Newsletter Guidelines

Maine Archives & Museums publishes a quarterly newsletter in February, May, August, and November.  We encourage members to submit news about their organization and other items of interest to the field.



The deadline for submissions to the newsletter are as follows:

February Issue: December 30 deadline

May Issue: March 30 deadline

August Issue: June 30 deadline

November Issue: September 30 deadline


NOTE : We still welcome the submission of your event and exhibition blurbs; however, due to space constraints, we will no longer be printing them in the newsletter.  Instead, brief blurbs about events and exhibitions will appear on the event calendar on this website. We will be happy to upload them for you if you send them with your newsletter submissions--but you should also know that as a member you can upload events at any time!  Instructions here.  You'll be helping us out if you can include all the "who, what, where, when" and contact information in a format like the following:

  • Name of Event
  • Name of Organization Hosting Event and/or event location
  • Date and Time of Event
  • Description of event
  • Street address for event. 
  • FMI: phone number / e-mail / website.


All submissions should be sent as separate e-mail attachments, ideally in Word format, though we can read almost any word-processing software.  Please send images as separate jpg attachments (do not embed them in your text files). See full guidelines to the right.


Please e-mail submissions to Newsletter Editor Lorraine DeLaney at and be sure to put “for MAM newsletter” or the equivalent in your subject field. We look forward to receiving your submissions!


REMEMBER: You must be an up-to-date member of MAM to submit material to the newsletter!  Need to renew?  Do it now, online: click here.  Not sure of your membership status or having trouble renewing?  E-mail



Feature Articles

Feature articles should be 500-1,500 words in length, accompanied by at least one photo (see photo guidelines below). Please be in touch at well in advance of the deadline to discuss topics for potential feature articles.



50-150-word (or so) blurbs about awards, grants, staff news, conservation projects, special community collaborations, etc. Again, we welcome one photo for each blurb (see photo guidelines below).



50-150-word (or so) blurbs about job listings, workshops, conferences, grant opportunities, traveling exhibitions, etc. We welcome suggestions about things to include in this section, even if it doesn't have anything to do with your institution!


Seen & Heard

Photos of recent goings-on at your institution. Be sure to provide a one-sentence caption explaining who or what is pictured and when the photo was taken.


Photo Guidelines

Please send photographs as a separate file--do not embed in your text file. Photos should ideally be 300 dpi, and jpgs or tffs. Bmps are not OK! Be sure to include a caption for each photo in your e-mail message.

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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104   207-400-6965 

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