadership of its changing and permanent exhibition program, and the development of its publication program. The collections and exhibits include historic buildings and structures, including the Percy & Small Shipyard and Victorian Donnell House. The Chief Curator serves as a dynamic, passionate advocate for the museum’s mission, collection, and exhibitions.

ESSENTIAL JOB FUNCTIONS

●       Leadership: Working with the Executive Director, develops a compelling, inclusive curatorial vision and sets the direction and priorities for the Curatorial Department to achieve it. Supervises and supports Curatorial staff, volunteers, and interns in accomplishing strategic projects that further the museum’s mission and vision. Ensures a deep commitment to diversity, equity, accessibility, and inclusion in the museum’s Curatorial work. Manages department and project budgets in collaboration with the Finance Department.

●       Collection Stewardship: Ensures that the collection is cataloged, stored, safeguarded, and conserved to the highest professional standard. Working with the staff Acquisition Committee, oversees all collecting decisions, including accessioning, deaccessioning (with board approval), and disposal of deaccessioned items in order to build and maintain the quality of the museum’s permanent collection relative to the museum’s mission. Ensures collection practices and policies are aligned with museum best practices and AAM accreditation standards.

●       Exhibitions: Working with the Executive Director, Curatorial staff, and other departments, develops a visionary and engaging exhibition schedule. Oversees the planning, design, production, and installation of changing and permanent exhibits.

●       Library & Archives: Oversees library staff and ensures the implementation of best practices and policies. Directs projects that further the accessibility and prominence of archival and photographic collections.

●       Publications: Responsible for strategically developing the publications program, including serving as staff liaison with authors, publishers, and others. Carries out various editorial tasks as needed.

●       Education: Provides learning opportunities about the collection and the museum’s exhibitions for volunteers and staff, plans and produces the annual maritime symposium, lectures at the museum and at other venues representing the museum, and collaborates with the Education Department on programs relating to exhibitions and collections.

●       Research & Outreach: Researches the collection and shares new information regularly through publication, lectures, exhibits, and other means. Networks and collaborates with peer institutions nationally and internationally, and participates in community organizations with complementary missions and goals.

●       Advancement: Identifies objects for acquisition in accordance with the Collections Development Plan. Works with the Executive Director and Advancement Department to identify, cultivate, and nurture potential donors of collections or acquisition funds; develops proposals and writes grants for funding and sponsorship of curatorial projects.

●       Governance: Advises the Executive Director and Board of Trustees on Curatorial affairs—including strategic planning, policies, and facility needs—and serves on related Committees.

●       Other duties and responsibilities as required.

QUALIFICATIONS

Typical qualifications would be equivalent to:

●       Master’s degree in history, maritime history, art history, American studies, material culture, museum studies, or a related field.

●       At least 6 years of museum curatorial experience.

●       Maritime knowledge, experience, or background—either formal or informal.

●       Demonstrated success working with collections and exhibitions in innovative ways.

●       Excellent oral and written communication with a track record of publication and experience in lecturing to diverse audiences.

●       Strong leadership and strategic project management skills.

●       Grant-writing skills, with a proven track record of successful grant applications.

●       Knowledge of current museum trends in collections, exhibitions, and education.

●       Ability to work occasional evenings and weekends for special events, lectures, auctions, and travel.

●       Familiarity with PastPerfect Web Edition and Google Arts & Culture.

 

TERMS

The Chief Curator position is a full-time, salaried, exempt position with full benefits. Starting salary is $65k-75k annum, commensurate with experience.

EQUAL OPPORTUNITY EMPLOYER

MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

APPLY

Please email a cover letter and resume to hr@maritimeme.org.

Staff Accountant

OVERVIEW

Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

POSITION SUMMARY

Reporting to the senior leadership team, the Staff Accountant is responsible for day-to-day accounting at MMM. The Staff Accountant also works closely with the Director of Development, the Director of Programs & Operations, the Office & Human Resources Assistant, and contracted staff.

ESSENTIAL JOB FUNCTIONS

●        Completes general accounting functions including preparing journal entries, recording revenue and processing accounts payable, and completing the month-end closing.

●        Manages cash, including recording of receipts from donors and members, admissions, tours, and the store.

●        Reviews payroll prior to processing (ADP) and ensures it is properly recorded.

●        Completes reconciliations of accounts, including restricted funds and the investment account.

●       Maintains accounting application (Sage), including reconciliation to fund-raising software (Altru) and to the museum store point-of-sale system (Shopify).

●       Performs other related duties as required.

EDUCATION & EXPERIENCE

Degree in accounting. Two years of experience showing growth in responsibility. Non-profit experience required. CPA and/or public accounting experience is a plus.

QUALIFICATIONS

●        Proven nonprofit accounting knowledge and experience.

●        Thrives in a team-oriented, collaborative culture built on respect.

●        Knowledge of and experience working with web accounting systems—ideally Sage. Familiarity with Financial Edge (legacy) a plus.

●        Knowledge of Uniform Prudent Management of Institutional Funds Act (UPMIFA).

●        Able to effectively function as a financial resource to senior staff.

●        Able to organize time effectively and remain flexible during seasonally changing demands.

●        Excellent written and oral presentation skills. Able to compose correspondence and reporting that is creative, convincing, and concise.

TERMS

The Staff Accountant position is a full-time, salaried, exempt position with full benefits in Bath, Maine. Starting salary is $50,000–$65,000 per annum, commensurate with experience.

EQUAL OPPORTUNITY EMPLOYER

MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

APPLY

Please email a cover letter and resume to hr@maritimeme.org.

Full-Time, Exempt, Salaried, Administrative Staff Appointment

OVERVIEW
The collections access coordinator facilitates collection access through digital and physical means to make museum holdings accessible to a broad range of audiences, through continued maintenance and development of the museum’s collection database as well as through the coordination of curricular and scholarly use of artworks by Colby faculty, students, and other scholars and researchers. Reporting to the manager of collections, this position works closely with the museum’s registrars, senior preparator, and academic engagement team.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Digital Access and Collections Coordination (75%):         

• Collaborate with registrar for collections on acquisitions intake and cataloging
• Manage digitization of collections, including data input into Embark database, basic photography of objects, image linking and post-production work
• Help manage collection object files and create files for new acquisitions
• Enhance collection access through the museum’s website; monitor, maintain, and troubleshoot Embark Web Kiosk user experience, in consultation with registrar for collections and digital projects developer
• Facilitate photography and video shoots in galleries
• Coordinate digital scans of 2-D photographs and works on paper
• Rehouse and reorganize new media artwork in storage
• Create and update rack inventory card systems
• Collaborate with registrar for collections to maintain documentation of the Lunder Collection, including archive materials, appraisals, deeds, lists, and promised gifts
• Research undocumented artworks in storage and present to curatorial for formal accession consideration
• Coordinate with Mirken fellow as needed to facilitate incoming rights and reproduction requests, invoices, and payments
• Coordinate, monitor, and prepare reports on student, faculty, and researcher access to collection object records
• Provide access to collection works and records to visiting scholars and researchers
• Collaborate as needed on other aspects of collections and exhibition maintenance, including but not limited to: condition reports, archival organization and data tracking, supervising incoming and outgoing shipments, overseeing packing, generating receipts

Academic Access Coordination for the Landay Teaching Gallery (25%):

• With Linde Family Foundation coordinator of academic access, prepare checklists and track changes for class visits
• Coordinate between collections and preparator staff in evaluating, pulling from storage, and rehousing works requested for class visits
• Facilitate class visits by accompanying faculty and students and handling objects as necessary

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience; coursework in art/art history, humanities, cultural studies, or museum studies preferred
• Minimum 1-2 years of relevant professional work experience
• Knowledge of art museum database software (TMS or Embark preferred)
• Ability to work collaboratively with staff, students, faculty, and other campus and community partners
• Excellent oral, written, and interpersonal communication skills, including strong relationship skills and ability to work with people at all levels
• Strong, self-motivated work ethic, flexibility, and proven ability to work both independently and collaboratively as a member of a diverse community
• Excellent organizational skills, ability to consistently meet deadlines and follow-through on tasks
• Strong critical thinking and problem-solving skills
• Proficiency with Microsoft Office software and Google applications; comfort with or ability to learn basic Adobe Creative Suite tools (Photoshop, InDesign)
• Ability to lift 40 pounds, climb ladders, and stand for long periods of time
• Appreciation for the value of a liberal arts education and commitment to fostering an equitable educational and work environment supportive of people from different cultures, backgrounds, and life paths

For more information and to apply visit: https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/details/Collections-Access-Coordinator_R0000872

Collection Specialist 

 

Overview 

Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. 

 

If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged. 

 

Position Summary 

Reporting to the Collections & Library Services Manager and working closely with the curatorial team, the Collection Specialist is a position funded by an Institute of Museum and Library Services Museums for America grant to complete a comprehensive inventory, cataloging, and digitization project in MMM’s principal collection storage space. The project will provide the museum with substantially improved intellectual and physical control of a large portion of its object collection, resulting in increased access and improved collection care. The roughly 9,000 items include models, clothing and textiles, furniture, fishing materials, and other 3D and 2D cultural heritage objects.  The term of employment is 18-months with possibility of extension.

 

Essential Job Functions 

• ·         Completes inventory of items within the scope of grant project 
• ·         Expands descriptive metadata in catalog records, including basic condition reporting  
• ·         Carries out provenance research
• ·         Performs digital imaging and related asset management  
• ·         Assesses conservation and rehousing needs  
• ·         Adheres to best practices in object handling 
• ·         Collaborates with team to assess project progress and workflows 

 

Education & Experience 

A Bachelor’s degree in history, art history, American studies, or a related field is required. Graduate coursework in museum studies, history, or related cultural heritage field preferred. Previous collections documentation experience is required.  

 

Qualifications 

• ·         Proven collections handling and cataloging experience 
• ·         Knowledge of metadata standards and controlled vocabularies 
• ·         Understanding of digital imaging standards 
• ·         Thrives in a team-oriented environment 
• ·         Able to sit and stand for extended periods of time  
• ·         Ability to lift items weighing up to 50 pounds  
• ·         Familiarity with PastPerfect and American maritime material culture knowledge a plus  

 

Terms 

The Collection Specialist is a full-time, 18-month grant-funded position with full benefits and the possibility of an extension. Salary is $18.00 per hour.  

EQUAL OPPORTUNITY EMPLOYER

MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

 

Apply 

Please email a cover letter and resume to hr@maritimeme.org 

Date posted: May 2022

This position is subject to sex offender and criminal background checks.

Position Title:        Library Specialist CL3: Special Collections

Campus:        Portland

City, State:        Portland ME

Department:        University Libraries

Bargaining Unit:    ACSUM/COLT

Wage Band:        B23/$18.56 per hour

Work Schedule:    Weekdays, 20-hours per week, occasional nights or weekends

Do you enjoy variety in your work and assisting students in reaching their academic goals? Do you like to conduct research and engage with Maine history? Are you interested in the diverse populations of Maine? 

 The University of Southern Maine is seeking enthusiastic and collaborative applicants for the part-time (20 hours per week) hourly position of Library Specialist CL3 located in USM Libraries Special Collections on the Portland Campus. The position would require a set schedule, within 8am-5pm on weekdays, but actual times and days are flexible. 

 The Library Specialist assists with the following services: staffing the reading room and managing reader services (reproduction requests, etc.); accessioning manuscript collections (creating initial physical and intellectual control); creating online PR for department events and updating the appropriate web pages; and administrative support. 

 Some of this position’s time is public facing and as such excellent customer service skills are required. Frequent in-person, online, and telephone interactions with our students, faculty, staff, researchers and the public are core to the work.  Judgment and initiative are exercised in providing public services and interpreting policy. The Library Specialist will have the needed computer skills to assist with event promotion and our online presence. This position is part of a small team which works collaboratively to accomplish the Special Collections department mission to support classes and make primary resources available to the University and Maine community.

This position pays $18.56 per hour. This position is located on the Portland Campus. 

For a complete job description and information on instructions on applying click link below

https://usm.hiretouch.com/job-details?jobID=72798&job=library-specialist-cl3-special-collections

The Registrar provides support for all Owls Head Transportation Museum (OHTM) registration functions, including but not limited to collections care in storage and galleries, safe storage protocols, collections re-housing initiatives, accessioning objects, and packing and shipping coordination. These responsibilities should be carried out in accordance with best practice standards and in support of the museum’s mission.

Responsibilities

• Works closely with Curatorial staff to coordinate exhibitions and logistics, including installation/de-installation, loan and new acquisition paperwork, packing and shipping, scheduling, and location controls. 

• In collaboration with Collections Manager, handles inventory audits, identifies works requiring conservation treatment and re-housing. Facilitates care and control of physical objects including cataloging, handling, creating housing, exhibitions support, and records management. Maintains collections care supplies and materials. 

• Maintains archival accession file records of exhibition and permanent collection works, both physical and digital, including cataloging, provenance, location changes, exhibition history, and images. Assists in the condition and location of objects in museum and off-site locations, and new acquisition coordination.  

• Communicates with donors, lenders, and vendors, in a timely and professional manner

• Participates in the planning and coordination of care and safety protocols for the collections, exhibitions, and loaned items, including conservation, storage, deaccessioning, inventory, movement (including packing and shipping logistics), and location controls. Serves as a leading advocate within the institution for safety and risk mitigation in all areas of collection care and movement.  

• Assists in the development and implementation of museum-wide policies and procedures for campus care, interpretive plans, and collection maintenance, according to best museum practices. 

• Assists with handling, movement, installation, and deinstallation of collection objects as assigned, including loans, new acquisitions, and exhibitions. Assists with object rehousing and inventory, and performs condition checks, according to best practice and established protocols. 

• Familiarity with collections management system. Prepares reports related to loans and acquisitions, such as checklists, temporary receipts, loan documents, and gift and purchase paperwork as needed. Retrieves information from electronic and manual files as needed by OHTM staff, volunteers, and the public. 

• Supports general museum operations as necessary.  

Qualifications

• Bachelor’s or Master’s degree in museum studies, library and information science or history preferred, or equivalent combination of education and experience, experience with collections management, conservation, installation, and/or registration experience in a museum, gallery, library, or fine art shipping setting. 

• Knowledge of museum registration methods and proficiency with collection management software. 

• Condition reporting, object handling, and object numbering skills required. Knowledge of handling procedures for two- and three-dimensional objects in a variety of materials, sizes, and weights. 

• Ability to strategically organize, process, and maintain electronic and paper-based records; identify inefficient/ineffective processes and implement improvements.  

• Strong office management skills with considerable knowledge of office practices and procedures. 

• Proven written and oral communication skills.

• Ability to communicate effectively with constituents in person, over the phone and via email. 

• Ability to operate computers and assigned software, including Microsoft Office, PastPerfect, and G Suite

• Ability to establish, maintain, and foster positive and harmonious working relationships with coworkers and a variety of individuals contacted in the course of work.   

• Ability to handle sensitive and confidential information with discretion.

How to Apply:

Please send cover letter and resume to rv@ohtm.org