Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.


Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 05 Aug 2022 2:20 PM | Anonymous member

    Research & Administrative Librarian

    POSITION TITLE:     Research & Administrative Librarian

    STATUS:                    Exempt                                   

    SCHEDULE:              Full time / 35 hours per week

    REPORTS TO:           MHS Deputy Director

    DATE:                        08/03/2022

    The Maine Historical Society’s Brown Research Library seeks an energetic and motivated librarian with a passion for history to lead its professional research staff and manage its beautiful designed year-round reading room. Nestled alongside the Wadsworth-Longfellow House & Garden in downtown Portland, the Brown Research Library is a storied and forward-looking special collections library, dedicated to the history of our state. The Research & Administrative Librarian position is a full time, on-site position at the center of MHS’ research and public services.

    ABOUT MHS

    Maine Historical Society (MHS) is focused on preserving and sharing Maine’s story. Founded in 1822 as the third oldest state historical society in the United States, MHS includes an incomparable library, exhibition galleries and historic house museum, and statewide educational resources like the Maine Memory Network. MHS’ unique assets include skilled staff caring for and providing access to historical materials; a deep knowledge about Maine; and state-of-the-art collections facilities. MHS’ expansive vision for how history impacts contemporary life includes research, exhibitions, scholarship, and public programs which explore Maine’s role in the national narrative. Through an ethos of collaboration, partnership, and inclusivity, MHS contextualizes history while looking forward to its third century.

    MHS’ John Marshall and Alida Carroll Brown Research Library is open year-round, serving a wide community of researchers including historians, genealogists, students, academic communities, causal readers, and anyone interested in Maine history. A special collection library, its unrivalled collections date from the 16th to the 21st century. Genres include manuscripts, photographic collections, architecture and engineering drawings, original newspapers, rare books, maps and atlases, and library collections with a specific focus on Maine, early New England and eastern Canadian family history. Built in 1907, the Brown Library is on the National Register of Historic Places, carefully restored at its 100th anniversary to include a state-of-the-art collections facility, complimented with an offsite collections management center in 2014.

    POSITION SUMMARY

    The Maine Historical Society (MHS) Research & Administrative Librarian is a fundamental role within the Brown Research Library and the wider institution, with a specific focus on library public services, historic research, reading room administration, and collection development. A forward-looking and creative position, the Research & Administrative Librarian facilitates access to traditional library, archival, and special collections, while positioning MHS as a 21st century research facility. 

    Core duties include answering reference inquiries; scheduling and facilitating research appointments, including reference interviews, for library, archival, digital and museum collections; fee-based research services; patron orientation, bibliographic and user instruction; retrieving and re-shelving materials; and performing stack maintenance. The Research & Administrative Librarian’s work includes reading room management, including implementation of library policy, procedure, and collection use guidelines; supervising library assistants and volunteers; and maintaining a clean and orderly reading room environment for patrons and collections alike. Additionally, the position supports MHS’ research fellowships, library, and institutional collection development, and MHS strategic initiatives.

    The position is part of the Brown Research Library’s front-line staff, and a forward-facing representative of the MHS Collections & Research department. Established at the organization’s founding in 1822, the role of the MHS librarian is central to our mission to share and preserve Maine’s story.

    DIRECT REPORTS

    Library and Reference Assistants, Volunteers

    FUNCTIONS AND RESPONSIBILITIES

    Reference & Research (60%)

    ·         Provides in-depth and ready reference services for in-person and remote inquiries, including reference interviews.

    ·         Manages Library appointment registration and communication.

    ·         Provides patron orientation, including researcher registration and collection handling; promotes MHS membership or collects use fees.

    ·         Provides bibliographic instruction for MHS databases, including internal (Minerva/OPAC; Maine Memory Network; Collections Database; Member based resources) and subscription databases (Ancestry.com; Heritage Quest, Sanborn Maps, JSTOR, etc).

    ·         Retrieves and re-shelves materials in open and secure stacks, as well as MHS offsite storage.

    ·         Executes and coordinates in-depth (fee-based) research services, including research, invoicing, and preparation of findings.

    ·         Executes and coordinates reference-based reproduction services.

    ·         Supervise volunteers, when applicable.

    ·         Other duties as assigned.

    Administrative Duties 25%

    ·         Serves as reading room manager, implementing reading room policy and procedure.

    ·         Supervises Library support staff (Library Assistant; Reference Assistants) including project and task delegation; and reference desk scheduling.

    ·         Supervises interns and volunteers.

    ·         Helps maintain a clean, secure, and clutter-free reading room.

    ·         Supports MHS fellowships (reading applications, communication, attending meetings).

    ·         Makes or recommends necessary updates to catalogues, Maine Memory Network, finding aids or housing labels.

    ·         Other duties as assigned.

    Collection Development (10%)

    • ·         Facilitates library acquisitions: (books, microfilm, serials).
    • ·         Supports the MHS Collections Curator with incoming materials, as needed.
    • ·         Attends Collections Team meetings.
    • ·         Manages MHS’ vertical file and related collections. 
    • ·         Other duties as assigned.

    Strategic Initiatives (5%)

    ·         Supports institutional initiatives by promoting collections, services, digital strategies, and resources.

    ·         Content creation for Maine Memory Network or MHS outlets.

    ·         MHS Board committee participation. 

    ·         Other duties as assigned.

    REQUIRED QUALIFICATIONS

    ·         MLS in Library Science from an ALA Accredited Institution.

    ·         Demonstrated library reference experience.

    ·         Demonstrated experience with providing access to archival or special collections, including collection handling.

    ·         An open and positive attitude and enjoy working with the public.

    ·         Strong communication skills: listening, written, and verbal.

    ·         Strong computer skills and ability to learn new programs when needed.

    ·         Ability to solve problems in a changing environment, and high degree of flexibility and adaptability. 

    ·         Creative problem-solving skills.

    ·         Ability to adhere and implement institutional protocol.  

    ·         Ability to work independently or as part of a group.

    ·         Supervisory experience in a professional setting.

    ·         Strong initiative combined with a willingness to take direction. 

    ·         Ability to multi-task and facilitate several projects simultaneously.

    ·         Ability to lift 25 lbs. and reach above one’s head.

    PREFERRED QUALIFICATIONS

    ·         Working knowledge of Maine history.

    ·         Demonstrated experience in an archival or historical society setting.  

    ·         Experience with genealogical research.

    ·         Familiarity with Past Perfect software.

    ·         Familiarity with PC platforms, WINDOWS and Office 365.

    WORKING CONDITIONS & PHYSICAL DEMANDS

    Work is performed on-site, in a public facing library and office environment, using basic office equipment such as a computer, printer, scanner, digital camera, telephone and copier.  Work requires sitting, walking, lifting, as well as occasional driving to and from various MHS facilities.  Position holder must be able to lift +/- 25 lbs. and reach above one’s head.

    SCHEDULE

     

    Typical schedule is Tuesday-Saturday 9AM-5PM with some flexibility, but Saturdays are required.

    A set schedule week to week is also required. Work is performed on-site for a total of 35 hours per week. Occasional evenings are required for MHS programs.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse
    backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, sex, color, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    COMPENSATION

    Annual salary at $50,000. The position is salaried, paid bi-weekly. MHS provides a benefits package including health care, dental and paid time off. On-site parking in downtown Portland is provided.

    HOW TO APPLY


    Please email or mail a cover letter, resume and two references to Cindy Murphy, Officer Manager, at
    cmurphy@mainehistory.orgor

    Maine Historical Society, 489 Congress St., Suite 2, Portland, ME 04101-3498  c/o Cindy Murphy

    No phone calls, please.

    Application Deadline:  September 2, 2022


  • 05 Aug 2022 10:22 AM | Anonymous member

    Overview

    The University of Southern Maine seeks applicants for a Secondary Education Outreach Specialist position at the Osher Map Library and Smith Center for Cartographic Education (OML SCCE) located on the Portland campus.  Reporting to the Assistant Director for Educational Outreach, this position is grant-funded, renewable for a total of three-years (September 1, 2022, to August 31, 2025).


    Position Summary

    We are seeking an enthusiastic individual who is passionate about creating, facilitating, and promoting engaging learning experiences with maps and map concepts for both students and educators.  The Secondary Education Outreach Specialist will facilitate partnerships with educators in Maine and beyond, focusing on grade 7-12 curriculum development, field trip coordination and support (onsite and offsite), professional development workshops, and other forms of outreach and engagement. This position works collaboratively in a team environment to support the mission and services of the Osher Map Library and Smith Center for Cartographic Education.  Independent judgment and initiative are frequently exercised. The Secondary Education Outreach Specialist frequently collaborates with other library staff on program development and promotion, onsite and offsite facilitation of educational experiences for students and educators, and the development of educational activities and digital content for our website.

    This position has extensive in-person, telephone, and online interactions with students (K-12 and university), K-12 educators, faculty, staff, and the general public. The Secondary Education Outreach Specialist may also supervise USM student employees and interns.


    Qualifications

    • Bachelor’s degree in History, Secondary Education, Geography, Museum Studies, etc., or a related field.
    • Minimum 1-3 years teaching experience in a school, library, special collection, or museum setting.
    • Minimum 1-3 years’ experience working directly with students and educators (preferably grades 7-12).
    • Documented experience developing lesson plans and curriculum at the secondary level
    • Consistent in-state travel for K-12 school visits requires access to immediate, reliable transportation.
    • Excellent verbal and written communication skills.


    For more information and to apply please visit: https://usm.hiretouch.com/job-details?jobID=76538&job=secondary-education-outreach-specialist

    All required materials must be submitted by August 19, 2022.


  • 03 Aug 2022 5:15 PM | Anonymous member

    The Kittery Historical & Naval Society is searching for a year-round, part-time Administrative Assistant. This position will support the work of the Society and its well-known Museum, which is located near the traffic circle in Kittery, Maine.

    The Society is a small, non-profit organization. The Museum is open on a seasonal basis (Apr-Oct), while our trustees and volunteers are active year-round. The museum features local community artifacts and memorabilia. Each year, we welcome numerous visitors to Maine, typically from more than forty states and ten foreign countries, including many visitors from the local seacoast area. For additional information about the Society and the Museum, see our www.kitterymuseum.com website.

    Responsibilities will include weekly operations, such as scheduling volunteers, processing memberships and donations, ordering supplies, and working with our Board of Trustees. Candidates should have previous administrative experience and computer skills (word processing). Non-profit experience and an appreciation of local history would be helpful.

    This job is ideal for someone who seeks flexibility in their own schedule. This is a year-long, paid, contract position for about twelve hours per week. A full description is available upon application. To apply, please email a resume to kitterymuseum@gmail.com or send it to "Job Posting" at Kittery Historical & Naval Society, P.O. Box 453, Kittery, ME 03904.

  • 26 Jul 2022 1:55 PM | Anonymous member

    Curatorial Intern

    Under the direction of the Director and Curator, the Curatorial Intern is responsible for (1) encouraging and facilitating faculty use of the Arctic Museum collections and exhibitions in their courses, including helping teach about non-Western cultures and worldviews; (2) undertaking a major project related to one of the Arctic Museum’s initiatives; and (3) maintaining the Arctic Museum’s social media presence. In addition, the Curatorial Intern will help the Arctic Museum move into a new facility, and performing routine tasks throughout the museum, including assisting with exhibit installations, routine collection care, K-12 and community outreach, and research support.

    A Bachelor’s degree is required, a major in Anthropology, History, Arctic Studies, Native American Studies, Earth and Ocean Systems, or Environmental Studies is strongly preferred. Excellent research and writing skills required, as well as an ability to engage with the public.

    Experience working in museums preferred. Familiarity with Arctic environments and Inuit cultures preferred. Ability to work with MS Office required, Adobe CS desirable.

    8:30 am – 5:00 pm, occasional evenings and Saturdays

    Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

    We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

    Full Time Year Round

    Benefits Eligible

    Hourly

    Apply Here:

    https://careers.bowdoin.edu/postings/9738

  • 18 Jul 2022 4:24 PM | Anonymous member

    Salary: Range 09-23

    $21.99 – $29.82

    The Department of the Secretary of State, Maine State Archives is seeking candidates for an Archivist III position to lead the Archives Service Division. This leadership position will shape and oversee the preservation of Maine State Government’s records, dating from 1636 to the present day. The Maine State Archives is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist III to ensure access to both paper and digital records for all Maine residents.

    The Archivist III position leads the policies and activities of the Archives Services division, supervising four division staff members. This position works closely with the Executive and Legislative branches of state government to identify and acquire archival records for preservation. The Archivist III researches and studies state government in order to arrange and describe records, develops finding aids, assists researchers, and advises state agencies. The Archivist III also speaks before groups and provides public programs, including professional training and workshops. This position works within a team to develop exhibits and supports the work of the Maine Historical Records Advisory Board.

    The Archivist III reports directly to the Archives Director and works closely with the Maine State Archivist as a member of the senior management team. The work schedule is Monday through Friday.

    The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    Visit https://mainebhr.hire.trakstar.com/jobs/fk02786/ for more details.

  • 29 Jun 2022 11:10 AM | Anonymous member

    Maine Historical Society

    Position Description

    POSITION TITLE:               Membership & Events Specialist

    STATUS:                               Exempt

    SCHEDULE:                         Full-time, 35 hours per week

    REPORTS TO:                     Director of Institutional Advancement

    DATE:                                    6/27/22

    Are you a self-motivated project manager with some fundraising and event planning experience who likes to make things happen? The Maine Historical Society is seeking a professional to lead its membership and event functions, and play a key role in an organization-wide strategy to dramatically expand our audiences.

    ABOUT MHS

    The Maine Historical Society (MHS) preserves and shares Maine’s story. Our work illuminates the diverse experiences of individuals, organizations, and communities that serve as the foundation for Maine’s special sense of place. Over the years, MHS has built unique assets: a staff skilled at caring for and providing access to historical material; deep knowledge about Maine; aptitude for telling stories; landmarks like the Wadsworth-Longfellow House and Brown Research Library; and state-of-the-art collections facilities.

    In recent decades, MHS has developed an expansive vision for the role that history can play in Maine. This includes public programs like the Maine Memory Network, a nationally-recognized resource for all who care about Maine; an exhibition program that explores how contemporary Maine is shaped by its history; and an ethos of collaboration, partnership, and inclusivity.

    Just a few months ago, trustees and staff completed a bold, five-year business plan as part of our 200th anniversary. The Plan invests in MHS’ unique mission, expertise, and assets to build our capacity, impact, and audience¾and prepare MHS for its third century of service to Maine.

    POSITION SUMMARY

    The Membership and Events Specialist develops outreach that drives membership and philanthropic support, strengthens MHS’ donor pipeline, and engages new audiences with MHS’ mission. The position devises and executes strategies to attract, retain, and upgrade annual supporters (individuals, corporations, and organizations) and coordinates special events to cultivate MHS donors. Reporting to the Director of Institutional Advancement, the Specialist works closely with Advancement team colleagues to support MHS’ ambitious five-year Business Plan goals, which include a methodical expansion of member audiences; increased philanthropy and thoughtful relationship building; and broadened awareness of MHS’ critical mission to preserve and share Maine’s story. This position requires strong project management, communication, fundraising, event planning, and computer skills.

    FUNCTIONS AND RESPONSIBILITIES

    • Membership Program (55%)

    Manages forward-looking membership program to significantly increase MHS’ base of donors.

    • Develops strategies and communications to retain and upgrade general donors; assesses performance through benchmarking and metrics; monitors progress and trends.
    • Coordinates calendar of Membership and Annual Fund projects, including production of print and online renewal notices, segmented Annual Fund appeals, and the Annual Report.
    • Overhauls member benefits, identifying prospective new audiences. Working closely with staff and trustees, expands MHS’ membership program from one that targets only history lovers to one that welcomes all who appreciate and identify with Maine. Actively solicits prospective new members through multi-channel campaigns.
    • Reimagines and executes corporate membership and sponsorship program.
    • Drafts solicitations and communications and works with Communications Manager, graphic designer, and mail house to ensure completion.
    • Provides membership administrative support:
    • Serves as primary member contact, responding to telephone and email inquiries.
    • Updates and ensures accurate membership database records.
    • Regularly pulls and segments mailing lists.
    • Events (40%)
    • Develops annual Advancement events plan to strengthen relationships with donors and acquire new donors. Works with Director of Institutional Advancement to set goals, strategy, budgets, and metrics for a variety of events.
    • In collaboration with colleagues, plans and executes one-two signature fundraising events. These multi-faceted events include extensive planning, marketing, content development, and logistics.
    • Spearheads an appropriate mix of targeted events for members and donors that highlight MHS’ impact in the community.
    • Initiates creative publicity and invitations to achieve attendance goals. 
    • Coordinates the solicitation of corporate sponsors for events and exhibit openings.
    • Carefully manages RSVPs, corresponding regularly with participants via phone and email, and entering registration data in database.
    • Oversees a variety of event logistics:
    • Manages Zoom technology for virtual events and partners with IT Manager to post/distribute recordings post event.
    • Prepares support materials for events (e.g., name tags, displays, PowerPoint presentations, host gifts).
    • Coordinates catering, audiovisual, and other logistical arrangements.
    • Prepares staff and volunteer participants for events through meetings and event briefings and completes event follow-up with guests.
    • Advancement Committee (5%)

    Supports Trustee Advancement Committee meetings by taking meeting minutes and supporting the production of meeting materials.

    • Other duties as assigned related to fundraising and constituent engagement.

    QUALIFICATIONS

    • B.A. or B.S. with at least three years of work experience in fundraising, project management, or event planning.

    ·       Ability to project manage: prioritize work moving backwards from a deadline; accomplish multiple tasks in a busy environment.

    ·      Self-motivated and able to work independently.

    ·      Strong business and persuasive writing skills.

    •  Proven accuracy and attention to detail.
    •  Professional, energetic, and positive demeanor; strong customer service skills.

    ·       Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving, fast-paced institution.

    ·        Core skills in Microsoft Office (Excel, Word, PowerPoint), mail merge, and e-communications, and the desire to learn and use other specialized software;

    • Availability to work occasional evening events and drive a car to perform job duties.

    PREFERRED QUALIFICATIONS

    • Knowledge of standards, best practices, and policies in the membership and development field.

    ·     Direct experience with Raiser’s Edge database and/or similar non-profit CRM.

    ·        Direct experience with Mail Chimp and/or similar email marketing platform.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    SCHEDULE AND LOCATION

    An in-person position at our downtown Portland location, during traditional business hours (9-5). However, MHS supports a variety of work configurations and welcomes applications from candidates who wish to work remotely part of the week or on a flexible schedule. Some evening and weekend hours required, in support of special events.

    SALARY AND BENEFITS

    Providing a salary range promotes transparency and is one recommended strategy for advancing equitable compensation.

    Salary Range:                     $41,000 to $48,000, depending on experience

    Job Type:                             Full-time, 35 hours per week

    Start Date:                          As soon as position filled

    Specific Location:               Portland, ME

    The position is salaried, paid bi-weekly. MHS provides a benefits package including generous paid time off, and a health care/dental benefits package. On-site parking in downtown Portland is provided.

    Application Details

    How To Apply:  Please email your cover letter and resume to Cindy Murphy, Officer Manager, at cmurphy@mainehistory.org. No Phone Calls, please. Review of applications will begin immediately and will continue until the successful candidate has been selected.                     

    Application Deadline:    Friday, July 22, 2022


  • 27 Jun 2022 1:09 PM | Anonymous member

    Director of Finance

    OVERVIEW

    Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

    If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

    POSITION SUMMARY

    The Director of Finance, a key member of the senior leadership team, serves as the primary financial advisor and fosters a dynamic, supportive workplace culture that is diverse and equitable. They oversee all financial and accounting functions, ensuring accuracy, transparency, and compliance. The Director supervises a Staff Accountant and an Office & Human Resources Assistant and reports to the Executive Director, working closely with senior leadership, contracted project staff, auditors, and the investment manager.

    ESSENTIAL JOB FUNCTIONS

           Leadership: Strengthens and grows the sustainable operation of the organization, supporting department heads’ understanding of the financial and operational impact of programming decisions. Continues to build effective and efficient systems, ensuring the museum complies with existing standards and best practices, including UPMIFA, FASB, GAAP, IRS, and Federal and State regulations.

           Accounting: Directs accounting policies, processes, and internal controls and ensures they are performed effectively. Working with the Staff Accountant, manages and reviews accounting functions including the preparation of journal entries, reconciliations, and month-end closing. Completes the unitization calculation, and accounts for endowment earnings and distributions. Manages cash activities to maintain appropriate cash levels.

           Financial Reporting & Analysis: Oversees the production of timely, accurate, and complete monthly financial statements, maintaining a current cash flow forecast. Provides financial analysis to the senior leadership team and the Board on business and operational matters, including analysis for capital projects, strategic planning, grant reporting, and other projects as required.

           Human Resources: Fosters the development of an equitable, supportive, and dynamic workplace culture. Supports the Office & Human Resources Assistant and other staff in recruiting talented museum professionals, onboarding and training them effectively, and retaining an exceptional team. Supports workplace DEAI initiatives and staff professional development. Administers the museum health plan and 403(b) retirement plan.

           Risk Management: Manages insurance coverage—including renewals, changes, and claims—and other risk management needs. Reviews employee, volunteer, and visitor safety and compliance with workplace laws and requirements. Maintains files for legal documents, permits, contracts, and grants.

           Audit: Ensures the timely completion of the annual audit and oversees the preparation of tax returns. Coordinates the preparation of supporting documentation.

           Budgeting: Working with the Executive Director and the senior leadership team, directs the annual budgeting process. Develops annual operating and capital budgets—for both restricted and unrestricted projects.

           Governance: Advises the Executive Director and Board of Trustees on the museum’s financial performance and outlook—serving as a knowledgeable resource—and serves on related Committees.

           Performs other related duties as required.

    QUALIFICATIONS
    Typical qualifications would be equivalent to:

           Degree in Finance, Accounting, or related field.

           Certified Public Accountant (CPA) license preferred

           Four years or more of experience, showing growth in responsibility.

           Proven nonprofit accounting knowledge and experience.

           Thrives in a team-oriented, collaborative culture built on respect.

           Skilled in Microsoft Office and Google Workspace. Knowledge of accounting (Sage Intacct), customer relationship management (Altru), and point-of-sale systems (Shopify).

           Excellent written and oral presentation skills. Able to compose correspondence and reporting that is creative, convincing, and concise.

     

    TERMS

    The Director of Finance position is a full-time, salaried, exempt position with full benefits. Starting salary is $80k-90k annually, commensurate with experience.

    EQUAL OPPORTUNITY EMPLOYER

    MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

    APPLY

    Please email a cover letter and resume to hr@maritimeme.org.


  • 27 Jun 2022 11:03 AM | Anonymous member

    Job Description

    Colby College Museum of Art
    Full-Time, Exempt, Salaried, Administrative Staff Appointment

    Reporting to the chief curator, the Lunder Curator of Works on Paper and Whistler Studies advances curatorial work related to prints, drawings, and photographs at the Colby College Museum of Art including exhibition development, collection research and interpretation, and teaching. The curator augments and illuminates the museum’s transhistorical and transnational works on paper collections through exhibitions, collection rotations, and acquisitions, and advises the museum and its benefactors on art purchases and gifts of art.


    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

    • Provide ongoing curatorial stewardship of the works on paper collection, ensuring its research, documentation, presentation, interpretation, and digital access, in ways that advance our commitment to diversifying and expanding art historical narratives, with an emphasis on American art
    • Organize periodic presentations of works by James McNeill Whistler within the context of the museum’s permanent collection galleries and special exhibition spaces.
    • Oversee the Lunder Collection of works by James McNeill Whistler and related archives as well as the Lunder Consortium for Whistler Studies and steward associated grants and collection-dedicated resources in collaboration with advancement colleagues and the director.
    • Play a proactive role in the ongoing development of the museum’s collection of prints, drawings, and photographs in dialogue with other curators and under the oversight of the museum’s director and chief curator; regularly propose works of art for acquisition, cultivating donors, soliciting gifts and loans of art, and pursuing possible purchases; identify and secure institutional partnerships for projects and co-purchasing arrangements, as appropriate
    • Generate timely, community-responsive, and field-contributing exhibitions and collection displays of works on paper that garner local interest and national attention
    • Contribute to the curation of the permanent collection galleries, including interpretive content
    • With the education and engagement team, Colby College Libraries, Department of Art, and departments across campus, envision and realize projects, programs, and other engagements that advance curricular priorities at Colby and that also expand entry points to art for all of our audiences; teach and present in the galleries, and lead discussions regularly
    • With the Colby College Libraries and the collections management staff, ensure the care, research access, and organization of archival materials related to the works on paper collections
    • Work closely with colleagues at the museum and at Colby managing communications and marketing channels to ensure a strategic approach to the authentic dissemination of curatorial content and scholarship, with an eye toward expanding reach, creating public relevance, and diversifying engagement
    • Generate scholarly publications and other forms of content related to the works on paper collections and exhibitions at Colby, adopting a stance of critical and creative inquiry as well as bringing equitable, antiracist perspectives to bear upon the questions at hand
    • Supervise and mentor interns and, at times, curatorial fellows
    • Collaborate with the director of museum development and advancement colleagues to pursue grants and individual gifts
    • Cultivate strong relationships with donors, lenders, alumni, the museum’s Board of Governors, and other key stakeholders
    • Develop and sustain a network of relationships—peers, mentors, and mentees—in the museum field; remain knowledgeable of trends in this field and in the arts and culture sector generally
    • Represent the museum through speaking engagements and other field exchanges in the context of curatorial projects and related duties
    • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

    QUALIFICATIONS:

    • Bachelor’s degree or the equivalent in education and experience; art or related humanities field and/or advanced degree preferred
    • Minimum three to five years of curatorial experience, including collections and acquisitions, development, interpretation and public programs, and project management; additional years of experience preferred
    • Enthusiasm for the museum’s mission and our curatorial program, and capacity to assume leadership in communicating its priorities and values
    • Demonstrated research interests in works on paper with additional broad subject knowledge across art and cultural history, as well as commitment to teaching and learning across disciplines
    • Ability to assess and act on opportunities to increase the narrative complexity and diversity of the collections and programs, and advance equity in our daily practices and work culture; unwavering commitment to fostering an antiracist, equitable work environment supportive of people from different cultures, backgrounds, and life paths
    • Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks; strong planning, and organizational skills
    • Excellent oral, written, and interpersonal communication skills, including relationship skills and ability to work with people across a wide range of levels of power and influence
    • Self-motivated, flexible and responsive work ethic; proven ability to work both independently as well as collaboratively within the context of a diverse community
    • Demonstrated track record of curatorial activity, including scholarship and publications
    • Ability to manage multiple tasks among competing priorities and meet deadlines
    • Proficiency with Microsoft Office suite and Google applications; familiarity with digital cloud collaboration platforms preferred
    • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements; willingness and ability to travel domestically and internationally as needed

    For more information and to apply visit:

    https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/details/Lunder-Curator-of-Works-on-Paper-and-Whistler-Studies_R0000925


  • 24 Jun 2022 7:05 AM | Anonymous member

    Chief Curator

    OVERVIEW

    Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

    If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

    POSITION SUMMARY

    The Chief Curator, a key member of the senior leadership team, is responsible for overseeing the care and management of the museum’s artifact and archival collections, the creative leadership of its changing and permanent exhibition program, and the development of its publication program. The collections and exhibits include historic buildings and structures, including the Percy & Small Shipyard and Victorian Donnell House. The Chief Curator serves as a dynamic, passionate advocate for the museum’s mission, collection, and exhibitions.

    ESSENTIAL JOB FUNCTIONS

           Leadership: Working with the Executive Director, develops a compelling, inclusive curatorial vision and sets the direction and priorities for the Curatorial Department to achieve it. Supervises and supports Curatorial staff, volunteers, and interns in accomplishing strategic projects that further the museum’s mission and vision. Ensures a deep commitment to diversity, equity, accessibility, and inclusion in the museum’s Curatorial work. Manages department and project budgets in collaboration with the Finance Department.

           Collection Stewardship: Ensures that the collection is cataloged, stored, safeguarded, and conserved to the highest professional standard. Working with the staff Acquisition Committee, oversees all collecting decisions, including accessioning, deaccessioning (with board approval), and disposal of deaccessioned items in order to build and maintain the quality of the museum’s permanent collection relative to the museum’s mission. Ensures collection practices and policies are aligned with museum best practices and AAM accreditation standards.

           Exhibitions: Working with the Executive Director, Curatorial staff, and other departments, develops a visionary and engaging exhibition schedule. Oversees the planning, design, production, and installation of changing and permanent exhibits.

           Library & Archives: Oversees library staff and ensures the implementation of best practices and policies. Directs projects that further the accessibility and prominence of archival and photographic collections.

           Publications: Responsible for strategically developing the publications program, including serving as staff liaison with authors, publishers, and others. Carries out various editorial tasks as needed.

           Education: Provides learning opportunities about the collection and the museum’s exhibitions for volunteers and staff, plans and produces the annual maritime symposium, lectures at the museum and at other venues representing the museum, and collaborates with the Education Department on programs relating to exhibitions and collections.

           Research & Outreach: Researches the collection and shares new information regularly through publication, lectures, exhibits, and other means. Networks and collaborates with peer institutions nationally and internationally, and participates in community organizations with complementary missions and goals.

           Advancement: Identifies objects for acquisition in accordance with the Collections Development Plan. Works with the Executive Director and Advancement Department to identify, cultivate, and nurture potential donors of collections or acquisition funds; develops proposals and writes grants for funding and sponsorship of curatorial projects.

           Governance: Advises the Executive Director and Board of Trustees on Curatorial affairs—including strategic planning, policies, and facility needs—and serves on related Committees.

           Other duties and responsibilities as required.

    QUALIFICATIONS

    Typical qualifications would be equivalent to:

           Master’s degree in history, maritime history, art history, American studies, material culture, museum studies, or a related field.

           At least 6 years of museum curatorial experience.

           Maritime knowledge, experience, or background—either formal or informal.

           Demonstrated success working with collections and exhibitions in innovative ways.

           Excellent oral and written communication with a track record of publication and experience in lecturing to diverse audiences.

           Strong leadership and strategic project management skills.

           Grant-writing skills, with a proven track record of successful grant applications.

           Knowledge of current museum trends in collections, exhibitions, and education.

           Ability to work occasional evenings and weekends for special events, lectures, auctions, and travel.

           Familiarity with PastPerfect Web Edition and Google Arts & Culture.

     

    TERMS

    The Chief Curator position is a full-time, salaried, exempt position with full benefits. Starting salary is $65k-75k annum, commensurate with experience.

    EQUAL OPPORTUNITY EMPLOYER

    MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

    APPLY

    Please email a cover letter and resume to hr@maritimeme.org.


  • 11 May 2022 8:56 AM | Anonymous member

    Staff Accountant

    OVERVIEW

    Maine Maritime Museum (MMM) is an independent, nonprofit institution dedicated to celebrating Maine’s vibrant maritime culture. Because this culture includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion.

    If you believe in museums’ important role to reveal the past, to inform the present, and to shape the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

    POSITION SUMMARY

    Reporting to the senior leadership team, the Staff Accountant is responsible for day-to-day accounting at MMM. The Staff Accountant also works closely with the Director of Development, the Director of Programs & Operations, the Office & Human Resources Assistant, and contracted staff.

    ESSENTIAL JOB FUNCTIONS

            Completes general accounting functions including preparing journal entries, recording revenue and processing accounts payable, and completing the month-end closing.

            Manages cash, including recording of receipts from donors and members, admissions, tours, and the store.

            Reviews payroll prior to processing (ADP) and ensures it is properly recorded.

            Completes reconciliations of accounts, including restricted funds and the investment account.

           Maintains accounting application (Sage), including reconciliation to fund-raising software (Altru) and to the museum store point-of-sale system (Shopify).

           Performs other related duties as required.

    EDUCATION & EXPERIENCE

    Degree in accounting. Two years of experience showing growth in responsibility. Non-profit experience required. CPA and/or public accounting experience is a plus.

    QUALIFICATIONS

            Proven nonprofit accounting knowledge and experience.

            Thrives in a team-oriented, collaborative culture built on respect.

            Knowledge of and experience working with web accounting systems—ideally Sage. Familiarity with Financial Edge (legacy) a plus.

            Knowledge of Uniform Prudent Management of Institutional Funds Act (UPMIFA).

            Able to effectively function as a financial resource to senior staff.

            Able to organize time effectively and remain flexible during seasonally changing demands.

            Excellent written and oral presentation skills. Able to compose correspondence and reporting that is creative, convincing, and concise.

    TERMS

    The Staff Accountant position is a full-time, salaried, exempt position with full benefits in Bath, Maine. Starting salary is $50,000–$65,000 per annum, commensurate with experience.

    EQUAL OPPORTUNITY EMPLOYER

    MMM is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

    APPLY

    Please email a cover letter and resume to hr@maritimeme.org.


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Maine Archives and Museums

P.O. Box 784, Portland, Maine 04104

207-400-6965

info@mainemuseums.org 


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