Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

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Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 21 Oct 2021 4:33 PM | Anonymous member (Administrator)

    Position Description

    Title: Development Officer

    Status: Full Time

    Reports to: Executive Director


    About CMCA

    Founded in 1952, the Center for Maine Contemporary Art is located in downtown Rockland’s vibrant arts district in a state-of-the-art building designed by architect Toshiko Mori. It is the state’s longest running and leading non-profit contemporary arts institution.

    The mission of CMCA is to advance contemporary art in Maine through direct engagement with artists and the public, creating exceptional exhibitions and programs that communicate the

    transformative power of the art of our time. CMCA fulfills its mission by supporting and exhibiting the work of artists with ties to Maine; by providing engaging learning opportunities that open new possibilities for artists and the public; and by serving as an essential platform for making art an accessible and vital part of our communities.


    General Job Description

    CMCA is seeking a highly motivated and skilled Development Manager to solicit, cultivate and steward philanthropic support for the museum. Specifically, the position will spearhead key donor

    communication and solicitation; secure sponsorships for annual exhibitions; educational offerings and events; manage donor database(s); strategize annual donor and membership campaigns; and research grant opportunities.


    Primary Relationships

    The position reports to and works closely with the Executive Director and serves as a staff liaison to board committees, including Development, Marketing and Events. The position works collaboratively with CMCA’s Membership and Communications staff, and also interfaces with all CMCA staff.


    Responsibilities

    Leadership

    • Provide innovative, visionary and strategic operational planning and leadership for all Museum development activities.
    • Serve as an active and collaborative member of the CMCA’s leadership team. Facilitate communication among development team members and between development and other Museum departments.
    • In collaboration with the Director, be an effective partner with the CMCA’s Board of Trustees and regarding development goals and keep them informed with regular reports on development progress, challenges in meeting goals, data analyses and projections and stories of donor giving.
    • Be a passionate, visible and informed advocate for CMCA and serve as one of its key spokespersons, actively seeking opportunities to engage with the broader community and to participate in events that position CMCA for improved fundraising or visibility.

    Fundraising and Stewardship

    • Identify, cultivate and successfully solicit major gifts from a diverse group of individuals, foundations and businesses;
    • Strategize and execute annual fundraising plans to ensure sustainable support, including developing communication and marketing campaigns;
    • Manage a targeted portfolio of top donors and prospects, and assist and support the Director with his meetings and communications with top donors and prospects.
    • Collaborate with CMCA’s Membership & Development Assistant to strategize annual membership campaigns to ensure growth;
    • Develop and implement strategies that attract, welcome and engage diverse donors, growing the art center’s public reach;
    • Develop annual fundraising initiatives that are integrated into key annual events;

    Planning and Management

    • Align development activities by creating a comprehensive, written annual development plan and calendar with clearly defined goals, objectives, timelines and responsibilities;
    • Oversee and evaluate all processes and procedures related to prospect identification, donor engagement and stewardship activities, and contributions management.
    • Work collaboratively with CMCA’s Membership & Development Assistant and Communications Manager to ensure effective marketing efforts;


    Team Member

    CMCA operates with a current staff of eight and expects all employees to assist when needed in areas not necessarily associated with their individual job description. Examples include: helping with administrative duties in the absence of the Executive Administrator; assisting with special event set up and clean up; and interfacing with visitors during the busiest time of the season.


    Qualifications

    Minimum of Bachelor’s degree with at least 3-5 years of professional development experience. Excellent oral, written and interpersonal communications. Ability to work with a broad range of regional and national supporters. Proficiency with Sales Force is preferred, however, training will be provided to those who are new to Sales Force.


    Compensation & Benefits

    Salary is commensurate with experience. CMCA provides a competitive health care plan through the state of Maine.

    CMCA is an equal opportunity employer and prohibits discrimination and harassment of any kind.


    How to Apply

    Submit a cover letter and resume to Executive Director Tim Peterson at tpeterson@cmcanow.org. Applications are accepted through November 30, 2021. The position is open until filled.

  • 19 Oct 2021 11:24 AM | Anonymous member

    The Castine Historical Society (CHS), a vibrant and financially stable regional organization seeks an enthusiastic Collections Manager to oversee its collections, registration, and reference activities. This hands-on position is part of a team of three staff members, enhanced by volunteers, interns, and Board members. The Historical Society is an outward facing organization known for its innovative exhibitions, scholarly programs, and collaborations with community non-profits. The position offers a vacation, holiday, sick leave, and generous health insurance benefits package.

    The CHS collection is predominantly archive based with material related to Castine’s history. In addition, the object collection ranges from contemporary works by Castine artists to archaeological material from the 17th century French Fort Pentegoet and habitation of the Baron de St. Castin and British Fort George from the American Revolution and War of 1812. The position oversees all museum, library, and archival collections and monitors collection-related issues in two restored historic properties: the 1859 Abbott School housing changing exhibits and the 1850 Grindle House. The Grindle House contains staff offices, a researcher area, and a state-of-the art two-story collections storage vault.

    Responsibilities include ensuring appropriate care, security, and environmental conditions; creating and maintaining database records; and storing and exhibiting items safely and professionally. The position also assists researchers and recruits and supervises graduate students for a paid summer internship.

    Qualifications: A Bachelor’s degree in history, museum studies, American studies, or a related field is required. A graduate degree in these fields is preferred. Must have demonstrated historical research and writing skills; proficiency with technology, especially databases, scanners, and image processing; familiarity with Dublin Core metadata standards, PastPerfect, Microsoft Office and Adobe suites; and Maine and New England history. Send résumé and cover letter to director@castinehistoricalsociety.org by Nov. 19th. To see a full job description and learn more about CHS visit castinehistoricalsociety.org.


  • 07 Oct 2021 1:47 PM | Anonymous member

    Reporting to the Lunder Chief Curator and working with the curatorial team and others that comprise the Colby Museum and its Lunder Institute for American Art, the Katz curator envisions and implements the presentation, interpretation, publication, and collection care duties for the Alex Katz Collection and the Katz Foundation Collection at the Colby Museum. From this vantage point, they contribute to an active research, exhibition, and publications program at the museum. They also work dynamically, consistently, and responsively with the artist, his representatives, and other stakeholders to further the study and knowledge of Katz’s work and the diverse circle of historical and contemporary artists represented in the Katz Foundation holdings.

    The Katz curator contributes to the Museum’s exhibitions program, including temporary exhibitions and related programming, as well as permanent-collection installations in the Paul J. Schupf Wing for the Works of Alex Katz, and selectively and collaboratively in other areas of the museum’s permanent collection galleries where Alex Katz Collection and Katz Foundation Collection artworks appear. The Katz curator assists curricular and co-curricular use of the Katz and Katz Foundation collections. They conduct research dedicated to identifying new narratives in the field of American and contemporary art, advancing equity and diversity within the museum and the field, while facilitating relevant work by researchers and fellows at the Lunder Institute.

    The Katz curator contributes to donor cultivation, stewardship and fundraising, sustaining strong relationships with the Museum’s Board of Governors and campus and local communities. They also supervise and mentor curatorial interns and advise them on career pathways in the arts.

    Prioritizing partnership, the curator is a knowledgeable, imaginative, and skilled collaborator and project leader who cultivates a strong network of artists, museum peers, collectors, donor prospects, and other stakeholders aligned with the museum’s mission and the goals of the Katz collections at Colby.

    For more information and to apply, please visit:  https://colby.wd5.myworkdayjobs.com/ColbyCareers/job/Colby-College/Katz-Curator_R0000571

  • 07 Oct 2021 1:38 PM | Anonymous member

    The College is seeking a highly motivated museum development officer at an exciting and defining moment in Colby’s history. This is a pivotal moment that requires a profound understanding of the arts and education as public goods. This key position offers a unique opportunity to be part of a leading—and growing--academic museum, and to significantly contribute to an ambitious and transformational campaign, at a time of tremendous opportunity and growth in the arts at Colby, including its museum.

    Reporting to the director of museum development, the museum development officer will be responsible for engaging and broadening the Colby Museum of Art’s philanthropic pipeline through solicitation of annual and leadership gifts at the $5,000 through $50,000 level, executing yearly engagement events, and providing critical research, communications, stewardship, solicitation and reporting assistance. The museum development officer will serve as a staff member both within the Colby College Museum of Art and the Division of College Advancement. A highly visible representative of both the College and the Museum, the museum development officer has a deep appreciation for the liberal arts college experience, academic art museums, and a strong personal commitment to Colby’s core values. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

    For more information and to apply visit:  https://colby.wd5.myworkdayjobs.com/ColbyCareers/job/Colby-College/Museum-Development-Officer_R0000557


  • 03 Sep 2021 8:47 AM | Anonymous member

    Job Description

    Department: Digital Initiatives - Staff
    Pay Rate Type: Salary
    Job Summary: Colby College Libraries; Full-Time, Exempt, Salaried, Administrative Staff Appointment

    The digitization coordinator is responsible for all daily digitization lab operations, workflows, and activities, including the migration of a wide range of the Colby College Libraries’ paper-based and physical media collections to digital formats. The digitization coordinator oversees production for concurrent projects, providing quality assurance for all operations and ensuring compliance with standards and best practices. The coordinator plays a crucial role in developing procedures, designing new workflows, and identifying and testing tools and software to increase capabilities to address current and new needs. This role will also be responsible for annotating and uploading content to the Colby College Libraries' digital repositories for the purpose of user access and preservation. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

    • Manage, hire, train, and supervise employees, including scheduling and tracking hours worked
    • Must be able to manage a broad variety of tasks in response to varying time pressures with shifting priorities and changing constraints
    • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

    Digitization Management

    • Use project management tools to assign and track digitization projects through the digitization workflow
    • Upload and publish digital content to the Colby College Libraries’ repositories for user access and/or long-term preservation
    • Contribute to the creation of guidelines and best practices for the Colby College Libraries’ digitization projects
    • Oversee quality control of all stages of image capture, materials handling, and processing of electronic output formats
    • Advise, recommend, and implement improvements to operations and/or additions of equipment; initiate equipment purchases
    • Responsible for preventative maintenance of the digitization lab equipment as established by the manufacturer, and for keeping the digitization lab software up-to-date; coordinate maintenance, support, and updates to the College-provided workstations with the Office of Information Technology Services (ITS)
    • Keep current on emerging technologies and techniques related to the digitization of printed and multimedia materials, and share this knowledge as appropriate
    • Provide analysis of production statistics and provide substantive reports for department and library administration, to be utilized for policy decisions
    • Create and enhance metadata for the Colby College Libraries’ digital collections

    Service and Scholarship

    • Participate in committees and working groups within the Libraries, the College, and with institutional peers
    • Engage in relevant professional development to stay up to date on relevant technologies
    • Contribute to developments in the field and represent the Colby College Libraries at relevant professional meetings and conferences

    QUALIFICATIONS:

    • Bachelor’s degree or the equivalent in education and experience
    • Minimum of two years of relevant experience; experience in a library, archive, museum or higher education environment preferred
    • Exceptional written and verbal communication skills
    • Ability to establish priorities to enable work both independently and as a member of a collaborative team and diverse community
    • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
    • Expertise in the use of digital imaging and editing programs such as Adobe Acrobat, Photoshop, and Illustrator
    • Basic knowledge of HTML and XML
    • Proven skills in planning, project management, implementing, and assessing programs and services
    • Must be flexible, creative, enthusiastic, and committed to ongoing professional development
    • Previous supervisory experience, including organizing, prioritizing, and scheduling work assignments
    • Knowledge of quality control as applied to digitization projects
    • Demonstrated knowledge of digitization standards and techniques and of digital content and metadata standards, such as EAD, MOD, METS, IMS, and Dublin Core preferred
    • Documented engagement in the library profession preferred
    • Demonstrated experience, knowledge, and/or scholarship in inclusion, diversity, social justice, and anti-racism work preferred
    • Proficiency in one or more non-English languages preferred

    KEY RELATIONSHIPS:

    Reporting to the assistant director for digital initiatives, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries. This position may also work closely with alumni, downtown partners, and professional peers throughout Maine and beyond.

    WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

    General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and occasional lifting up to 30-50 pounds may be required.

    TO APPLY:

    Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

    Digitization Coordinator - Search Committee
    Office of Human Resources
    Colby College
    5500 Mayflower Hill
    Waterville, ME 04901-8855


  • 02 Sep 2021 6:24 PM | Anonymous member (Administrator)

    Project Description

    Maine Maritime Museum (MMM), located in Bath, Maine seeks two Collection Specialists to fill roles associated with an Institute of Museum and Library Services Museums for America grant. MMM plans to conduct a comprehensive inventory, cataloging, and digitization project in its principal collection storage space, which holds more than 9,000 objects. The project will provide the museum with substantially improved intellectual and physical control of a large portion of its object collection, resulting in increased access and improved collection care. A quality online catalog will increase public access to the collections, provide an opportunity to reach wider audiences, and expand collaborative opportunities with educators and cultural heritage organizations. Staff will be able to create programming more efficiently, and researchers will have access to a more robust and accommodating online database. The museum currently cares for more than 20,000 objects, over 2,000 linear feet of archival material, and thousands of reference materials.

    Position Description

    The Collection Specialist is a full-time, two-year grant-funded project position at Maine Maritime Museum to run from October 2021 - December 2023. This position will be responsible for inventorying, cataloging, and imaging historic materials in the museum's principal storage area. The roughly 9,000 items include models, clothing and textiles, furniture, fishing materials, and other 3D and 2D cultural heritage objects. Catalog information, including basic condition reporting for each item, will be added to item records in the museum's Collection Management System. Digital assets, including images, will also be added to each item record. Working under the supervision of the Manager of Collections and Library Services and the Assistant Curator, the Collection Specialist will follow cataloging and digital imaging standards adopted by the museum, participate in regular project meetings, and adhere to best practices for object handling.

    Qualifications

    A Bachelor’s degree in history, art history, American studies, or a related field is required. Graduate coursework in history, art history, library science, museum studies, or other related fields are preferred. Previous cataloging, object handing, and digitization experience is required. Familiarity with FADGI, Dublin Core metadata standards, PastPerfect, and American maritime material culture are preferred. This position requires the ability to perform well in a team environment, sit and stand for extended periods of time, and occasionally lift items weighing up to 50 pounds.

    Salary is $18.00 per hour.

    Application Requirements

    Applications will be accepted until both positions are filled. Please send cover letter and resume by email to hr@maritimeme.org, or mail to Debbie Seybold, Maine Maritime Museum, 243 Washington St, Bath, ME 04530.

    Date posted: August 2021

    This position is subject to sex offender and criminal background checks.

    MMM is an Equal Opportunity Employer.

    MMM follows CDC guidelines.


  • 16 Aug 2021 9:23 PM | Anonymous member (Administrator)

    HistoryIT is seeking to hire full-time Project Specialists. Specialists will review digitized historical materials (primarily documents and photographs, as well as artifacts) and create appropriate metadata. They will offer an interpretation of the contents, identify subject tags, and create contextual links among materials in the collection. Specialists will be expected to work quickly and efficiently, meeting demanding production schedules while ensuring high-quality standards.

    Being part of the HistoryIT team demands hard work, but offers real rewards for successful efforts. We are looking for people who want to grow and thrive with the company. Regular employee reviews will provide the opportunity for upward mobility, redefined responsibilities, and salary enhancements. For the right individual, eager and able to work in the intersecting worlds of history and technology, this position offers the opportunity for growth into a leadership position in a dynamic, expanding company.

    The ideal candidate will possess the following:

    • Bachelor’s Degree in History or related field
    • extensive knowledge of U.S. history, historiography, and historical practices
    • technological literacy; comfort learning and using new technologies
    • experience using basic database or spreadsheet software; data-entry experience
    • experience managing digital files including, but not limited to, file processing, naming conventions and organization
    • strong typing skills
    • knowledge of archival practices
    • extensive experience in online research methods and resources
    • excellent written and verbal communications skills
    • strong attention to detail
    • excellent reliability and punctuality
    • experience meeting deadlines and production goals
    • comfort working independently and in a team environment
    • strong visual ability to read document content (including typed and handwritten materials) and computer displays for long periods of time
    • familiarity of common metadata standards – Dublin Core, MODS, METS, etc.

    Project Specialist positions will be based in our home office located in Portland, Maine.

    Interested applicants should apply on Indeed and provide a resume and cover letter. Review of applications will begin immediately.

    HistoryIT provides equal opportunity to all employees on the basis of individual qualification without regard to race, sex, religion, color, age, national origin, physical and mental disability, genetic information and history, sexual orientation, or other category protected by state or federal law. HistoryIT does not discriminate in the recruitment, hiring, compensation, promotion, transfer, benefits or any other condition of employment.

  • 05 Aug 2021 2:23 PM | Anonymous member

    The Lunder Institute for American Art (Lunder Institute) was founded in 2017 as part of the Colby College Museum of Art to create a unique forum for scholarship, artistic practice, dialogue, and mentorship among visiting scholars and artists, faculty and students, and local and global communities. In doing so, it seeks to advance Colby College’s educational purpose, which prioritizes learning and growth within a civically engaged, interdisciplinary, and global context. Informed by place, community, and collaboration, the Lunder Institute’s primary mission is to expand who shapes American art and alters its contours while demonstrating the value of art as a public good.

    Joining the Lunder Institute at a critical time in its evolution, the new Director will have the opportunity to shape its vision and strategy, including its program, practices, and structure. This individual will build on the strong foundations established in its first four years while proactively envisioning its future. The Director will oversee the staff, resources, and programs of this unique local, national, and international museum-based initiative at the intersection of research and artistic production.

    For more information and to apply, please visit: 

    https://artsconsulting.com/employment/lunder-institute-for-american-art-seeks-director/

  • 29 Jul 2021 5:27 PM | Anonymous member (Administrator)

    The Head of the Archives and Special Collections provides leadership, vision, and planning in the collection, organization, and preservation of materials in multiple formats. The position supports the instructional, research, and public service functions of the university through collection building and access to Maine and regional materials and the University of Maine Archives. The position is responsible for the coordination, management, and direction of the department librarians and other staff.  The position takes a leadership role in the library’s work with the Memorandum of Understanding Between the Penobscot Nation and the University of Maine. This position interacts with and may lead University of Maine System library colleagues and others on matters of mutual interest and concern. Typical hiring range for this position is $61,535 to $82,048, commensurate with experience and qualifications.

    • Plans, directs, and manages the Special Collections Department at the Fogler Library.
    • Plans, directs, and manages the collection development of the University of Maine Archives and Special Collections.
    • Plans, directs, and manages the access to the University of Maine collections.
    • Responsible for managing the department’s reference and research service functions and may provide instruction to classes.
    • Plans and implements outreach and donor relations.
    • Supervises professional and hourly staff.

     

    Complete Job Description

    About the University:

    The University of Maine is a community of more than 11,700 undergraduate and graduate students, and 2,500 employees located on the Orono campus and throughout the state. UMaine is the state land and sea grant university and maintains a leadership role as the System’s flagship university.  As a result, it is dedicated to providing excellent teaching, research, and service at the university, state, and national levels.

    Further information about UMaine can be found at https://umaine.edu/

    Submit applications: https://umaine.hiretouch.com/job-details?jobID=70041&job=head-of-archives-and-special-collections

  • 01 Jul 2021 12:47 PM | Anonymous member

    Are you a highly motivated, collaborative, inclusive, and enthusiastic
    librarian who enjoys working with manuscript collections, objects, and rare
    books?

    Do you love processing manuscript collections and teaching students how to
    engage with primary resources?

    We want you to join our Special Collections team, based at the Portland
    campus of USM! The Librarian values an innovative student-centered approach to providing public services and research consultations with a special focus on Special Collections’ role in instruction and outreach to the
    university and community. The position provides technical services for
    Special Collections, which consists of rare book collections and manuscript
    collections documenting the University as well as the African American,
    Jewish, and LGBTQ+ communities in Maine.  Duties include processing
    manuscript collections, the University Archives, and overseeing print
    cataloging/processing. The Librarian works as part of a close-knit team to
    promote and publicize Special Collections offerings, overall goals, and
    projects. The Librarian will be responsible for LibGuides associated with
    their liaison area and resource guides to department materials as needed.
    The incumbent is expected to be professionally curious and engaged on
    campus, within the library community, and the consortiums in which USM
    Libraries participate.

    For more information and to apply, please visit our employment site: https://usm.hiretouch.com/job-details?jobID=68956&job=special-collections-librarian

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