Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.

Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 19 Jan 2021 4:27 PM | Anonymous member

    MHS welcomes applications for this part-time, 21 hrs/week, non-exempt position in our Advancement office. Remote and flex schedule possible.

    The Advancement Operations Specialist manages MHS’s Advancement database. He/she enters, updates, and retrieves a wide variety of constituent records; enters gifts; and produces gift acknowledgments. The Specialist collaborates with staff to architect new data systems, standards, and procedures to strengthen MHS’s annual, major, and planned giving programs and related cultivation and stewardship activities. He/she creates reports to help staff prioritize outreach and engages in prospect research. The Specialist works closely with Advancement team members to support MHS’s commitment to philanthropy and individual relationship building; growing our base of support; and increasing public awareness about our mission. This position requires a strong aptitude and affinity for technology, standardization, and process.

    FUNCTIONS AND RESPONSIBILITIES

    Gift Entry & Acknowledgment (40%)

    • Responsible for processing donor gifts. These include transactions from individuals, corporations, and foundations related to Annual Fund and membership appeals and event sponsorships, as well as more complex entries connected to major and planned gifts.
    • Manages acknowledgment system and ensures donors receive receipts/thank you letters in a timely manner.

    Data & Systems Management (30%)

    • Adds new constituents to Raiser’s Edge database through event attendance, referrals, and prospect research, and updates bio-demographic data points for current constituents.
    • Regularly evaluates database effectiveness and designs repeatable systems to build efficiencies, ensure accuracy, and help staff prioritize efforts.
    • Ensures data accuracy through regular maintenance queries and clean-up projects.
    • Updates and syncs e-mail communications list with Raiser’s Edge database.
    • Provides Raiser’s Edge training to Advancement staff, troubleshoots technical challenges, and serves as primary contact with Blackbaud vendor.

    Major Gift Support (20%)

    • Supports Executive Director and Director of Institutional Advancement in major gift work and prospect research.
    • Creates and updates major gift data points in Raiser’s Edge and utilizes a variety of tools and reports to track solicitation and donor activity.
    • Coordinates donor screenings with external vendor and volunteers. Working with staff, develops process / triage system for newly-identified major gift prospects.
    • Qualifies prospective major donors by researching their giving to other organizations, giving potential and inclination, and interests.
    • Occasionally prepares briefings on prospective donors and/or groups of donors for staff and Board members in advance of meetings.

    Reporting (10%)

    Produces suite of monthly reports that monitor fundraising performance by initiative and strength of donor pipeline.

    Other duties as assigned related to fundraising and constituent engagement.

    QUALIFICATIONS

    • B.A. or B.S. with at least two-three years of work experience in database support, fundraising, or project management;
    • Affinity for technology with core skills in Microsoft Office, database applications, and e-mail marketing programs, and the ability/desire to learn and use other specialized software;
    • Affinity for systems, rules, and processes;
    • Creative problem solver with keen attention to detail;
    • Ability to manage priorities and accomplish multiple tasks in a busy environment;
    • Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving institution.

    PREFERRED QUALIFICATIONS

    • Direct experience with Raiser’s Edge database.
    • Knowledge of prospect research and fundraising strategies, tools, and tracking systems.

    To apply, send resume and cover letter by January 26 to Christina Traister, Director of Institutional Advancement, at ctraister@mainehistory.org. No phone calls, please.

  • 11 Jan 2021 12:01 PM | Anonymous member

    MSCC is looking for assistance from an intern or volunteer for research to identify Black suffragists in Maine. The work will use original source materials. The goal is to identify and improve recognition of Black suffragists, and includes the potential for erecting a permanent sign or roadside marker.

    Contact Anne Gass at agassmaine@gmail.com


  • 05 Jan 2021 2:19 PM | Anonymous member

    The Rufus Porter Museum of Art and Ingenuity is accepting applications for the Dorothy W. Sanborn Summer Internship Program. Dotti Sanborn was an accomplished writer and teacher in Bridgton, and was a mentor to her students into their adulthood. Her life was a continual mingling of her many arts talents (quilting, painting, drawing) and her background in natural history (she wrote weekly columns in several papers). Dotti also had a keen interest in local and regional history.

    Founded in 2005, the Rufus Porter Museum features the history of a remarkable 19th century New Englander, Rufus Porter (1792-1884).  Porter is well-known in the folk art community for his landscape murals and miniature portraits, however, Porter was more than just a painter.  He was the founding publisher and editor of the magazine Scientific American as well as inventor, writer, teacher and more.  

    Open seasonally from mid-June to mid-October, the Museum’s campus consists of two historic buildings – the Webb House, listed on the National Register of Historic Places, and the Nathan Church House, which contains murals in situ in the style of the Rufus Porter School. The museum offers changing exhibits, lectures, classes, and special events that embrace Porter’s use of both art and science, oftentimes interchangeably.

    Internship Guidelines

    The focus of each internship will take into consideration the intern’s interests and educational requirements in conjunction with the needs of the Museum. The intern will create a project of his or her design, with Museum approval, that is aimed at an educational goal. The intern will work under the supervision of the Executive Director. In addition to work on a special project, the intern will give tours of the Museum, man the Museum Store, assist with public events and programs, and participate in the general operations of the Museum. This position offers a hands-on opportunity for an intern to experience working on all aspects of a small museum. At the completion of the internship, an exit interview will be conducted to discuss initial goals, the results of his or her project and overall experience, and recommendations for future projects and/or goals for the Museum. The intern will present his or her finished project both orally and in written form.

    Qualifications 

    Graduate student or college junior or senior majoring or minoring in an appropriate field or have a demonstrable record of interest in a field connected to the mission of the Rufus Porter Museum of Art and Ingenuity.

    HOW TO APPLY

    Email resume/CV, cover letter and three references (at least one academic) to:

    Karla Leandri Rider, Executive Director, at director@rufusportermuseum.org

    DATES: June 1st to mid-August (dates are flexible)

    AVAILABILITY: Maximum of 30 hours per week, Wednesday through Saturday

    PAY STATUS: $12.15/hour

    HOUSING: N/A

  • 22 Dec 2020 6:21 PM | Anonymous member (Administrator)

    The Penobscot Marine Museum in Searsport Maine seeks a full-time education/interpretation intern for summer 2021. This internship will provide hands-on work experience in the daily operations of a medium-sized museum. The intern will actively participate in the Museum’s front line. This internship will include professional development field trips to four other Maine museums (in-person or online) and participation in an intern cohort.

    Internship Duties:

    • Lead 45-minute guided walking tours
    • Monitor visitors and welcome guests
    • Research, write, and pilot a new guided walking tour
    • Assist with programming (in-person and/or online)
    • Submit articles for e-news
    • Conduct evaluations with visitors
    • Contribute posts and videos to social media
    • Attend weekly intern meetings and intern field trips to other museums

    Internship Length and Dates:

    • 8 weeks
    • June 16 - August 10, 2021 (some flexibility if needed)
    • July 4th is a work day
    • Work some nights and weekends
    • Usually scheduled 35-40 hours/week

    Qualifications:

    • Currently enrolled in or recently graduated from an undergraduate program or graduate program in museum studies, history, public history, education, material culture, or related field
    • Coursework in history and/or education
    • Interest in museums and/or maritime history
    • Experience working with children
    • Experience working with the public
    • Excellent computer skills
    • Familiarity with Microsoft Office, Gmail, Facebook, Zoom, YouTube, and Instagram
    • Familiarity with PastPerfect a plus, training available

    Compensation

    • $4,100 stipend paid in biweekly installments
    • PMM will provide on-site housing for a small fee

    Review of applicants will begin February 15th, 2021 and will continue until the position is filled. Please submit cover letter, resume, writing sample, transcripts (official or unofficial) and one letter of recommendation as .pdfs to Jeana Ganskop at jganskop@pmm-maine.org.

    This internship description is based on the expectation that the 2021 season will be based on a hybrid model where PMM either offers guided walking tours of the campus or some of the exhibits are open for self-guided tours and programming is offered both online and in-person. All museum access and programming will be dynamic and will react to changes in the pandemic and the associated guidelines issued by the state and this internship will adapt accordingly. This is a guaranteed, grant-funded internship.


  • 22 Dec 2020 6:14 PM | Anonymous member (Administrator)

    The Penobscot Marine Museum in Searsport, Maine seeks a full-time digital education intern for summer 2021. This internship will provide hands-on work experience in the online education operations of a medium-sized museum. The intern will actively participate in the Museum’s online initiatives, beginning with providing assistance, with responsibilities increasing over the course of the summer. This internship will include professional development field trips to four other Maine museums (in-person or online) and participation in an intern cohort. Ideally this internship will be located onsite, but can be conducted remotely if necessary.

    Internship Duties:

    • Assist with weekly live digital programming
    • Research, write, and lead live digital programming such as Jr. Adventurers or Peek into Paintings (see PMM Facebook page for examples)
    • Contribute to planning for new education website
    • Create opportunities to engage new audiences
    • Submit articles for enews
    • Conduct evaluations with visitors or participants
    • Contribute posts and videos to social media
    • Attend weekly intern meetings and intern field trips to other museums
    • If the intern is able to be onsite:
      • Monitor visitors and welcome guests
      • Assist with and/or lead onsite programming

    Internship Length and Dates:

    • 8 weeks
    • June 16 - August 10, 2021 (some flexibility if needed)
    • July 4th is a work day
    • Work some nights and weekends
    • Usually scheduled 35-40 hours/week

    Qualifications:

    • Currently enrolled in or recently graduated from an undergraduate program or graduate program in museum studies, history, public history, education, material culture, or related field
    • Coursework in history and/or education
    • Interest in museums and/or maritime history
    • Experience working with children
    • Experience working with the public
    • Excellent computer skills
    • Familiarity with Microsoft Office, Gmail, Facebook, Zoom, YouTube, Instagram, and Photoshop elements
    • Familiarity with PastPerfect a plus, training available

    Compensation

    • $4,100 stipend paid in biweekly installments

    Review of applicants will begin February 15th, 2021 and will continue until the position is filled. Please submit cover letter, resume, writing sample, transcripts (official or unofficial) and one letter of recommendation as .pdfs to Jeana Ganskop, education director, at jganskop@pmm-maine.org.

    This internship description is based on the expectation that the 2021 season will be based on a hybrid model where PMM either offers guided walking tours of the campus or some of the exhibits are open for self-guided tours and programming is offered both online and in-person. All museum access and programming will be dynamic and will react to changes in the pandemic and the associated guidelines issued by the state and this internship will adapt accordingly. This is a guaranteed, grant-funded internship.

  • 14 Dec 2020 1:08 PM | Anonymous member

    Pejepscot History Center in Brunswick, Maine, seeks a self-motivated, forward-thinking, part-time Development Manager to work with the Executive Director and Board of Trustees in strengthening and expanding PHC’s overall fundraising and development program to advance its mission and 10-year vision.

    In addition to day-to-day responsibility for development activities, the Development Manager will help plan long-term funding and marketing strategies and build sustainable philanthropic relationships for PHC’s three museums: the Pejepscot Museum and Research Center, the Joshua L. Chamberlain Museum, and the Skolfield-Whittier House.

    Specific responsibilities include improving member retention and attracting new members, developing a broader annual fund strategy and working on other targeted campaigns, growing PHS’s business sponsorship program, assisting with grant writing and marketing, working on special fundraising events, producing reports, managing the constituent database (Little Green Light), and working with relevant board committees.

    Qualifications: BA or BS degree in communications, business, marketing, or humanities/related fields with relevant experience; advanced degree helpful. Prefer 3-5 years’ experience in non-profit development, communications, or marketing roles. Strong interpersonal, organizational, project management, written/verbal skills required. Facility with databases; familiarity with Little Green Light a plus. Interest in local history. Willingness to work as part of a small team.

    Non-exempt position reports to the Executive Director and is approximately 20-24 hours per week year-round; some hours can be off-site. Limited evening and weekend hours required for programs and events. Salary commensurate with experience; expected starting pay is $20-24/hour. Eligible for pro-rated leave time after six-month probationary period.

    To apply, please send a cover letter, resume, short writing sample, and the names and contact info of three professional references to director@pejepscothistorical.org. Position open until filled. FMI: http://pejepscothistorical.org/about-us/job-opening.

  • 16 Nov 2020 2:22 PM | Anonymous member (Administrator)

    The Trustees of the Washburn-Norlands Living History Center, the “Norlands,” in Livermore, Maine are seeking a dynamic leader to serve as Executive Director, beginning in January 2021. The Executive Director will engage supporters and the public with her/his enthusiasm for this unique institution and its story.The Norlands is a 440-acre working farm and 19th century estate, located in Maine’s western foothills, the ancestral home of the extraordinary Washburn family. The Norlands is nationally acclaimed for its unique programs in first-person living history. An Executive Director, a small paid staff and volunteers offer public programming and special events throughout the year.

    Summary of responsibilities: The Executive Director works closely with the Trustees while managing the overall operations of the museum, including its educational programming, finances, maintenance of historic buildings, special events and public communications. The ED is the chief advocate and spokesperson for the Norlands, developing relationships with its volunteers, the community, its membership, individual donors and other museums. The Director develops innovative approaches to managing and exhibiting our extensive collections. She/he leads in generating effective fundraising, marketing and social media efforts.

    Qualifications: Education or experience in history or museum studies a plus. A strong background in fundraising, donor relations and volunteer management. Excellent skills in time management and planning. A working knowledge of database, donor and membership software and social media. Ability to work cooperatively and communicate effectively with staff, volunteers and Trustees.

    Terms: Currently a 3-day per week position, increasing to full time as the pandemic recedes. Salary is commensurate with experience beginning at $37,500. Review of applications will begin on December 1, 2020. Applications accepted until the position is filled. 

    How to apply: Please send a letter of interest and resume to trustees@norlands.org. Please be prepared to provide professional references. 


  • 15 Oct 2020 3:00 PM | Anonymous member (Administrator)

    Castine Historical Society (CHS) is seeking a qualified art historian with proven experience to curate and design an exhibition focused on the archives of the Maine sculptor, Clark Fitz-Gerald (1917-2004) which was donated to CHS by the family. The exhibit will be augmented with a selection of sculpture borrowed from community members and Maine museums. The exhibit budget is $15,000 which includes all exhibit expenses. The exhibit will run from June 6 – October 10, 2022.To view the RFP, please visit castinehistoricalsociety.org. Proposals are due by November 6, 2020.


  • 30 Sep 2020 12:31 PM | Anonymous member

    The Abbe Museum is hiring for the Director of Collections & Research, a highly visible position within the fast-paced Abbe Museum environment with three main areas of focus—collections care & management, exhibitions, and research. The Director of Collections & Research also functions as project manager on applicable grants and liaises directly with tribal communities in the Wabanaki homeland, now New England and the Canadian Maritimes.

    For full description and application information, please view the posting on the Abbe website here:

    https://www.abbemuseum.org/work-at-the-abbe

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