Jobs and Internships

Overview

Maine Maritime Museum is an independent, nonprofit institution dedicated to connecting people to the past, present, and future of Maine’s waterways and their global reach. Since this history includes different backgrounds, perspectives, and voices—and because our museum welcomes visitors from around the world—our institution is firmly committed to diversity, equity, accessibility, and inclusion. If you believe museums play a vital role revealing the past, informing the present, and shaping the future, we invite you to join our team. You will join us on the beautiful banks of the Kennebec River, on a twenty-acre campus where collaboration and creativity are encouraged.

Position Summary

The 2024 Sandra D. Rapp Curatorial Intern will join Maine Maritime Museum’s Curatorial Department to advance initiatives to collect, preserve, and share Maine’s maritime stories. Reporting to the Curator of Collections, and working closely with other curatorial staff and volunteers, the Rapp Intern will experience wide-ranging curatorial activities that enhance access and engagement with the museum’s collections and exhibitions. The internship will provide an understanding of best practices in collections stewardship through care and documentation of a diverse collection of cultural heritage objects, as well as support development of exhibitions throughout galleries and a campus of historic structures. As part of an immersive learning opportunity, the Rapp Intern will also take part in inter-departmental collaborations and staff enrichment opportunities

Specific Duties

• Support development of exhibition checklists through collection surveys and research
• Object cleaning, transport, and rehousing
• Photography and processing of image files using photo-editing software
• Database entry in adherence to established metadata standards
• Collaborate closely with the Curatorial Department to participate in assigned projects, meetings, and initiatives

Qualifications

• Baccalaureate or Graduate coursework in History, Art History, Museum Studies, or related discipline
• Excellent written and organizational skills
• Ability to perform repetitive tasks with close attention to detail
• Ability to work independently or in close collaboration within a team
• Desire and openness to learn new skills and methodologies
• Previous experience in museum collections environment a plus

Terms & How to Apply

Internships are hourly positions and will not exceed 40 hours/week for a period of 8 weeks in June and July. Compensation for this opportunity is $16/hr and includes off-site housing, at no cost to the intern. Transportation to and from the museum is not provided. Please submit a cover letter and resume to hr@maritimeme.org with the subject line “Sandra D. Rapp Curatorial Internship.” Review of applications will begin March 11, 2024.

Maine Maritime Museum is an equal opportunity employer and does not tolerate discrimination based on race, color, religion, national origin, gender identity, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or any other basis prohibited by applicable law.

The Skowhegan History House Museum & Research Center in Skowhegan, Maine, is seeking a part-time, seasonal Curatorial Assistant. The Curatorial Assistant supports the day-to-day operations of Skowhegan History House & Research Center and activities associated with the care, maintenance, and research of the permanent collection. Reporting directly to the Board of Directors and Curator, the Curatorial Assistant is responsible for a range of technical and administrative tasks associated with the collection including: object and archives handling, cataloguing, records management, research inquiries, and visitor tours of the museum and research center. In addition, the Curatorial Assistant assists with exhibition preparations, programs, and events and is responsible for opening and closing the museum on designated workdays.

Ideal candidates have prior experience in a museum or historical setting, attention to detail and problem-solving skills, experience in handling historical artifacts, art collections, and archival materials, effective communication and interpersonal skills, comfort interacting with a variety of people, working knowledge of Microsoft Office and PastPerfect 5, and a Bachelor’s degree in art history, public history, museum studies, or related field of study.

This seasonal and part-time position begins in late May and ends in mid-October. It is a minimum of 24 hours per week (Tuesday-Friday, 10am-4pm). Additional hours may be available occasionally.

For the detailed job description, please download it from the History House website here.

To apply, email cover letter, résumé, and two letters of recommendation in one continuous document to psaeon2@gmail.com. Please use the subject line “Curatorial Assistant.” No phone calls please.

 Museum Director – L C Bates Museum 

Good Will-Hinckley 

Hinckley, ME 

Good Will-Hinckley is seeking the right person for our Museum Director Position. This position oversees the general operations of the L. C. Bates Museum and the museum services including the museum building, collections, Hinckley Archives, outreach programs and nature trails. 

Requirements of the Museum Director: 

• Bachelor’s Degree required, College level work in museum studies or related field desirable, master’s degree preferred. 
• 2 – 5 years of knowledge and experience in general museum operation. 
• Organizational skills and ability to work with students and the public. 
• Satisfactory reference and background checks. 
• Must have a valid Maine driver’s license and be fully insured. 

Benefits of the Job: 

• Annual salary range $45,000 - $50,000 
• Generous PTO and paid holiday schedule 
• Medical, Dental, LTD and Life 
• Maine State Retirement and 401k 

Responsibilities of the Museum Director: 

• Oversee all aspects of museum operations including museum educators, volunteers, special event programming, acquisitions, historian, and volunteer coordination. 
• Provide supervision and performance evaluations for museum educators. 
• Work with the GWH Board sanctioned Museum Committee to develop long term plans and goals for the museum. 
• Oversee cultural collections and archives for the Good Will-Hinckley community. 
• Work with VP Director of Development in monthly meetings on museum marketing, fundraising, and potential grant opportunities. 
• Assist in the development and management of the trail system. 
• Keep track and maintain museum artifacts and records. 
• Create and distribute monthly LC Bates newsletters. 
• Plan, schedule, and conducts tours to school, library and outreach programs. 
• Plan, schedule and advertise the Summer Camp Programming. 
• Manage the museum store to include ordering inventory and daily cash reconciliation with the finance department. 
• Create and implement Museum Orientation for all new hires and Volunteers. 
• Assist Chief Financial Officer in all financial information for the museum and handle funds in accordance with Good Will-Hinckley with grant management, procedures, and protocols. 
• Meet monthly with Chief Financial Officer. 
• Train museum educators to provide services for school presentations, Museum tours, Summer Camp Programs, and work in the store. 
• Create and schedule monthly presentations to GSLC students. 
• Bi-weekly check-ins with Chief Operating Officer. 
• Ensures that all museum rules are followed. 

We are an equal opportunity employer. 

The Patten Free Library, located in Bath, Maine, is a private non-profit library that serves the City of Bath and the Towns of Arrowsic, Georgetown, West Bath, and Woolwich.  (Total population served is app. 15,279.)

Job Summary:

This 30-hour per week position is responsible for managing the Sagadahoc History & Genealogy Room including developing and maintaining its collections, services, and programs, providing reference services, supervising volunteers, and managing the Library’s art collection.

 Responsibilities:

• Assist patrons in the use of the collections.
• Develop, arrange, describe, and preserve archival collections in multiple formats in accordance with accepted standards and practices.
• Develop and implement procedures for the acquisition, processing, cataloging, digitization, and preservation of archival materials. 
• Catalog items and collections in Minerva and collection management software.
• Create finding aids using contemporary tools in accordance with accepted standards.
• Appraise potential collection additions and make recommendations for acquisition of new collections and de-accessioning of existing collections.
• Develop programming that provides educational enrichment and promotes collections, including the Town History Series.
• Supervise and train interns and volunteers.
• Maintain equipment and software.
• Participate in library planning, including budgeting for the department and maintaining statistical information on usage.
• Enhance professional knowledge by regularly reviewing professional literature and attending meetings and workshops.
• Serve as a liaison to and limited support for the Bath Historical Society.
• Assist and advise the Director with the composition and implementation of library policies. May serve on Board and/or library committees.
• Participate and cooperate with other department heads and the Director in achieving the overall objectives and goals of the Library.
• Participate in Library fundraising activities.

 Performance knowledge, skills, abilities and personal characteristics

• Working knowledge of archival principles, policies and procedures.
• Working knowledge of research techniques required for genealogical, architectural, and local-history queries.
• Working knowledge of technology as it relates to services.
• Strong interpersonal and communication skills for working effectively within a team and with individual staff, patrons, volunteers, and donors. 
• Attention to detail and accuracy in all aspects of work.
• Dependable, self-motivated, and self-directed.

 Qualifications

A Master’s degree in Library Science with an emphasis in archives management or experience in the same and a working knowledge of genealogy as well as a strong interest in local history. Experience cataloging archival materials.  Research, speaking, and reporting skills required, while an interest in the fine arts is desirable.

Conditions of employment

Some weekend hours may be required.

 

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.

Hourly Rate: $23.16-$25.16 depending on experience.

Benefits: Sick, vacation, and holiday time; partial health insurance benefits.

 

How to Apply: Please email cover letter and resume to Lesley Dolinger, Library Director, at lesley.dolinger@patten.lib.me.us.  Applications accepted until the position is filled.

Start Date: Beginning of March, 2024 or as soon as possible after that.

Are you looking for a rewarding career with opportunity for advancement? Do you love history and have experience planning and coordinating successful public programs? If you thrive on quality, we want you on our team!!

Apply Now, we offer superior benefits (highlighted below) including: 13 paid holidays, 12 sick days and 3+ weeks vacation to start! 

Job Class Code: 0062; Grade: 27; Salary: $30.05-$40.84
Closing: February 19, 2024

The Maine State Archives is seeking an individual to serve as the Director of Special Projects to be the coordinator of our state’s commemoration of America’s 250th anniversary. This is a limited-period position, which will end by December 31, 2026. 
Stationed within the Maine State Archives and reporting directly to the Maine State Archivist, the Director of Special Projects serves as the staff person for the Maine Semiquincentennial Commission. Under guidance from the Commission, Maine State Archivist, and Maine Secretary of State, the Director will execute the Commission’s goals to plan and coordinate statewide cultural activities for the nation's semiquicentennial in 2026.  The position will travel throughout the state, convene planning meetings, and develop marketing to establish the statewide program of events.

A typical day involves:

• Serve as administrative staff support for the Maine Semiquincentennial Commission
• Organize and coordinate committees for programs or projects 
• Develop and write requests for contractors and consultants, receive bids, and coordinate committees to review/rate bids and award contracts
• Draft policies, procedures, rules, regulations, programs, and legislation
• Seek funding for Commission programs and activities
• Coordinate program planning in communities throughout the state
• Receive, collect, prepare, and submit reports, documents, and related materials to federal, state, and other agencies to ensure reporting and documentation requirements are met.
• Develop, coordinate, organize, and present educational materials, workshops, and training seminars 
• Attend and participate in hearings, meetings, conferences

In order to be successful, you must have:

• Knowledge of Maine and American history
• Knowledge of state cultural programs, operations, and services
• Knowledge of laws, rules, and regulations applicable to and/or enforced by the agency
• Knowledge of budget processes and funding methodologies
• Knowledge of modern administrative and management theory, principles, and practices
• Knowledge of the legislative process
• Ability to organize, coordinate, and manage diverse groups of people into effective committees and task forces
• Ability to monitor and assess efficiency and effectiveness of agency activities
• Ability to analyze and interpret laws, rules, regulations, and policies
• Ability to identify and resolve problems in agency programs, operations, and services
• Ability to formulate program and administrative goals, objectives, and plans
• Ability to communicate effectively
• Ability to write clearly and effectively
• Ability to prepare and complete reports and documentation
• Ability to prepare and deliver presentations, training, and agency position

MINIMUM QUALIFICATIONS

• A six (6) year combination of education, training, and/or professional experience in related history and public program coordination and planning. Preference will be given to those with a history degree or equivalent education.

For more information or questions, please contact: Jennifer.M.Wilson@maine.gov or call (207) 624-9012.

BENEFITS: 

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 

• Retirement Plan – The State of Maine contributes XX% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Apply:  https://mainebhr.hire.trakstar.com/jobs/fk0v2yv/

Wilson Museum

Castine, ME

Internship in Museums Studies, Public History, and Anthropology

The Wilson Museum in Castine, Maine is seeking an intern for the summer of 2024. Located on the shores of Penobscot Bay, the Wilson Museum is an eclectic small museum with collections, exhibits, and programs that range from geology to local history, European prehistory to living history, cultures in North America and around the world, and more. This internship is intended for upper-level undergraduate students and graduate students and will be project-focused. The museum will work with the intern to identify a project that meets both the strategic goals of the museum and the student’s interests and academic requirements.

Examples of projects:

• ·         Creating an interactive, searchable database of our local cemetery records.
• ·         Developing a new tour for our ca. 1763-1783 historic house.
• ·         Designing new living history programming.
• ·         Developing outdoor learning experience(s) for our 5-acre campus.
• ·         Collections research on un- and under documented collections.
• ·         Exhibit development and design in collaboration with culturally-connected communities.

The intern will also be encouraged to participate in other museum work, both internal and external. Additional paid shifts as a docent will also be available if interested.

Compensation: A stipend of $2,500 will be provided, and housing on the museum campus is available. The Wilson Museum will work with your academic program to provide academic credits where applicable, and students who will be getting academic credit for their internship are preferred. Dates and total time commitment are flexible, with the primary onsite work taking place June through August.

This internship at the Wilson Museum is made possible by the Patricia L. Hutchins Internship Endowment Fund.

To apply, please send a resume and cover letter to jgray@wilsonmuseum.org. Applications will close on March 1, 2024.

CODE:  0603           PAY GRADE:  25 (04)          SALARY:  $52,832.00 - $71,240.00/year

OPENING DATE:  January 2, 2024                   

CLOSING DATE:  January 15, 2024

Do you love to organize, categorize and catalog?

OUR ROLE

We need someone to manage the Office of Behavioral Health's information resources; specifically, to archive 20+ years of physical confidential client records, create and maintain a searchable electronic database of those records, design and maintain our shared document drives, manage our web resources, support Freedom of Access Act (FOAA) requests, and lead on DHHS Retention Policy matters for the Office.

This is a new and much needed role at the Office. It will plan and consult and then be expected to dig into the work. It is a full-time position located in Augusta and allows for partial telework with management approval. It reports to the Chief Operating Officer.

YOUR SKILLS

Ideally, we’re looking for someone with subject matter expertise in information resource management or library science. Someone with technical proficiency and experience in the creation of searchable electronic databases, management of websites, and design and organization of digital and physical document systems. Someone with knowledge of digital file formats, electronic records management, and digital persistence practice and theory. Someone who might be familiar with state government retention and archiving policies and procedures. Someone who can plan, develop, execute, maintain, and update. Someone who can communicate effectively. Someone with a 4-year degree and 4 years of related experience or no degree and 8 years’ experience.

HOW TO APPLY

Are you one or more of these someones? The skills and attitudes that will make this role successful can come from all sorts of backgrounds. We encourage you to upload your resume and tell us in a cover letter what makes our role the right fit for your skills. If you want to learn more about the role, please email Adrienne Leahey at Adrienne.Leahey@maine.gov. To request a paper application, please contact Ashley Smith at Ashley.Smith@maine.gov.  

Be part of purposeful, transformative work. Through partnerships with local agencies, the Office of Behavioral Health (OBH) at Maine’s Department of Health and Human Services (DHHS) supports communities and helps individuals with mental health and substance use conditions to live lives of dignity, hope, and meaning. Enjoy a good salary, excellent benefits, and a workplace where everyone belongs.

Thank you for considering this role. We look forward to hearing from you.

 Job Title:       Museum Education/Interpretation Internship                  

                                        Reports to:   Education Director

                                        Job Terms:    Non-Exempt, 35 hours per week, May-August

                                        Updated:      December 2023

 

The Penobscot Marine Museum in Searsport Maine seeks a full-time education/interpretation intern for summer 2024. This internship will provide hands-on work experience in the daily operations of a medium-sized museum, including activities in different departments and working as a member of the front line staff. This internship will include professional development field trips to other museums (in-person or online) and participation in an intern cohort. Duties include but are not limited to the following:

 

·       Participate in the intern cohort

o   Assist with and lead programming

o   Submit articles for enews

o   Conduct evaluations with visitors

o   Contribute posts and videos to social media

o   Assist with projects in different museum departments

o   Attend weekly intern meetings and intern field trips to other museums

o   Complete an internship project related to the intern’s skills and interests and adapted to their education level

·       Engage with visitors

o   Welcome visitors and answer questions

o   Learn written guided tours and lead scheduled guided tours

o   Lead groups of children (scouts, field trips, etc.) through exhibits

o   Assist or lead children’s crafts and programs

o   Lead two week-long children’s day camps

·       Contribute to a positive, safe, and tidy work environment

o   Work as part of a team and staff buildings/give presentations solo

o   Respond to security and/or safety concerns

o   Perform minor housekeeping in exhibit buildings, including sweeping, vacuuming, and monitoring pests, as needed

·       Additional duties may include

o   Covering the gift shop, including selling admissions, gift shop sales, and answering the phone

o   Conducting research

o   Other duties as assigned

Internship Length and Dates:

·       35 hours per week May 11^th (negotiable) through August 10th

o   Plus paid training hours in May that can be remote

·       Work some evenings, most Saturdays, and July 4th

 

Qualifications:

·       Currently enrolled in or recently graduated from an undergraduate program or graduate program in museum studies, history, public history, education, theater, material culture, or related field

·       Coursework in history, education, and/or performing arts preferred

·       Interest in museums and/or maritime history

·       Experience working with children

·       Experience working with the public

·       Excellent computer skills

·       Familiarity with Microsoft Office, Gmail, Facebook, Zoom, YouTube, and Instagram

 

Compensation

·       $15.25/hour paid biweekly

·       PMM will provide private, on-site housing for a small fee

 

Penobscot Marine Museum includes 12 buildings on a 3 ½ acre campus and it is open seasonally. In 2024, the Museum will welcome school field trips starting May 13^th and will be open to the public three days a week starting Memorial Day weekend and 5 days a week in July and August. July will include 4 weeks of children’s day camps plus weekly drop-in children’s activities. Other summer events will include two evening programs, monthly participation in Searsport Art Walks, visits to the local library, plus tabling at area festivals. The education/interpretation intern will be heavily involved in planning and running all of these activities as well as regularly staffing buildings and leading tours and demonstrations.

 

Review of applicants will begin February 15th, 2024 and will continue until the position is filled. Please submit cover letter, resume, writing sample, and transcripts (official or unofficial) as .pdfs to Penobscot Marine Museum education director Jeana Ganskop at jganskop@pmm-maine.org. The hiring process will include one round of Zoom interviews. Candidates invited for an interview will be asked to provide a list of references.

 

Have a question about the experience? Not sure how to apply? Want to find out more? Join Jeana and previous interns in a Zoom info session at 7pm on Tuesday, January 23^rd.  Click here to register.

Location:         Bristol, Maine

Type:               Quarter-Time

Application Deadline: 1/7/2024

About Old Bristol Historical Society

The Old Bristol Historical Society is an institution committed to preserving and celebrating the rich history and cultural heritage of Bristol, Maine. As a non-profit organization, we are on a mission to make Bristol’s historical legacy accessible to the community and beyond. We are seeking a highly motivated and experienced Executive Director to join our team and lead our efforts in fundraising and achieving strategic priorities. This is a quarter-time position with future growth opportunities.

Key Responsibilities

Fundraising Leadership

●      Develop and execute comprehensive fundraising strategies to secure financial support for OBHS’s operations, programs, and strategic initiatives.

●      Cultivate relationships with donors, sponsors, and grant-making organizations.

●      Manage donor databases and fundraising campaigns to maximize contributions.

Facilitating The Organization’s Ability to Meet Its Strategic Priorities

●      Open the historic mill as a public site and cultural museum.

●      Become the pre-eminent repository of the region’s historical records and serve as the go-to resource for historical research and information.

●      Foster community engagement through year-round educational programs and events.

●      Complete the restoration of the OBHS’s campus grounds.

●      Expand outreach and collaboration with local and regional partners and institutions.

●      Work with the Board to build the governance, operational and financial infrastructure to support these initiatives.

Staff Management and Operational Oversight

●      Oversee the organization’s independent contractor staff.

Board and Stakeholder Relations

●      Work closely with the Board of Directors to provide regular updates on progress and financial status.        

Qualifications

●      Proven experience in nonprofit fundraising, including grant writing and donor cultivation.

●      Strong leadership and organizational skills.

●      Knowledge of historical preservation, cultural heritage, or museum management is a plus.

●      Excellent communication and interpersonal abilities.

●      Familiarity with Bristol, Maine, and its historical significance preferred.

Compensation

Competitive salary commensurate with experience for a quarter-time position.

Application

If you are passionate about preserving history, building connections within the community, and leading fundraising efforts for a dynamic historical society, we invite you to apply. To apply, please submit your resume and cover letter to www.oldbristolhistoricalsociety03@gmail.com.

The Old Bristol Historical Society is an equal opportunity employer. We encourage candidates of all backgrounds to apply.

Job Class Code: 0282
Grade: 19
Salary: $18.17 - $24.21
Opening: November 22, 2022

Closing: December 22, 2023
 

Who are we?

The Maine State Archives within the Department of the Secretary of State strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

The Maine State Archives is seeking candidates for a Judicial Archivist II position within the Archives Service Division. The position will retrieve requested judicial records from Maine State Archives storage for the State Archives, the Maine State Judicial branch of government, other state or municipal agencies, and the public.  The position will serve as the subject matter expert of Maine's historical judicial records and will serve as the point of contact for the Maine State Archives with the Judicial branch of Maine State Government.  The Archivist II reports directly to the Archivist III and the work schedule is Monday through Friday. 

REPRESENTATIVE TASKS: 

• Pulls and re-files records requested and returned by authorized court personnel, using knowledge of records control/retention scheduling system.
• Selects, arranges, and catalogs archival records and materials to maintain control of and provide public access to governmental documents.
• Researches and studies judicial records (hard copy and electronic) in order to arrange and describe materials, develop finding aids, assist researchers, reply to inquiries, and advise agencies and groups on archival records.
• Labels and shelves boxes of court records, or refiles records and boxes, using knowledge of records control/retention scheduling system.
• Enters data for transmittal requests and records returns in order to maintain accuracy on routine maintenance of agencies record access and statistical records within the database.
• Participates in workgroups with other state agencies, vendors and information technology groups to manage the organizations electronic records for the Maine State Archives and to provide recommendations on end user needs.
• Coordinates with Archive Services team, Records Management team, and Management Analyst to create and amend records retention schedules and series for archival material.
• Examines records in order to detect those needing rehabilitation.

To be successful, you will need:

• Knowledge of Maine and American history.
• Knowledge of court documents within a court record.
• Knowledge of laws and regulations pertaining to government records.
• Knowledge of methods, techniques, and material used in care and preservation of permanent records in hard and electronic copy.
• Knowledge of sources, methods, and techniques used in scholarly research.
• Ability to research public records.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to prepare, organize, and instruct workshops and seminars and speak before various-sized groups of people.
• Ability to identify records needing rehabilitation.
• Ability to read cursive handwriting.
• Ability to lift, carry, and move boxes of State Agency records weighing up to 40 pounds.
• Ability to bend, sit or stand as work requires a good deal of up and down movements.

Minimum qualifications: 

A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

For more information or questions, please contact:  Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.

BENEFITS: 

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 

Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  

Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 

Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  

Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 

Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 

Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 

Tuition Reimbursement - Further your career and your education with tuition reimbursement for job-related courses.

Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  

Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 

Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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