Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.

Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 09 Apr 2021 2:42 PM | Anonymous member

    POSITION OVERVIEW
    The manager of collections and registration leads both long-range planning efforts and day-to-day activities relative to the care and stewardship of the collections. Reporting to the deputy director, this position provides important leadership relative to collections care, shaping and enforcing collections management policies that reflect the highest museum standards and best practices to safeguard the museum’s collections and loans for future generations.

    The manager of registration and collections supervises the collections team, which includes the registrars, senior preparator, and digital project developer, and leads their collective work to ensure the physical and environmental care of collections and loans as well as to provide physical and digital access to collection objects and records. The manager of collections and registration is responsible for legal contracts with donors, lenders, vendors, insurance and customs brokers, and borrowing institutions. The manager works closely with the registrar for collections and the digital project developer to maintain the museum collection management system and all collection-related aspects of the museum website. They develop and manage budgets related to the storage, insurance, handling, conservation, photography, digital collection management, and registrarial aspects of exhibitions. They also serve as part of the museum managers team, which meets regularly to plan and facilitate cross-functional operational work across the museum.

    For more information and to apply visit:

    https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/job/Colby-College/Manager-of-Collections-and-Registration_R0000239

  • 08 Apr 2021 3:23 PM | Anonymous member (Administrator)

    Tate House Museum in Portland is looking for an intern or part time office support/social media person for the 2021 season (summer and fall). If interested, please contact Director Holly Hurd at hkhurd@tatehouse.org.

  • 07 Apr 2021 4:27 PM | Anonymous member

    The Brick Store Museum in Kennebunk seeks an individual to join our team as Museum Educator. This role will begin as a grant-funded position with the intent to grow responsibilities as funding becomes available. To begin, the Museum Educator will primarily oversee a grant-funded project, the Southern Maine Archaeology Resource Initiative, which involves expanding the Museum’s current website to include an engaging and accessible forum for the ongoing archaeological work in southern Maine.

    The Museum Educator will curate content for the site by working with staff and outside consultants; build site pages; and create related curriculum-based programming and lesson plans for teachers to use in the classroom; thus creating an all-in-one archaeology resource for public education. Beyond this project, the Museum plans to continue the work of the Museum Educator to provide in-person and digital experiences for adults and children. Other duties may include assisting with special events, visitor services, offsite outreach programs, and leading field trips as needed.

    Experience in Museum Education, Public Education and WordPress preferred. This role is a perfect fit for someone passionate about learning and engaging the public. Excellent communication skills with an ability to adapt lessons and tours to different ages, learning styles, and abilities. Willingness and flexibility to deliver programs virtually through Zoom, or other platforms. Comfort and confidence to deliver programs to both adults and children. Graduate students encouraged to apply.

    Part-Time: Position is five (5) hours per week, $20 per hour; with potential for expansion

    Please send your letter of introduction (please include links to any examples of your recent work) and resume to info@brickstoremuseum.org by April 30, 2021.

  • 06 Apr 2021 4:05 PM | Anonymous member

    Colby College is seeking a highly motivated director of museum development at an exciting and defining moment in Colby’s history. This key position offers a unique opportunity to be part of an ambitious and transformational campaign, at a time of tremendous opportunity and growth in the arts, including its museum, and at a historic moment that requires a profound understanding of the arts and education as public goods. With a dual-report to the assistant vice president for college advancement and the Carolyn Muzzy museum director, the director of museum development brings an entrepreneurial spirit to the role of leading the Colby Museum of Art’s efforts to solicit, cultivate, and steward philanthropic support for the museum. The successful candidate will foster a culture of philanthropy to ensure that the museum can deliver on its mission, goals, and ambitions for years to come.

    For more information and to apply please visit:

    https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/job/Colby-College/Director-of-Museum-Development_R0000237

  • 11 Mar 2021 1:07 PM | Anonymous member

    Maine Maritime Museum’s (MMM) mission is to celebrate Maine’s vibrant maritime heritage. The Nathan R. Lipfert Research Library at the museum collects, holds, and makes available to the public, archival material from Maine’s maritime past and present.

    The Library Assistant, working under the supervision of the Assistant Curator and the Chief Curator, will improve access to the museum’s primary source collections. This grant-funded position will digitize logbooks held in the Nathan R. Lipfert Research Library at Maine Maritime Museum, and make them available to researchers online and via the museum’s collections management system. Previous digitization experience and experience with metadata standards, cataloging, and object-handling preferred. Experience in a library or archives preferred, but not necessary. Time management, attention to detail, and the ability to work independently are the most important skills.

    Pay Rate

    This is a part-time temporary position paying $14 hour, with an anticipated 400 hours of work. Work must be conducted on site Monday-Friday.

    Application

    Please submit a cover letter and resume to hr@maritimeme.org..  Interviews will be conducted remotely.  MMM follows all Maine CDC guidelines.

    Date Posted: March 9, 2021

    This position is subject to sex offender and criminal background checks.

    Maine Maritime Museum is an Equal Opportunity Employer.


  • 01 Mar 2021 1:39 PM | Anonymous member (Administrator)

    Museum Registrar

    Hudson Museum

    University of Maine, Orono, Maine

     

    The University of Maine seeks a Museum Registrar to manage the Hudson Museum's ethnographic and archaeological collections of over 9000 objects. The Hudson is an anthropology museum that boasts world-class collections, including the William P. Palmer III Collection of Precolumbian artifacts ranging from Olmec to Aztec and an astounding collection of Native American holdings from the Arctic to the Pacific Northwest.  The Museum has long-standing programmatic, collections and exhibit collaborations with Maine’s four tribal communities–Maliseet, Micmac, Passamaquoddy and Penobscot Nation. Through thirty-two cooperating curators, who are UMaine faculty and staff, the Museum is linked to a wide variety of academic departments and institutes and regularly showcases UMaine research through exhibitions and programs.

    For full position details and to apply, please visit our website listed below:

    https://umaine.hiretouch.com/job-details?jobid=65031

     

     

    The University of Maine System is an EEO/AA employer, and does not

    discriminate on the grounds of race, color, religion, sex, sexual

    orientation, including transgender status and gender expression,

    national origin, citizenship status, age, disability, genetic information

    or veteran’s status in employment, education, and all other programs

    and activities. Please contact the Director of Equal Opportunity, 101

    N. Stevens Hall, Orono, ME 04469 at 207-581-1226 (voice), TTY 711

    (Maine Relay System), or equal.opportunity@maine.edu with

    questions or concerns.

    Employment Type:  Full Time, fixed length

  • 18 Feb 2021 10:25 AM | Anonymous member
    The Kennebunkport Historical Society was established in 1952 with the purpose of preserving and presenting the history, art and culture of Kennebunkport.  The Historical Society has an extensive reference, pictorial and artifact collection and has published several books on local history. Programs on the history of the Kennebunkport community are offered throughout the year and are typically organized and often presented by volunteers. The Society’s membership currently exceeds 300 and it employs an Executive Director. The successful candidate has an opportunity to guide the organization into its future growth, expanding its role as a key visitor attraction within the community while maintaining the Kennebunkport Historical Society’s reputation for excellence.

    The Executive Director manages the day-to-day activities and operations, directing and coordinating the work with a part-time assistant and approximately 30-40 volunteers. The Executive Director must be able to create an atmosphere that invites volunteer spirit and inspires members and others to give their time and talent to the benefit of the organization. The Executive Director position requires an understanding of finances including budgets, financial reports and investments and coordinates with a bookkeeper (an independent contractor). The Executive Director will work closely with the Board of Directors and committees while assuming the overall leadership role in guiding all administrative, fund raising, fiscal, and community-oriented activities and programs.

    The ideal candidate will possess a relevant bachelor's degree and a minimum of 2 years work in a related field or an equivalent combination of education and experience, demonstrating managerial experience to support a non-profit organization. Experience in a museum or historical society and an understanding of museum practices is beneficial, as well as basic computer skills (e.g. Word, Excel, Publisher and QuickBooks) and experience using museum management software (Past Perfect). Proven experience in the ability to plan, design and oversee fund raising campaigns and grant applications is necessary.  This position requires a self-starter, with excellent written and verbal skills including public speaking. You will be the public face of the Society continuing to build strong relationships with the town of Kennebunkport and surrounding communities.

    This is a full-time position. Salary $45-65K is negotiable, commensurate with experience and proven record of success. To apply, please email (subject line: “Executive Director Search”) a cover letter indicating previous relevant work, a resume, and contact information for three references to:   Kirsten Camp, kcamp@kporths.com

  • 10 Feb 2021 10:48 AM | Anonymous member

    The curator of collections oversees all museum, library, and archival collections. This consists of ensuring appropriate care and environmental conditions, creating and maintaining records in databases, and storing and exhibiting items safely and professionally. Finally, the curator of collections assists researchers with inquiries.

    For full description and application information, please consult the position posting on the University of Maine employment website: https://umaine.hiretouch.com/job-details?jobID=66949&job=curator-of-collections.

  • 19 Jan 2021 4:27 PM | Anonymous member

    MHS welcomes applications for this part-time, 21 hrs/week, non-exempt position in our Advancement office. Remote and flex schedule possible.

    The Advancement Operations Specialist manages MHS’s Advancement database. He/she enters, updates, and retrieves a wide variety of constituent records; enters gifts; and produces gift acknowledgments. The Specialist collaborates with staff to architect new data systems, standards, and procedures to strengthen MHS’s annual, major, and planned giving programs and related cultivation and stewardship activities. He/she creates reports to help staff prioritize outreach and engages in prospect research. The Specialist works closely with Advancement team members to support MHS’s commitment to philanthropy and individual relationship building; growing our base of support; and increasing public awareness about our mission. This position requires a strong aptitude and affinity for technology, standardization, and process.

    FUNCTIONS AND RESPONSIBILITIES

    Gift Entry & Acknowledgment (40%)

    • Responsible for processing donor gifts. These include transactions from individuals, corporations, and foundations related to Annual Fund and membership appeals and event sponsorships, as well as more complex entries connected to major and planned gifts.
    • Manages acknowledgment system and ensures donors receive receipts/thank you letters in a timely manner.

    Data & Systems Management (30%)

    • Adds new constituents to Raiser’s Edge database through event attendance, referrals, and prospect research, and updates bio-demographic data points for current constituents.
    • Regularly evaluates database effectiveness and designs repeatable systems to build efficiencies, ensure accuracy, and help staff prioritize efforts.
    • Ensures data accuracy through regular maintenance queries and clean-up projects.
    • Updates and syncs e-mail communications list with Raiser’s Edge database.
    • Provides Raiser’s Edge training to Advancement staff, troubleshoots technical challenges, and serves as primary contact with Blackbaud vendor.

    Major Gift Support (20%)

    • Supports Executive Director and Director of Institutional Advancement in major gift work and prospect research.
    • Creates and updates major gift data points in Raiser’s Edge and utilizes a variety of tools and reports to track solicitation and donor activity.
    • Coordinates donor screenings with external vendor and volunteers. Working with staff, develops process / triage system for newly-identified major gift prospects.
    • Qualifies prospective major donors by researching their giving to other organizations, giving potential and inclination, and interests.
    • Occasionally prepares briefings on prospective donors and/or groups of donors for staff and Board members in advance of meetings.

    Reporting (10%)

    Produces suite of monthly reports that monitor fundraising performance by initiative and strength of donor pipeline.

    Other duties as assigned related to fundraising and constituent engagement.

    QUALIFICATIONS

    • B.A. or B.S. with at least two-three years of work experience in database support, fundraising, or project management;
    • Affinity for technology with core skills in Microsoft Office, database applications, and e-mail marketing programs, and the ability/desire to learn and use other specialized software;
    • Affinity for systems, rules, and processes;
    • Creative problem solver with keen attention to detail;
    • Ability to manage priorities and accomplish multiple tasks in a busy environment;
    • Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving institution.

    PREFERRED QUALIFICATIONS

    • Direct experience with Raiser’s Edge database.
    • Knowledge of prospect research and fundraising strategies, tools, and tracking systems.

    To apply, send resume and cover letter by January 26 to Christina Traister, Director of Institutional Advancement, at ctraister@mainehistory.org. No phone calls, please.

  • 05 Jan 2021 2:19 PM | Anonymous member

    The Rufus Porter Museum of Art and Ingenuity is accepting applications for the Dorothy W. Sanborn Summer Internship Program. Dotti Sanborn was an accomplished writer and teacher in Bridgton, and was a mentor to her students into their adulthood. Her life was a continual mingling of her many arts talents (quilting, painting, drawing) and her background in natural history (she wrote weekly columns in several papers). Dotti also had a keen interest in local and regional history.

    Founded in 2005, the Rufus Porter Museum features the history of a remarkable 19th century New Englander, Rufus Porter (1792-1884).  Porter is well-known in the folk art community for his landscape murals and miniature portraits, however, Porter was more than just a painter.  He was the founding publisher and editor of the magazine Scientific American as well as inventor, writer, teacher and more.  

    Open seasonally from mid-June to mid-October, the Museum’s campus consists of two historic buildings – the Webb House, listed on the National Register of Historic Places, and the Nathan Church House, which contains murals in situ in the style of the Rufus Porter School. The museum offers changing exhibits, lectures, classes, and special events that embrace Porter’s use of both art and science, oftentimes interchangeably.

    Internship Guidelines

    The focus of each internship will take into consideration the intern’s interests and educational requirements in conjunction with the needs of the Museum. The intern will create a project of his or her design, with Museum approval, that is aimed at an educational goal. The intern will work under the supervision of the Executive Director. In addition to work on a special project, the intern will give tours of the Museum, man the Museum Store, assist with public events and programs, and participate in the general operations of the Museum. This position offers a hands-on opportunity for an intern to experience working on all aspects of a small museum. At the completion of the internship, an exit interview will be conducted to discuss initial goals, the results of his or her project and overall experience, and recommendations for future projects and/or goals for the Museum. The intern will present his or her finished project both orally and in written form.

    Qualifications 

    Graduate student or college junior or senior majoring or minoring in an appropriate field or have a demonstrable record of interest in a field connected to the mission of the Rufus Porter Museum of Art and Ingenuity.

    HOW TO APPLY

    Email resume/CV, cover letter and three references (at least one academic) to:

    Karla Leandri Rider, Executive Director, at director@rufusportermuseum.org

    DATES: June 1st to mid-August (dates are flexible)

    AVAILABILITY: Maximum of 30 hours per week, Wednesday through Saturday

    PAY STATUS: $12.15/hour

    HOUSING: N/A

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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104

207-400-6965

info@mainemuseums.org 


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