Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.


Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 29 Jul 2021 5:27 PM | Anonymous member (Administrator)

    The Head of the Archives and Special Collections provides leadership, vision, and planning in the collection, organization, and preservation of materials in multiple formats. The position supports the instructional, research, and public service functions of the university through collection building and access to Maine and regional materials and the University of Maine Archives. The position is responsible for the coordination, management, and direction of the department librarians and other staff.  The position takes a leadership role in the library’s work with the Memorandum of Understanding Between the Penobscot Nation and the University of Maine. This position interacts with and may lead University of Maine System library colleagues and others on matters of mutual interest and concern. Typical hiring range for this position is $61,535 to $82,048, commensurate with experience and qualifications.

    • Plans, directs, and manages the Special Collections Department at the Fogler Library.
    • Plans, directs, and manages the collection development of the University of Maine Archives and Special Collections.
    • Plans, directs, and manages the access to the University of Maine collections.
    • Responsible for managing the department’s reference and research service functions and may provide instruction to classes.
    • Plans and implements outreach and donor relations.
    • Supervises professional and hourly staff.

     

    Complete Job Description

    About the University:

    The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university.  As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.

    Further information about UMaine can be found at https://umaine.edu/

    Submit applications: https://umaine.hiretouch.com/job-details?jobID=70041&job=head-of-archives-and-special-collections

  • 01 Jul 2021 12:47 PM | Anonymous member

    Are you a highly motivated, collaborative, inclusive, and enthusiastic
    librarian who enjoys working with manuscript collections, objects, and rare
    books?

    Do you love processing manuscript collections and teaching students how to
    engage with primary resources?

    We want you to join our Special Collections team, based at the Portland
    campus of USM! The Librarian values an innovative student-centered approach to providing public services and research consultations with a special focus on Special Collections’ role in instruction and outreach to the
    university and community. The position provides technical services for
    Special Collections, which consists of rare book collections and manuscript
    collections documenting the University as well as the African American,
    Jewish, and LGBTQ+ communities in Maine.  Duties include processing
    manuscript collections, the University Archives, and overseeing print
    cataloging/processing. The Librarian works as part of a close-knit team to
    promote and publicize Special Collections offerings, overall goals, and
    projects. The Librarian will be responsible for LibGuides associated with
    their liaison area and resource guides to department materials as needed.
    The incumbent is expected to be professionally curious and engaged on
    campus, within the library community, and the consortiums in which USM
    Libraries participate.

    For more information and to apply, please visit our employment site: https://usm.hiretouch.com/job-details?jobID=68956&job=special-collections-librarian

  • 25 Jun 2021 10:23 AM | Anonymous member

    Are you someone who enjoys working in special collection settings? Do you aspire to develop and expand your skills and experience while being a part of a larger academic library team?  If you are looking to be part of a dynamic library team and a community Collection that is supported and valued by an active volunteer Board of Directors, the Archivist, Franco-American Collection position is an opportunity you will want to consider.

    Join the University of Southern Maine Libraries’ team in serving a three campus, regional university in beautiful Southern Maine. 

    USM Libraries’ is seeking a highly motivated, collaborative, inclusive, and enthusiastic individual who values innovation for the position of Archivist for the Franco-American Collection at our Lewiston-Auburn Campus. 

    The Archivist for Franco American Collection will oversee the Collection as the professional librarian and work closely with the Director of Libraries, the Franco-American Collection Board, and the LAC Research and Instruction Librarian to organize and promote the Collection. The Archivist provides public services and technical services for the Franco-American Collection including processing manuscripts and other collections, cataloging of books and other materials in the collection and maintaining the newly initiated Archive Space collection database. This position oversees the public services of the Franco-American Collection, which includes the day-to-day operation of the Collection, assisting students, faculty, staff, and visitors with research and requests for information. The Archivist will collaborate with the LAC Library and Franco-American Fellow on a variety of library initiatives, public programming, and student support activities.

    For more information and to apply, please visit our employment site:

    https://usm.hiretouch.com/job-details?jobID=68766&job=archivist-franco-american-collection

  • 23 Jun 2021 5:27 PM | Anonymous member (Administrator)

    The Trustees of the Washburn-Norlands Living History Center, the “Norlands,” in Livermore, Maine are seeking a dynamic leader to serve as Executive Director, beginning in September 2021. The Executive Director will engage supporters and the public with her/his enthusiasm for this unique institution and its story. The Norlands is a 440-acre working farm and 19th century estate, located in Maine’s western foothills, the ancestral home of the extraordinary Washburn family. The Norlands is nationally acclaimed for its unique programs in first-person living history. An Executive Director, a paid staff and volunteers offer public programming and special events throughout the year.

    Summary of responsibilities: The Executive Director works closely with the Trustees and manages a team of staff and volunteers to carry out the overall operations of the center, including its educational programming, special events and public communications. He/She will oversee the maintenance of our historic buildings and the exhibition of our collection. The ED is the chief advocate and spokesperson for the Norlands and is expected to keep pace with the financial well-being of the foundation. 

    Qualifications:  Excellent skills in time management and planning. A working knowledge of database software and social media. Ability to work cooperatively and communicate effectively with staff, volunteers and Trustees. Education or experience in history or museum studies are a plus. 

    Terms: Currently a 3-4 day per week position with a starting salary of $40,000 to increase to $50,000 as the pandemic recedes. Review of applications will begin on July 1, 2021. Applications accepted until the position is filled. 

    How to apply: Please send a letter of interest and resume to trustees@norlands.org. Please be prepared to provide professional references.

  • 18 Jun 2021 10:08 AM | Anonymous member

    COLLECTIONS ASSISTANT

    Maine State Museum

    Augusta, ME

    The Maine State Museum seeks a temporary, part-time Collections Assistant to work independently and alongside our collections team including the Museum’s Collections Manager, Registrar, History Curator, and Conservator. The Collections Assistant will aid in cataloging incoming and existing collections. Key to this process will be conducting historical, genealogical, and material culture research on objects in the collection. The Assistant will update the catalog records with new research in the collections database and the physical accession files.  At times, the Collections Assistant will need to add to the physical documentation of the object, including scanning photos and documents to attach to a digital file. As a part of the collections team the Collections Assistant will work with staff in physical storage on collection handling, object labeling, location documentation, rehousing, and additional object research based on physical attributions.


    REQUIRED QUALIFICATIONS: At least two years museum experience working with three-dimensional objects; experience working with different types of material culture; demonstrated historical research and writing skills; proficiency with technology: especially databases, scanners, and image processing; ability to work as part of a team and take direction; ability to work independently; exceptional attention to detail; excellent organizational skills; ability to work on feet for long periods of time; willingness to work at heights; ability to lift 25 pounds.

    Preferred Qualifications: At least a B.A. in History, or related field. This temporary, part-time position is for up to 24 hours per week for one year, beginning in the autumn of 2021. To apply, send cover letter, resume and two letters of recommendation to: collections.statemuseum@maine.gov by July 20, 2021.

    EMPLOYMENT TYPE: Temporary

    SALARY RANGE: $20-$23

  • 04 Jun 2021 12:04 PM | Anonymous member (Administrator)

    Boothbay Region Historical Society is seeking an independent, highly organized Office Manager for the society and its museum. Applicants should enjoy working alone and with the public, be competent with MS Office software, and possess solid writing skills. The Office Manager handles daily operations, light bookkeeping, simple research inquiries, volunteer training, member and donor activity, and correspondence among other daily or occasional tasks. The Office Manager works closely with the BRHS director and museum historian, as well as board committees. This is a year-round, 16-hour per week position.  Before requesting an interview, interested applicants must submit a cover letter and current resume along with three references to brhs@gwi.net, or mailed to Office Manager Position, Boothbay Region Historical Society, PO Box 272, Boothbay Harbor, ME 04538. For more about the society, see our website at www.boothbayhistorical.org.

  • 02 Jun 2021 9:26 AM | Anonymous member

    Reporting to the Linde Family Foundation curator of academic engagement, the Linde Family Foundation coordinator of academic access provides critical assistance to all aspects of the academic program and fosters an inclusive museum experience for students and faculty. The coordinator plans and executes the logistics of the academic program, communicating with faculty and with colleagues at the museum and Colby departments. The coordinator also teaches frequently and across the Colby curriculum using the museum’s collections and exhibitions as resources for inquiry-based learning, creative production, and cross-disciplinary discovery. With guidance from the curator for academic engagement and in collaboration with staff across the museum, including curators, they organize rotations in the museum’s teaching gallery, design strategies for teaching and learning, facilitate the development of digital resources, and build collaborations with faculty and students in order to ensure that campus audiences have access to a range of experiences to enrich their academic work in the museum. The coordinator contributes to the professional growth of students employed at the museum as interns, assistants, welcome desk staff, etc. through programming and mentorship.

    For more information and to apply, please visit:

    https://colby.wd5.myworkdayjobs.com/ColbyCareers/job/Colby-College/Linde-Family-Foundatio-Coordinator-of-Academic-Access_R0000477

  • 21 May 2021 11:23 AM | Anonymous member

    Museum L-A seeks a highly motivated Director of Development at a pivotal moment in its history. This position offers an exceptional opportunity to be part of a transformational capital campaign that will shape, guide, and execute the creation of outstanding programming and visitor experiences and develop a community gathering place to celebrate the accomplishments of the community while providing inspiration for the future.

    • Position Overview: The Director of Development is responsible for expanding and providing leadership to the Museum’s ongoing development and capital campaign efforts. This position requires a dynamic, creative, flexible, and skilled individual and highly organized team player who thrives in a fast-paced and challenging environment. The Director of Development will work closely with the Executive Director and in collaboration with the Board of Directors to develop and oversee all aspects of the development plan. This position holds overall responsibility for the Museum’s fundraising programs, including annual fund, major gifts, capital campaign, sponsorships, corporate and foundation support, and planned giving.

      About Museum L-A:  Located in a temporary location in the Bates Mill Complex in Lewiston, Maine, Museum L-A is dedicated to the industrial and community history of Lewiston-Auburn and surrounding areas.  Since 2004, the Museum has evolved from a single focus subject of textile mills to a dedicated community museum serving as an extended classroom, welcoming tourists, celebrating heritage, fostering innovation, and spurring economic growth as a key contributor to and catalyst for civic, cultural, and economic revitalization. It owns a 2.5-acre site on the banks of the Downtown Riverfront Island of Lewiston where the planning of a rehabilitation of a former textile mill and new addition is ongoing.  

      Job Responsibilities:  The Director of Development reports to the Executive Director. The responsibilities of the Director of Development include the following:

    • ·      Directing a $15 million capital campaign effort, taking the campaign from the quiet phase though construction and campaign completion;

    ·      Planning and implementing comprehensive programs for financial support in the areas of annual giving, restricted giving, planned giving, and endowments;

    • ·      Establishing solicitation priorities, managing prospect lists and research, and developing and executing a targeted cultivation plan for a range of prospects;

    ·      Enhancing and maintaining close working relationships with the philanthropic community, individual and corporate donors, sponsors, and Board members for the advancement and promotion of Museum L-A and its mission;

    • Planning, organizing, and executing fundraising and stewardship events to support the mission of Museum L-A;
    • ·      Assuming responsibility for providing detailed development reports to the Executive Director and Board of Directors on a regular basis;

    ·      Communicating with donors and prospective donors through written correspondence, personal phone calls and visits, direct-mail solicitation, and timely publications.

    • Qualifications and Skills      
    • ·      Excellent written and verbal communication and presentation skills; strong cultivation skills; 
    • ·      Operational and capital campaign fundraising experience; ability to interact with and influence individuals and philanthropic leaders;
    • ·      Demonstrated experience in producing campaign collateral materials;
    • ·      Proven success at securing major gift support;
    • ·      Experience in scheduling and staffing solicitation calls and conducting follow-up and stewardship;
    • ·      Capability to build and sustain community relationships and partnerships, and to recruit and develop local volunteer leadership;
    • ·      Possess or have the ability to obtain a basic understanding of local industrial and community history;
    • ·      Minimum education requires a Bachelor’s degree; advanced degree preferred.
    • Salary is commensurate with experience. Museum L-A is an equal opportunity employer.

      Please send a cover letter, resume, and salary requirements to Audrey Thomson, Executive Director, at athomson@museumla.org. Please include job title in subject line.

  • 21 May 2021 11:21 AM | Anonymous member

    Museum L-A seeks a highly motivated Executive Director at a pivotal moment in its history. This position offers an exceptional opportunity to be part of a transformational capital campaign that will shape, guide, and execute the creation of outstanding programming and visitor experiences and develop a community gathering place to celebrate the accomplishments of the community while providing inspiration for the future.

    • Position Overview: The Executive Director leads the operation of Museum L-A and provides overall management, planning, and vision for all aspects of the Museum including fundraising, programs and services, finance, human resources, visitor services, communications, and board development. A major aspect of the position relates to outward-looking functions, which include leading Museum L-A’s capital campaign and fundraising efforts. The director must be an innovative, entrepreneurial, experienced and visionary leader, demonstrating a passion for engaging others in high-quality experiences that are financially sustainable. A commitment to and understanding of local communities and their role is essential. 

      About Museum L-A:  Located in a temporary location in the Bates Mill Complex in Lewiston, Maine, Museum L-A is dedicated to the industrial and community history of Lewiston-Auburn and surrounding areas.  Since 2004, the Museum has evolved from a single focus subject of textile mills to a dedicated community museum serving as an extended classroom, welcoming tourists, celebrating heritage, fostering innovation, and spurring economic growth as a key contributor to and catalyst for civic, cultural, and economic revitalization. It owns a 2.5-acre site on the banks of the Downtown Riverfront Island of Lewiston where the planning of a rehabilitation of a former textile mill and new addition is ongoing.  

      Job Responsibilities:  The Executive Director reports directly to the Board of Directors and provides day-to-day oversight for all museum operations.

      The responsibilities of the Executive Director include the following:

    • ·      Leading development efforts for the museum to implement robust fundraising activities and results including annual fund, grant-seeking programs, and the capital campaign;
    • ·      Exercising overall responsibility for all financial elements of the museum; 
    • ·      Serving as the spokesperson and chief advocate for the Museum; establishes strong partnerships in the community;
    • ·      Cultivating a culture of strategic action and vision, including recommendations on timelines and allocation of resources; 
    • ·      Managing, securing, and maintaining the museum facility with responsibilities for the security of the physical plant, historic artifacts and associated databases;
    • ·      Working in conjunction with the Board, developing a sustainable strategic direction and developing initiatives to fulfill the mission of the Museum and increase local, statewide, and national awareness and prominence; 
    • ·      Supervising and overseeing the actions of the museum staff and volunteers. 
    • Qualifications and Skills      
    • ·      Operational and capital campaign fundraising experience, with an understanding of identification, cultivation, and stewardship of donors at the individual, corporate, and foundation levels. Leads the development of strategic and innovative approaches to broaden the source and scope of revenue;
    • ·      Personal qualities of passion, integrity, positive attitude, mission-driven, and self-directed;
    • ·      Excellent written and verbal communication and presentation skills; strong influencing skills;
    • ·      Evidence of success in developing, managing, and growing an annual operating budget; robust business management skills;
    • ·      Ability to provide strong leadership, vision, and strategic direction that cultivates a culture of action;
    • ·      Possess or have the ability to obtain a basic understanding of local industrial and community history;
    • ·      Ability to plan and expand programs that raise the level of surrounding community engagement and awareness of Museum L-A; 
    • ·      Minimum education requires a Bachelor’s degree; advanced degree preferred.

    Salary is commensurate with experience. Museum L-A is an equal opportunity employer.

    Please send a cover letter, resume, and salary requirements to Audrey Thomson, Executive Director, at athomson@museumla.org. Please include the job title in subject line.

  • 17 May 2021 5:35 PM | Anonymous member (Administrator)

    Join the HistoryIT team of innovators and be part of a growing company in a dynamic industry. Work with professional historians, technologists, and technicians at the forefront of preserving and presenting history through innovative technological solutions and smart strategic planning. 

    HistoryIT is seeking to hire a Project Director, based in the Portland, ME headquarters. This person will be a key member of the project teams, reporting directly to the CEO. The primary role of HistoryIT’s Project Director will be to run on-site archive and museum collection assessments and to manage project teams at various stages of assessment, strategic planning, and digital archive creation. 

    Responsibilities:

    • Lead assessment review teams

    • Develop project tasks and resource requirements

    • Implement and oversee project tasks and direct reports per project

    • Manage project budgets

    • Interact with clients to provide regular updates, seek feedback, and manage their requests

    • Write assessment reports for clients 

    • Work with management to create project teams

    • Collaborate with other project directors and staff about task assignments and delivery schedules

    • Manage multiple project teams concurrently

    • Manage Quality Assurance of deliverables

    • Use HistoryIT software platform to organize digital collections, manage authority lists, and import digital archives

    • When necessary, perform metadata and curatorial tasks

    • Create regular reporting for management and clients regarding all progress and any changes

    • Work closely with the Chief Executive Offer to continue to improve the overall workflow and efficiency of all HistoryIT projects 

    Requirements:

    • Degree in History preferred, interest in history required

    • Familiarity with history organizations, museums, archives and/or libraries 

    • Expert knowledge of project management principles, practices and tools with the ability to align those approaches to individual project and organization needs

    • Demonstrated success managing cross-functional, multi-stakeholder projects from proposal through completion

    • Strong problem-solving skills

    • Excellent oral and written communication skills

    • Proficiency with project management software

    • Experience managing a team

    • Experience working with archival materials and collections

    • Ability to easily and successfully multitask

    • Ability to adjust to changing priorities

    • Highly organized and detail oriented

    Interested applicants should send a cover letter, resume and salary requirements to our Human Resources Department at hr@historyit.com. (subject line: Project Director). Review of applications will begin immediately.

    HistoryIT provides equal opportunity to all employees on the basis of individual qualification without regard to race, sex, religion, color, age, national origin, physical and mental disability, genetic information and history, sexual orientation, or other category protected by state or federal law. HistoryIT does not discriminate in the recruitment, hiring, compensation, promotion, transfer, benefits or any other condition of employment.

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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104

207-400-6965

info@mainemuseums.org 


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