The Registrar provides support for all Owls Head Transportation Museum (OHTM) registration functions, including but not limited to collections care in storage and galleries, safe storage protocols, collections re-housing initiatives, accessioning objects, and packing and shipping coordination. These responsibilities should be carried out in accordance with best practice standards and in support of the museum’s mission.

Responsibilities

• Works closely with Curatorial staff to coordinate exhibitions and logistics, including installation/de-installation, loan and new acquisition paperwork, packing and shipping, scheduling, and location controls. 

• In collaboration with Collections Manager, handles inventory audits, identifies works requiring conservation treatment and re-housing. Facilitates care and control of physical objects including cataloging, handling, creating housing, exhibitions support, and records management. Maintains collections care supplies and materials. 

• Maintains archival accession file records of exhibition and permanent collection works, both physical and digital, including cataloging, provenance, location changes, exhibition history, and images. Assists in the condition and location of objects in museum and off-site locations, and new acquisition coordination.  

• Communicates with donors, lenders, and vendors, in a timely and professional manner

• Participates in the planning and coordination of care and safety protocols for the collections, exhibitions, and loaned items, including conservation, storage, deaccessioning, inventory, movement (including packing and shipping logistics), and location controls. Serves as a leading advocate within the institution for safety and risk mitigation in all areas of collection care and movement.  

• Assists in the development and implementation of museum-wide policies and procedures for campus care, interpretive plans, and collection maintenance, according to best museum practices. 

• Assists with handling, movement, installation, and deinstallation of collection objects as assigned, including loans, new acquisitions, and exhibitions. Assists with object rehousing and inventory, and performs condition checks, according to best practice and established protocols. 

• Familiarity with collections management system. Prepares reports related to loans and acquisitions, such as checklists, temporary receipts, loan documents, and gift and purchase paperwork as needed. Retrieves information from electronic and manual files as needed by OHTM staff, volunteers, and the public. 

• Supports general museum operations as necessary.  

Qualifications

• Bachelor’s or Master’s degree in museum studies, library and information science or history preferred, or equivalent combination of education and experience, experience with collections management, conservation, installation, and/or registration experience in a museum, gallery, library, or fine art shipping setting. 

• Knowledge of museum registration methods and proficiency with collection management software. 

• Condition reporting, object handling, and object numbering skills required. Knowledge of handling procedures for two- and three-dimensional objects in a variety of materials, sizes, and weights. 

• Ability to strategically organize, process, and maintain electronic and paper-based records; identify inefficient/ineffective processes and implement improvements.  

• Strong office management skills with considerable knowledge of office practices and procedures. 

• Proven written and oral communication skills.

• Ability to communicate effectively with constituents in person, over the phone and via email. 

• Ability to operate computers and assigned software, including Microsoft Office, PastPerfect, and G Suite

• Ability to establish, maintain, and foster positive and harmonious working relationships with coworkers and a variety of individuals contacted in the course of work.   

• Ability to handle sensitive and confidential information with discretion.

How to Apply:

Please send cover letter and resume to rv@ohtm.org