Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.


Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 28 Nov 2022 11:26 AM | Anonymous member

    Grants Specialist

    Are you a strategic thinker with a passion for persuasive writing and fundraising communications? The Maine Historical Society is seeking a part-time professional to expand its grants program in support of an organization-wide strategy to increase MHS audiences, impact, revenue, and programs.

    ABOUT MHS

    The Maine Historical Society (MHS) preserves and shares Maine’s story. Our work illuminates the diverse experiences of individuals, organizations, and communities that serve as the foundation for Maine’s special sense of place. Over the years, MHS has built unique assets: a staff skilled at caring for and providing access to historical material; deep knowledge about Maine; aptitude for telling stories; landmarks like the Wadsworth-Longfellow House and Brown Research Library; and exceptional collections facilities.

    In recent decades, MHS has developed an expansive vision for the role that history can play in Maine. This includes public programs like the Maine Memory Network, a nationally-recognized resource for all who care about Maine; an exhibition program that explores how contemporary Maine is shaped by its history; and an ethos of collaboration, partnership, and inclusivity.

    Trustees and staff recently completed a bold, five-year business plan as part of our 200th anniversary. The Plan invests in MHS’ unique mission, expertise, and assets to build our capacity, impact, and audience¾and prepare MHS for its third century of service to Maine.

    POSITION SUMMARY

    Working with and reporting to the Director of Institutional Advancement, the Grants Specialist is responsible for managing MHS’ grants program, which includes stewarding and building relationships with a small and growing number of private and corporate foundations as well as government funders. The Specialist develops the annual grants fundraising strategy, identifying and assessing new potential funders, writing a variety of proposals and reports, and tracking deadlines. They work closely with the Management Team, program leaders, and Advancement colleagues to support MHS’ ambitious 2022-27 Business Plan goals. This position requires strong writing, project management, analytical, and computer skills. 

    FUNCTIONS AND RESPONSIBILITIES

    • Grants Strategy & Management (20%)
    •         In collaboration with the Director of Institutional Advancement, creates the annual grants strategy and plan in support of private foundation and government fundraising goals.
    •         Manages the annual grants calendar, tracking proposal deadlines and reporting requirements, in fundraising database (CRM).
    •         Builds collegial relationships with the Executive Director and senior leaders to help identify funding opportunities and deliver strong stewardship and reporting for annual and long-term projects.
    •         Stays current on the history, objectives, programs, and financial needs of MHS.
    •         Maintains and updates MHS’ annual registration in SAM.gov.
    • Grant Writing (60%)
    •         In keeping with the voice and branding of MHS, writes concise and persuasive grant proposals in support of current operating needs for exhibitions, public programs, and digital projects as well as capital needs and special initiatives.
    •          Maintains institutional templates, budgets, and supporting documentation for grant needs.
    •         Works closely with the Chief Financial Officer, Deputy Director, and program leaders to standardize and maintain institutional metrics in support of foundation proposals and timely grants compliance. Assists in the preparation of project budgets and unique reports as needed
    • Prospect Research (20%)
    •         Regularly engages in prospect research to identify new federal grant and private foundation funders for the institutional philanthropic pipeline.
    •         Assists in prospect research for new, individual major donors and special initiatives as needed.
    • Other duties as assigned related to fundraising and communications.

    QUALIFICATIONS

    •         B.A. or B.S. with at least three years of work experience in grant writing, fundraising, marketing, or non-profits.

    ·         Excellent writing skills.

    ·         Ability to project manage: prioritize work moving backwards from a deadline; accomplish multiple tasks in a busy environment.

    •        Accuracy and attention to detail.
    •         Strong analytical skills and ability to understand financial and budget data.

    ·         Self-motivated and able to work independently.

            Professional, energetic, and positive demeanor.

    ·         Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving, fast-paced institution.

    ·         Core skills in Microsoft Office (Excel, Word, PowerPoint) and the desire to learn and use other specialized software.

    PREFERRED QUALIFICATIONS

    •     Knowledge of standards, best practices, and policies in the grants management field.

    ·         Direct experience with Raiser’s Edge database and/or similar non-profit CRM.

    ·         Direct experience with prospect research tools, such as iWave or Foundation Directory Online.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    SCHEDULE AND LOCATION

    MHS supports a variety of work configurations and welcomes applications from candidates who wish to work remotely part of the week or on a flexible schedule.

    SALARY AND BENEFITS

    Providing a salary range promotes transparency and is one recommended strategy for advancing equitable compensation.

    Salary:                                 $24.00 - $24.75 per hour

    Job Type:                             Part-time, target 21 hours per week

    Start Date:                          As soon as position filled

    Region:                                Portland Area

    Specific Location:              Portland, ME

    This position is hourly, paid bi-weekly. MHS provides generous holiday pay and paid time off package to part-time, hourly employees. On-site parking in downtown Portland is provided.

    Application Details

    How To Apply:  Please email your cover letter, resume, and one brief writing sample to Cindy Murphy, Officer Manager, at cmurphy@mainehistory.org. Review of applications will begin immediately and will continue until the successful candidate has been selected.  No Phone calls, please.

    Application Deadline:     Friday, December 23, 2022


  • 10 Nov 2022 7:05 PM | Anonymous member

    McArthur Library, located in Biddeford, Maine, is currently accepting applications for a full-time Special Collections Librarian (37.5 hours/week).

    Biddeford continues to re-invent itself and the community is thriving currently, with new businesses and new faces in the library on a regular basis. Come join our team during an exciting time of growth in our community's history, and continue building on an excellent foundation of sharing our rich local history.

    This position is a member of the Adult Services team (reporting to the Adult Services Supervisor), and the individual plans, organizes and supervises the activities of the archives and special collections; assists library patrons in historical research and the use of all kinds of library services, facilities, and equipment. This position also provides direct reference services to patrons in regular/frequent shifts on the Adult Room reference desk (including rotating evenings and Saturdays).

    MS Library and Information Science in Archives Management preferred and experience in a public/academic library (ideally in an adult reference environment and preferably with a relevant specialty such as local history, special collections, or archival). Master's Degree in Library Science (with archival concentration) is an alternative degree to be considered.

    This full-time exempt position includes vacation/sick day benefits and excellent health coverage (90% employer-contributed), and the pay range begins at $23.00/hour, scaling up with experience.

    Applications will be accepted until the position is filled, and interviews will begin immediately. To apply, please email a cover letter and resume to Jeff Cabral, Director at jcabral@mcarthurlibrary.org.

    To see a full position description, visit our Vacancies page.

    https://www.mcarthurlibrary.org/staff-vacancies.html


  • 24 Oct 2022 4:11 PM | Anonymous member

    Pejepscot History Center (PHC), which owns and operates the Joshua L. Chamberlain Museum in Brunswick, Maine, seeks an exhibition consultant to develop a new narrative and multimedia design for the historic home. This is a time-limited contract position to begin in late 2022 or early 2023, with a design to be produced by March or April 2023. The plan is to begin introducing aspects of the new design before and during the visitor season (Memorial Day Weekend – October) 2023.

    Next year marks the 40th anniversary of PHC owning the museum, an ideal time to introduce a fresh experience in the historic home, one of the top heritage-site destinations in Maine and drawing visitors from around the country and internationally. Joshua Chamberlain is famous for leading the 20th Maine Regiment at the Battle of Gettysburg, serving four terms as Maine Governor, and leading Bowdoin College as President for 12 years.

    The rooms on the museum tour, which is currently only docent-led, have little to no interpretative panels, nor is there any use of multimedia in the house. The new design will review and suggest revisions to the tour narrative, make recommendations for the look and content of a series of panels, and include plans for appropriate use of multimedia. This will include the addition of a mobile tour and any relevant components for a self-guided tour option. (Self-guided tours will not replace docents, but instead provide another way for people to experience the museum.)

    Qualifications include historic home and/or small museum experience, 5+ years of curating exhibitions or exhibition design, facility with digital media and how to weave it with static/traditional forms of museum interpretation, familiarity with mobile/audio tours, understanding of varying demographics/generational differences of museum-goers. Requires a B.A., M.A. preferred, in museum studies, public history, or similar field. Candidate must be deadline-driven, creative, efficient and possess strong writing and organizational skills.

    PHC has dedicated funds for this time-limited contract position and will entertain either a negotiated hourly rate or flat fee for the work. Work can be done remotely but must begin with an in-person detailed study of the museum and interviews with various constituents. To apply, please submit a cover letter, resume/C.V., and sample of previous exhibition design work that includes multimedia to Larissa Vigue Picard, Executive Director, Pejepscot History Center, director@pejepscothistorical.org, no later than November 14, 2022. Email submissions only; no phone calls, please.

  • 23 Sep 2022 1:51 PM | Anonymous member

    The Department of the Secretary of State, Maine State Archives is seeking candidates for a contractual position for microfilm, scanning and indexing services in our Imaging Services division.

    The Maine State Archives strives to make the state’s archival records as accessible as possible while ensuring their careful preservation. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    The Maine State Archives is seeking to fill one full time, contractual position at 40 hours a week working eight hours per day, five days per week. Hours are set at 8:00 am to 4:30 pm, Monday through Friday with a half hour for lunch. Maine State Archives may occasionally adjust the schedule minimally to accommodate either organizational needs or an individual’s schedule on a case-by-case basis or in consideration of holidays, storm days, etc. 

    This position will microfilm, scan or digitally image historical records and prepare them for sharing through an online platform. Processing and preparation of the digital image as well as indexing for access are part of the project process. Candidates for this position should demonstrate experience in microfilm processes, scanning and indexing. This position reports to the Imaging Specialist.

    REPRESENTATIVE TASKS: 

    • Prepare historical documents for scanning
    • Scan historical documents (including use of flatbed scanner)
    • Process and index the associated digital file
    • Converts microfilmed documents into electronic images for storage and retrieval by scanning documents using a roll film imaging system
    • Operates roll microfilm scanning equipment utilizing a two-step software system
    • Creates imaging templates for batch processing of microfilmed images
    • Scans roll microfilm producing digital copies of filmed images
    • Post processes scanned images to produce usable pdf, tiff, and other file format output images
    • Creates multi page pdf files based on document batch requirements
    • Rename multi page pdf files based on required file naming schema
    • Batches finished files in appropriate cascading folders for delivery of final product
    • Operates silver roll microfilm duplicator to expose raw film stock from existing roll microfilm
    • Sets up, operates, and breaks down microfilm processing equipment
    • Develops microfilm and performs monthly Quality Assurance tests
    • Utilizes related microfilm production equipment (sensitometer, densitometer, et.al.)
    • Performs routine maintenance/cleaning on imaging, duplicating & processing equipment

    KNOWLEDGE, SKILLS & ABILITIES:

    • Ability to operate automated imaging and visual display equipment including electronic keyboard, display screen, and sorted memory to perform document reproduction and indexing functions and services.
    • Ability to understand and follow both written and oral directions and to prioritize work within established operating procedures and guidelines.
    • Ability to reference and file state records which requires knowledge of filing systems and the ability to apply that knowledge consistently and accurately.
    • Comprehensive PC skills which include at a minimum one year’s experience with the basic operation of a pc or equivalent equipment; one year’s experience with MS Word and MS Excel.
    • Ability to accurately enter information into a computer, accessing information from a computer, and verifying information on a screen.
    • Ability to understand and appropriately operate or learn to operate basic scanning and imaging equipment, including pan, skew, and image correction techniques. Ability to operate microfilm machines and equipment with speed and accuracy.
    • Ability to make minor repairs and adjustments to machines operated.
    • Ability to operate computerized office equipment such as scanners, microfilm machines, and readers.
    • Ability to compare names and numbers.
    • Ability to follow instructions.
    • Ability to do basic typing as needed for the work.
    • Ability to bend, sit or stand as work requires a good deal of up and down movement.
    • Attention to detail.
    • Willingness to learn proper handling of original archival documents (experience preferred).
    • Possess knowledge of imaging and visual display operating practices, procedures, and techniques is preferred.
    • Knowledge of black & white/greyscale image evaluation and manipulation in computer imaging systems.
    • Knowledge of black & white/greyscale image evaluation and manipulation through exposure time and processing time & temperature for microfilm production.
    • Knowledge of digital file types and formats.
    • Knowledge of proper handling of microforms for production of archival materials.
    • Knowledge of the operation, adjustment, and maintenance of imaging and/or microfilm machines and equipment.
    • Knowledge of various microfilm sizes, types, formats, and uses.
    • Knowledge of the proper use and disposal chemical solutions used in microfilm processing.
    • Knowledge of microfilm types and formats used in microfilm duplicators.

    SALARY:

    This is a contract position, managed through a temporary staffing agency. The rate of pay is $21.54 per hour. There are no benefits associated with this position.

    Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request. 

    TO APPLY:

    To apply for this position, please send a message expressing your interest and a resume to Tammy Marks, Archives Director, at tammy.marks@maine.gov by

    October 8, 2022. For questions, please email or call 207-287-5799.


  • 30 Aug 2022 3:08 PM | Anonymous member

    Under the direction of the Exhibits Coordinator, assists with the development and design, fabrication, installation, documentation, and maintenance of the Arctic Museum exhibits, as well as the de-installation of exhibit displays.

    Required: High school diploma or GED: some college coursework is preferred. Also required: working familiarity with hand tools and power tools; the ability to read technical drawings; ability to work with care and extreme attention to detail; demonstrated command of basic Microsoft Office or equivalent computer programs. Minimum of two years of experience relevant to museum exhibition work, including working with hand and power tools, as well as computers.

    Year round, part time; schedule to be determined, additional hours possible. Normal work day is 8:30 am-5:00 pm twice a week and 8:30 am-12:00 pm once a week. Other configuration is possible.

    Salary range: $18.50-$23.00

    Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

    We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

    Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

    Cover letter, resume, and names and contact information for three references.

    Open until filled.

    More info. and application here:

    https://careers.bowdoin.edu/postings/9894


  • 05 Aug 2022 2:20 PM | Anonymous member

    Research & Administrative Librarian

    POSITION TITLE:     Research & Administrative Librarian

    STATUS:                    Exempt                                   

    SCHEDULE:              Full time / 35 hours per week

    REPORTS TO:           MHS Deputy Director

    DATE:                        08/03/2022

    The Maine Historical Society’s Brown Research Library seeks an energetic and motivated librarian with a passion for history to lead its professional research staff and manage its beautiful designed year-round reading room. Nestled alongside the Wadsworth-Longfellow House & Garden in downtown Portland, the Brown Research Library is a storied and forward-looking special collections library, dedicated to the history of our state. The Research & Administrative Librarian position is a full time, on-site position at the center of MHS’ research and public services.

    ABOUT MHS

    Maine Historical Society (MHS) is focused on preserving and sharing Maine’s story. Founded in 1822 as the third oldest state historical society in the United States, MHS includes an incomparable library, exhibition galleries and historic house museum, and statewide educational resources like the Maine Memory Network. MHS’ unique assets include skilled staff caring for and providing access to historical materials; a deep knowledge about Maine; and state-of-the-art collections facilities. MHS’ expansive vision for how history impacts contemporary life includes research, exhibitions, scholarship, and public programs which explore Maine’s role in the national narrative. Through an ethos of collaboration, partnership, and inclusivity, MHS contextualizes history while looking forward to its third century.

    MHS’ John Marshall and Alida Carroll Brown Research Library is open year-round, serving a wide community of researchers including historians, genealogists, students, academic communities, causal readers, and anyone interested in Maine history. A special collection library, its unrivalled collections date from the 16th to the 21st century. Genres include manuscripts, photographic collections, architecture and engineering drawings, original newspapers, rare books, maps and atlases, and library collections with a specific focus on Maine, early New England and eastern Canadian family history. Built in 1907, the Brown Library is on the National Register of Historic Places, carefully restored at its 100th anniversary to include a state-of-the-art collections facility, complimented with an offsite collections management center in 2014.

    POSITION SUMMARY

    The Maine Historical Society (MHS) Research & Administrative Librarian is a fundamental role within the Brown Research Library and the wider institution, with a specific focus on library public services, historic research, reading room administration, and collection development. A forward-looking and creative position, the Research & Administrative Librarian facilitates access to traditional library, archival, and special collections, while positioning MHS as a 21st century research facility. 

    Core duties include answering reference inquiries; scheduling and facilitating research appointments, including reference interviews, for library, archival, digital and museum collections; fee-based research services; patron orientation, bibliographic and user instruction; retrieving and re-shelving materials; and performing stack maintenance. The Research & Administrative Librarian’s work includes reading room management, including implementation of library policy, procedure, and collection use guidelines; supervising library assistants and volunteers; and maintaining a clean and orderly reading room environment for patrons and collections alike. Additionally, the position supports MHS’ research fellowships, library, and institutional collection development, and MHS strategic initiatives.

    The position is part of the Brown Research Library’s front-line staff, and a forward-facing representative of the MHS Collections & Research department. Established at the organization’s founding in 1822, the role of the MHS librarian is central to our mission to share and preserve Maine’s story.

    DIRECT REPORTS

    Library and Reference Assistants, Volunteers

    FUNCTIONS AND RESPONSIBILITIES

    Reference & Research (60%)

    ·         Provides in-depth and ready reference services for in-person and remote inquiries, including reference interviews.

    ·         Manages Library appointment registration and communication.

    ·         Provides patron orientation, including researcher registration and collection handling; promotes MHS membership or collects use fees.

    ·         Provides bibliographic instruction for MHS databases, including internal (Minerva/OPAC; Maine Memory Network; Collections Database; Member based resources) and subscription databases (Ancestry.com; Heritage Quest, Sanborn Maps, JSTOR, etc).

    ·         Retrieves and re-shelves materials in open and secure stacks, as well as MHS offsite storage.

    ·         Executes and coordinates in-depth (fee-based) research services, including research, invoicing, and preparation of findings.

    ·         Executes and coordinates reference-based reproduction services.

    ·         Supervise volunteers, when applicable.

    ·         Other duties as assigned.

    Administrative Duties 25%

    ·         Serves as reading room manager, implementing reading room policy and procedure.

    ·         Supervises Library support staff (Library Assistant; Reference Assistants) including project and task delegation; and reference desk scheduling.

    ·         Supervises interns and volunteers.

    ·         Helps maintain a clean, secure, and clutter-free reading room.

    ·         Supports MHS fellowships (reading applications, communication, attending meetings).

    ·         Makes or recommends necessary updates to catalogues, Maine Memory Network, finding aids or housing labels.

    ·         Other duties as assigned.

    Collection Development (10%)

    • ·         Facilitates library acquisitions: (books, microfilm, serials).
    • ·         Supports the MHS Collections Curator with incoming materials, as needed.
    • ·         Attends Collections Team meetings.
    • ·         Manages MHS’ vertical file and related collections. 
    • ·         Other duties as assigned.

    Strategic Initiatives (5%)

    ·         Supports institutional initiatives by promoting collections, services, digital strategies, and resources.

    ·         Content creation for Maine Memory Network or MHS outlets.

    ·         MHS Board committee participation. 

    ·         Other duties as assigned.

    REQUIRED QUALIFICATIONS

    ·         MLS in Library Science from an ALA Accredited Institution.

    ·         Demonstrated library reference experience.

    ·         Demonstrated experience with providing access to archival or special collections, including collection handling.

    ·         An open and positive attitude and enjoy working with the public.

    ·         Strong communication skills: listening, written, and verbal.

    ·         Strong computer skills and ability to learn new programs when needed.

    ·         Ability to solve problems in a changing environment, and high degree of flexibility and adaptability. 

    ·         Creative problem-solving skills.

    ·         Ability to adhere and implement institutional protocol.  

    ·         Ability to work independently or as part of a group.

    ·         Supervisory experience in a professional setting.

    ·         Strong initiative combined with a willingness to take direction. 

    ·         Ability to multi-task and facilitate several projects simultaneously.

    ·         Ability to lift 25 lbs. and reach above one’s head.

    PREFERRED QUALIFICATIONS

    ·         Working knowledge of Maine history.

    ·         Demonstrated experience in an archival or historical society setting.  

    ·         Experience with genealogical research.

    ·         Familiarity with Past Perfect software.

    ·         Familiarity with PC platforms, WINDOWS and Office 365.

    WORKING CONDITIONS & PHYSICAL DEMANDS

    Work is performed on-site, in a public facing library and office environment, using basic office equipment such as a computer, printer, scanner, digital camera, telephone and copier.  Work requires sitting, walking, lifting, as well as occasional driving to and from various MHS facilities.  Position holder must be able to lift +/- 25 lbs. and reach above one’s head.

    SCHEDULE

     

    Typical schedule is Tuesday-Saturday 9AM-5PM with some flexibility, but Saturdays are required.

    A set schedule week to week is also required. Work is performed on-site for a total of 35 hours per week. Occasional evenings are required for MHS programs.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse
    backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, sex, color, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    COMPENSATION

    Annual salary at $50,000. The position is salaried, paid bi-weekly. MHS provides a benefits package including health care, dental and paid time off. On-site parking in downtown Portland is provided.

    HOW TO APPLY


    Please email or mail a cover letter, resume and two references to Cindy Murphy, Officer Manager, at
    cmurphy@mainehistory.orgor

    Maine Historical Society, 489 Congress St., Suite 2, Portland, ME 04101-3498  c/o Cindy Murphy

    No phone calls, please.

    Application Deadline:  September 2, 2022


  • 05 Aug 2022 10:22 AM | Anonymous member

    Overview

    The University of Southern Maine seeks applicants for a Secondary Education Outreach Specialist position at the Osher Map Library and Smith Center for Cartographic Education (OML SCCE) located on the Portland campus.  Reporting to the Assistant Director for Educational Outreach, this position is grant-funded, renewable for a total of three-years (September 1, 2022, to August 31, 2025).


    Position Summary

    We are seeking an enthusiastic individual who is passionate about creating, facilitating, and promoting engaging learning experiences with maps and map concepts for both students and educators.  The Secondary Education Outreach Specialist will facilitate partnerships with educators in Maine and beyond, focusing on grade 7-12 curriculum development, field trip coordination and support (onsite and offsite), professional development workshops, and other forms of outreach and engagement. This position works collaboratively in a team environment to support the mission and services of the Osher Map Library and Smith Center for Cartographic Education.  Independent judgment and initiative are frequently exercised. The Secondary Education Outreach Specialist frequently collaborates with other library staff on program development and promotion, onsite and offsite facilitation of educational experiences for students and educators, and the development of educational activities and digital content for our website.

    This position has extensive in-person, telephone, and online interactions with students (K-12 and university), K-12 educators, faculty, staff, and the general public. The Secondary Education Outreach Specialist may also supervise USM student employees and interns.


    Qualifications

    • Bachelor’s degree in History, Secondary Education, Geography, Museum Studies, etc., or a related field.
    • Minimum 1-3 years teaching experience in a school, library, special collection, or museum setting.
    • Minimum 1-3 years’ experience working directly with students and educators (preferably grades 7-12).
    • Documented experience developing lesson plans and curriculum at the secondary level
    • Consistent in-state travel for K-12 school visits requires access to immediate, reliable transportation.
    • Excellent verbal and written communication skills.


    For more information and to apply please visit: https://usm.hiretouch.com/job-details?jobID=76538&job=secondary-education-outreach-specialist

    All required materials must be submitted by August 19, 2022.


  • 26 Jul 2022 1:55 PM | Anonymous member

    Curatorial Intern

    Under the direction of the Director and Curator, the Curatorial Intern is responsible for (1) encouraging and facilitating faculty use of the Arctic Museum collections and exhibitions in their courses, including helping teach about non-Western cultures and worldviews; (2) undertaking a major project related to one of the Arctic Museum’s initiatives; and (3) maintaining the Arctic Museum’s social media presence. In addition, the Curatorial Intern will help the Arctic Museum move into a new facility, and performing routine tasks throughout the museum, including assisting with exhibit installations, routine collection care, K-12 and community outreach, and research support.

    A Bachelor’s degree is required, a major in Anthropology, History, Arctic Studies, Native American Studies, Earth and Ocean Systems, or Environmental Studies is strongly preferred. Excellent research and writing skills required, as well as an ability to engage with the public.

    Experience working in museums preferred. Familiarity with Arctic environments and Inuit cultures preferred. Ability to work with MS Office required, Adobe CS desirable.

    8:30 am – 5:00 pm, occasional evenings and Saturdays

    Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

    We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

    Full Time Year Round

    Benefits Eligible

    Hourly

    Apply Here:

    https://careers.bowdoin.edu/postings/9738

  • 18 Jul 2022 4:24 PM | Anonymous member

    Salary: Range 09-23

    $21.99 – $29.82

    The Department of the Secretary of State, Maine State Archives is seeking candidates for an Archivist III position to lead the Archives Service Division. This leadership position will shape and oversee the preservation of Maine State Government’s records, dating from 1636 to the present day. The Maine State Archives is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist III to ensure access to both paper and digital records for all Maine residents.

    The Archivist III position leads the policies and activities of the Archives Services division, supervising four division staff members. This position works closely with the Executive and Legislative branches of state government to identify and acquire archival records for preservation. The Archivist III researches and studies state government in order to arrange and describe records, develops finding aids, assists researchers, and advises state agencies. The Archivist III also speaks before groups and provides public programs, including professional training and workshops. This position works within a team to develop exhibits and supports the work of the Maine Historical Records Advisory Board.

    The Archivist III reports directly to the Archives Director and works closely with the Maine State Archivist as a member of the senior management team. The work schedule is Monday through Friday.

    The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    Visit https://mainebhr.hire.trakstar.com/jobs/fk02786/ for more details.

  • 29 Jun 2022 11:10 AM | Anonymous member

    Maine Historical Society

    Position Description

    POSITION TITLE:               Membership & Events Specialist

    STATUS:                               Exempt

    SCHEDULE:                         Full-time, 35 hours per week

    REPORTS TO:                     Director of Institutional Advancement

    DATE:                                    6/27/22

    Are you a self-motivated project manager with some fundraising and event planning experience who likes to make things happen? The Maine Historical Society is seeking a professional to lead its membership and event functions, and play a key role in an organization-wide strategy to dramatically expand our audiences.

    ABOUT MHS

    The Maine Historical Society (MHS) preserves and shares Maine’s story. Our work illuminates the diverse experiences of individuals, organizations, and communities that serve as the foundation for Maine’s special sense of place. Over the years, MHS has built unique assets: a staff skilled at caring for and providing access to historical material; deep knowledge about Maine; aptitude for telling stories; landmarks like the Wadsworth-Longfellow House and Brown Research Library; and state-of-the-art collections facilities.

    In recent decades, MHS has developed an expansive vision for the role that history can play in Maine. This includes public programs like the Maine Memory Network, a nationally-recognized resource for all who care about Maine; an exhibition program that explores how contemporary Maine is shaped by its history; and an ethos of collaboration, partnership, and inclusivity.

    Just a few months ago, trustees and staff completed a bold, five-year business plan as part of our 200th anniversary. The Plan invests in MHS’ unique mission, expertise, and assets to build our capacity, impact, and audience¾and prepare MHS for its third century of service to Maine.

    POSITION SUMMARY

    The Membership and Events Specialist develops outreach that drives membership and philanthropic support, strengthens MHS’ donor pipeline, and engages new audiences with MHS’ mission. The position devises and executes strategies to attract, retain, and upgrade annual supporters (individuals, corporations, and organizations) and coordinates special events to cultivate MHS donors. Reporting to the Director of Institutional Advancement, the Specialist works closely with Advancement team colleagues to support MHS’ ambitious five-year Business Plan goals, which include a methodical expansion of member audiences; increased philanthropy and thoughtful relationship building; and broadened awareness of MHS’ critical mission to preserve and share Maine’s story. This position requires strong project management, communication, fundraising, event planning, and computer skills.

    FUNCTIONS AND RESPONSIBILITIES

    • Membership Program (55%)

    Manages forward-looking membership program to significantly increase MHS’ base of donors.

    • Develops strategies and communications to retain and upgrade general donors; assesses performance through benchmarking and metrics; monitors progress and trends.
    • Coordinates calendar of Membership and Annual Fund projects, including production of print and online renewal notices, segmented Annual Fund appeals, and the Annual Report.
    • Overhauls member benefits, identifying prospective new audiences. Working closely with staff and trustees, expands MHS’ membership program from one that targets only history lovers to one that welcomes all who appreciate and identify with Maine. Actively solicits prospective new members through multi-channel campaigns.
    • Reimagines and executes corporate membership and sponsorship program.
    • Drafts solicitations and communications and works with Communications Manager, graphic designer, and mail house to ensure completion.
    • Provides membership administrative support:
    • Serves as primary member contact, responding to telephone and email inquiries.
    • Updates and ensures accurate membership database records.
    • Regularly pulls and segments mailing lists.
    • Events (40%)
    • Develops annual Advancement events plan to strengthen relationships with donors and acquire new donors. Works with Director of Institutional Advancement to set goals, strategy, budgets, and metrics for a variety of events.
    • In collaboration with colleagues, plans and executes one-two signature fundraising events. These multi-faceted events include extensive planning, marketing, content development, and logistics.
    • Spearheads an appropriate mix of targeted events for members and donors that highlight MHS’ impact in the community.
    • Initiates creative publicity and invitations to achieve attendance goals. 
    • Coordinates the solicitation of corporate sponsors for events and exhibit openings.
    • Carefully manages RSVPs, corresponding regularly with participants via phone and email, and entering registration data in database.
    • Oversees a variety of event logistics:
    • Manages Zoom technology for virtual events and partners with IT Manager to post/distribute recordings post event.
    • Prepares support materials for events (e.g., name tags, displays, PowerPoint presentations, host gifts).
    • Coordinates catering, audiovisual, and other logistical arrangements.
    • Prepares staff and volunteer participants for events through meetings and event briefings and completes event follow-up with guests.
    • Advancement Committee (5%)

    Supports Trustee Advancement Committee meetings by taking meeting minutes and supporting the production of meeting materials.

    • Other duties as assigned related to fundraising and constituent engagement.

    QUALIFICATIONS

    • B.A. or B.S. with at least three years of work experience in fundraising, project management, or event planning.

    ·       Ability to project manage: prioritize work moving backwards from a deadline; accomplish multiple tasks in a busy environment.

    ·      Self-motivated and able to work independently.

    ·      Strong business and persuasive writing skills.

    •  Proven accuracy and attention to detail.
    •  Professional, energetic, and positive demeanor; strong customer service skills.

    ·       Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving, fast-paced institution.

    ·        Core skills in Microsoft Office (Excel, Word, PowerPoint), mail merge, and e-communications, and the desire to learn and use other specialized software;

    • Availability to work occasional evening events and drive a car to perform job duties.

    PREFERRED QUALIFICATIONS

    • Knowledge of standards, best practices, and policies in the membership and development field.

    ·     Direct experience with Raiser’s Edge database and/or similar non-profit CRM.

    ·        Direct experience with Mail Chimp and/or similar email marketing platform.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    SCHEDULE AND LOCATION

    An in-person position at our downtown Portland location, during traditional business hours (9-5). However, MHS supports a variety of work configurations and welcomes applications from candidates who wish to work remotely part of the week or on a flexible schedule. Some evening and weekend hours required, in support of special events.

    SALARY AND BENEFITS

    Providing a salary range promotes transparency and is one recommended strategy for advancing equitable compensation.

    Salary Range:                     $41,000 to $48,000, depending on experience

    Job Type:                             Full-time, 35 hours per week

    Start Date:                          As soon as position filled

    Specific Location:               Portland, ME

    The position is salaried, paid bi-weekly. MHS provides a benefits package including generous paid time off, and a health care/dental benefits package. On-site parking in downtown Portland is provided.

    Application Details

    How To Apply:  Please email your cover letter and resume to Cindy Murphy, Officer Manager, at cmurphy@mainehistory.org. No Phone Calls, please. Review of applications will begin immediately and will continue until the successful candidate has been selected.                     

    Application Deadline:    Friday, July 22, 2022


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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104

207-400-6965

info@mainemuseums.org 


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