Jobs and Internships

The Association of Maine Archives and Museums provides this forum for members and non-members of MAM to post employment, internship, and contract opportunities for collecting institutions and allied businesses and organizations open to Maine residents. This feature was added in March 2019.

Get it in print: Share your announcement in the quarterly MAM newsletter as well! See the newsletter guideline and deadlines.

Other news: To share other other news from the field, use the news blog. To post an event, see the event listings.


Fine Print

MAM reserves the right to edit or reject postings as it deems appropriate.

This service is free to members; non-members are charged $20. Members must log in first (see below).

We ask that all job, internship, and contract opportunities include a stated compensation range, expressed as a salary, hourly wage, stipend, or contract fee. Meant to encourage greater diversity and reduced burnout in collecting institutions, this requirement is made in coordination with museum associations around the country based on information from the National Emerging Museum Professionals Network

MEMBERS: Log in, then click "Add Post." If you have trouble logging in, email info@mainemuseums.org.

NON-MEMBERS: To submit your bulletin board post, please email info@mainemuseums.org.

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  • 27 Jan 2023 7:58 PM | Anonymous member

    Archivist II

    Augusta, Maine, United States | Professional & Technical | Full-time | Partially remoteply

    Job Class Code: 0282
    Grade: 19
    Salary: $18.17 - $24.21
    Opening: January 27, 2023

    Closing: February 24, 2023
     

    The Department of the Secretary of State, Maine State Archives is seeking candidates for an Archivist II position within the Archives Service Division. This important position will ensure access and serve as a reference archivist for Maine State Government’s records, dating from 1636 to the present day. The Maine State Archives is at the beginning of a new phase, as Maine State Government moves from a paper to digital format in records keeping. The Maine State Archives seeks a creative and visionary individual to serve as the Archivist II to ensure access to both paper and digital records for all Maine residents and state agencies. The Archivist II also works closely with the Archivist III to ensure the smooth operations of daily activities of the Archives Services division.

    This is professional services work involving archival research and reference services in a specialized area.  This class is differentiated from the Archivist I level in that in the absence of the Archivist III, there are clear responsibilities for coordinating and supervising work of subordinate staff, contract workers, and interns involved in assisting researchers.  Work is performed under limited supervision. The Archivist II reports directly to the Archivist III. The work schedule is Monday through Friday.

    The Maine State Archives strives to make the historical records of Maine State Government widely accessible to the public. The mission of the Maine State Archives is to make the operations of state and local government more efficient, more effective, and more economical through records management by preserving and providing access to the public the permanent historical records of Maine in our custody. 

    REPRESENTATIVE TASKS: 

    • The Archivist II monitors Search Room activities, coordinating and overseeing the work of paraprofessional employees in order ensure assistance is provided to users. This includes a primary responsibility to answer reference questions.
    • Primary person to schedule and ensure staff support is assigned for visiting in-person researchers.
    • Researches and references a specialized field or a major segment of records/record groups to develop finding aids for complex subject matter and obscure administrative history.
    • Processes archival collections and catalogs materials in the RM (Access) database and ArchivesSpace and creates finding aids.
    • Speaks before groups, provides tours, and responds to written inquiries from State agencies as needed.

    To be successful, you will need:

    • Knowledge of federal and state laws and regulations pertaining to government records.
    • Knowledge of law, rules, and regulations pertaining to confidentiality.
    • Knowledge of software systems related to digital imaging, management, access, and preservation.
    • Knowledge of methods, techniques, and materials used in the care and preservation of permanent records in hard copy and electronic copy.
    • Knowledge of sources, methods, and techniques of scholarly research.
    • Knowledge of Maine and American History.
    • Ability to learn and adapt new technologies.
    • Ability to articulate highly technical concepts and requirements to a variety of audiences.
    • Ability to speak in public.
    • Ability to lift and carry approximately 40 pounds.
    • Ability to climb ladders.

    Minimum qualifications: 

    • A six (6) year combination of education, training, and/or professional experience in related archival services, information systems, electronic data storage management, and advanced research methods and techniques.

    For more information or questions, please contact:  Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.

    Benefits:

    No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

    • Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
    • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,345.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
    • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements
    • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
    • Retirement Plan – The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
    • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
    • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
    • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office
    • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
    • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
    • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
    • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness

    Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.


    Apply


  • 27 Jan 2023 11:53 AM | Anonymous member

    The Brick Store Museum is offering two internship opportunities this summer of 2023:

    Internship Timeframe: Generally 8 weeks at 10 hours per week (100 hours total). The intern is expected to work with staff on a variety of projects within the timeframe agreed at the start.

    Projects may include the following (finalized after acceptance and discussion with the intern to determine mutually beneficial project):

    Collections Internship:

    · Cataloging locations and updating condition reports for the Museum’s art collection, recently re-installed and re-organized on a new storage system, using PastPerfect5 software.

    · Researching and writing Collection Spotlight articles highlighting objects in the Museum’s collection.

    Education Internship:

    · Assist completion of the Museum’s virtual Shipbuilding Odyssey maritime history smartphone tour, using ARCGIS StoryMaps and primary documents in the Museum’s archives.

    · Work with Museum Education Team to develop and carry-out in-gallery activities corresponding to exhibitions.

    Qualifications: Intern should be in the process of completing or recently completed his/her undergraduate or graduate degree in; history, education, museum studies, anthropology, archaeology or a related subject. Demonstrated success working in an online, virtual setting required. Intern should be a self-starter, detail oriented, able to work independently, and work remotely via computer with reliable access to the internet. Strong inter-personal skills and organizational skills a plus.

    Stipends ($1000) are supported by the Spofford Museum Advancement Fund. Interns who complete their work can expect a stipend at the end of their service.

    To Apply:

    Please email your resume and cover letter explaining how your skills and experience to date would support one or more of the projects described above and which internship interests you to Joyce Schnaars, Museum Educator, at jschnaars@brickstoremuseum.org. Note: Interviews begin in March


  • 20 Jan 2023 1:46 PM | Anonymous member

    Now recruiting for a dynamic Executive Director to continue to support the mission and goals of this established community-based organization. Responsibilities include Mission-driven directing of operations on two campuses; collaborating with the Board of Trustees for sustainable strategic planning; supervising a small team of employees and volunteers; fiscal management; grant experience. Responsibilities also include curating, interpreting, and leading exhibits, programs that are central to the Moosehead Lake Region's vibrant community history and heritage; the ability to engage a diverse public, officials, and agencies.

    A successful candidate must possess exceptional written and verbal communication with a strong desire to be a dynamic leader.

    Benefits of this full-time, salaried position, in the $41K range, include paid time off, training, and flexible scheduling.

    Submit cover letter, resume, and the names of three professional references with contact information to:
    Moosehead Historical Society, Inc.
    P.O. Box 1116
    Greenville, Maine 04441
    email:  mooseheadhistory@myfairpoint.net

    ~ no phone calls, please ~ 

    Mission: To devote our resources to the discovery, identification, collection, preservation, interpretation, and sharing of materials

    which document the history of the Moosehead Lake Region and its people; to further interest in the history of the Moosehead Lake Region and its watershed, especially the settlements and towns and citizens, past and present. The Society's mission is also to protect and preserve the Eveleth-Crafts-Sheridan Historical House and any other real estate the corporation may hold.


  • 17 Jan 2023 11:01 AM | Anonymous member

    The Rufus Porter Museum of Art and Ingenuity is accepting applications for the Dorothy W. Sanborn Summer Internship Program. Dotti Sanborn was an accomplished writer and teacher in Bridgton, and was a mentor to her students into their adulthood. Her life was a continual mingling of her many arts talents (quilting, painting, drawing) and her background in natural history (she wrote weekly columns in several papers). Dotti also had a keen interest in local and regional history. \

    Founded in 2005, the Rufus Porter Museum features the history of a remarkable 19th century New Englander, Rufus Porter (1792-1884).  Porter is well-known in the folk art community for his landscape murals and miniature portraits, however, Porter was more than just a painter.  He was the founding publisher and editor of the magazine Scientific American as well as inventor, writer, teacher and more.   

    Open seasonally from mid-June to mid-October, the Museum’s campus consists of two historic buildings – the Webb House, listed on the National Register of Historic Places, and the Nathan Church House, which contains murals in situ in the style of the Rufus Porter School. The museum offers changing exhibits, lectures, classes, and special events that embrace Porter’s use of both art and science, oftentimes interchangeably. 

    Internship Guidelines 

    The focus of each internship will take into consideration the intern’s interests and educational requirements in conjunction with the needs of the Museum. The intern will create a project of his or her design, with Museum approval, that is aimed at an educational goal. The intern will work under the supervision of the Executive Director. In addition to work on a special project, the intern will give tours of the Museum, man the Museum Store, assist with public events and programs, and participate in the general operations of the Museum. This position offers a hands-on opportunity for an intern to experience working on all aspects of a small museum. At the completion of the internship, an exit interview will be conducted to discuss initial goals, the results of his or her project and overall experience, and recommendations for future projects and/or goals for the Museum. The intern will present his or her finished project both orally and in written form. 

    Qualifications   

    Graduate student or college junior or senior majoring or minoring in an appropriate field or have a demonstrable record of interest in a field connected to the mission of the Rufus Porter Museum of Art and Ingenuity. 

    HOW TO APPLY 

    Email resume/CV, cover letter and three references (at least one academic) to: info@rufusportermuseum.org 

    DATES: June 1st to mid-August (dates are flexible) 

    AVAILABILITY: Maximum of 30 hours per week, Wednesday through Saturday 

    PAY STATUS: $13.80/hour 

    HOUSING: The Museum does not typically provide housing but may be able to assist 

  • 13 Jan 2023 9:42 AM | Anonymous member

    Maine Historical Society

    Job Description

    Reference Assistant

    POSITION TITLE:               Reference Assistant

    STATUS:                               Non-exempt                                     

    SCHEDULE:                         Part-time, up to 28 hours per week

    REPORTS TO:                     MHS Research & Administrative Librarian  

    DATE:                                    01/10/2023

    1. POSITION SUMMARY

    The MHS Reference Assistant supports research and collections in the MHS Brown Library by answering ready-reference questions, undertaking research and reproduction services, providing patron orientation and access to collections, and monitoring reading room activities. Work includes conducting reference interviews, retrieving and reshelving collections, implementing library policy and procedure, and supporting library operations. The position provides reference desk coverage, works directly with patrons, provides collection use instruction, and helps maintain an orderly reading room. Other duties include stack maintenance, reviewing incoming materials, as well undertaking research for the institution. The position is part of the Brown Research Library’s front-line staff and the MHS Collections & Research department.  

    2. DIRECT REPORTS

    This position does not supervise staff; occasionally supervises interns and volunteers.

    3. FUNCTIONS AND RESPONSIBILITIES

    • ·         Provides reference services for in-house, electronic and telephone inquiries including answering ready-reference questions, conducting reference interviews, patron communication, compiling statistics, and authoring written replies.
    • ·         Provides patron orientation including researcher registration, outlining reading room policy and procedure, and collection handling.
    • ·         Implements reading room security and provides oversight of active researchers.  
    • ·         Supports the MHS Research & Administrative Librarian with fee-based research services and reproduction requests.
    • ·         Retrieves and re-shelves materials in open and secure stacks.
    • ·         Helps maintain a clean, secure, and clutter-free reading room.
    • ·         Provides bibliographic instruction for MHS databases, including internal (Minerva/OPAC; Maine Memory Network; Collections Database; membership resources) and subscription databases (Ancestry.com; Heritage Quest; Sanborn Maps; JSTOR).
    • ·         Recommends necessary updates to catalogues, finding aids or housing labels.
    • ·         Supports in-depth and internal research requests as needed.
    • ·         Performs stack maintenance, including shifting and filing collections, re-housing, and light preservation work.
    • ·         Reviews incoming library materials (books, pamphlets, journals, etc.) for inclusion in library holdings.
    • ·         Other duties as assigned.

    4. REQUIRED QUALIFICATIONS

    • ·         An advanced degree (or currently enrolled) in Library Science or related humanities-based program.
    • ·         Familiarity with special collections/archival reference services and settings.  
    • ·         Demonstrated experience with researching within special collections and archives, including using finding aids and collection handling.
    • ·         Demonstrated proficiency in searching an online library catalogue.

    ·         Strong communication skills:  listening, written, and verbal.

    ·         An open and positive attitude and enjoy working with the public.

    ·         Strong computer skills and ability to learn new programs when needed.

    ·         Ability to solve problems in a changing environment, high degree of flexibility and adaptability. 

    ·         Ability to adhere to and implement institutional protocol and methodologies.

    ·         Strong initiative combined with a willingness to take direction. 

    ·         Reliability and dependability; ability to work independently or as part of a group.

    ·         Ability to multi-task and facilitate several projects simultaneously.

    ·         Ability to lift 25 lbs. and reach above one’s head.

    5. PREFERRED QUALIFICATIONS

    ·         MLS or equivalent in Library Science from an ALA Accredited Institution.

    ·         Special Collections reference experience.

    ·         Working knowledge of Maine history.

    ·         Familiarity with genealogical research and family history.

    ·         Working knowledge of Past Perfect Museum Software.

    ·         Familiarity with PC platforms, WINDOWS, and Office 365.

    ·         Experience with archival processing and creating finding aids.

    6.WORKING CONDITIONS & PHYSICAL DEMANDS:

    Work is performed on-site in an office and library environment using basic office equipment such as a computer, printer, telephone, and copier.  Work requires sitting, walking, pushing carts, and lifting. All work is performed on-site.

    7. SCHEDULE & COMPENSATION:

    An ideal schedule is Wednesday-Saturday, 9-5PM. Some degree of flexibility within MHS business hours, but Wednesdays and Saturdays are required. A set schedule (week to week) is required.

    $22.00/ hr. with paid time off (PTO). In-town parking is provided.

    CONTACT and HOW TO APPLY:

    Interested parties should email a cover letter, resume, and contact information for two professional references to Cindy Murphy, Office Manager, at cmurphy@mainehistory.org. or

    Maine Historical Society, 489 Congress St., Suite 2, Portland, ME 04101-3498  c/o Cindy Murphy.

    Application deadline: February 12, 2023.


  • 12 Jan 2023 3:20 PM | Anonymous member (Administrator)

    The Penobscot Marine Museum in Searsport Maine seeks a full-time access & engagement intern for summer 2023. This internship will focus on connecting the public with Penobscot Marine Museum collections and themes in relevant and interesting ways. The intern will improve and create accessible entry points for people of varying ages, backgrounds, and abilities. This internship will include professional development field trips to other museums (in-person or online) and participation in an intern cohort. Duties include but are not limited to the following:

     Participate in the intern cohort

    o Assist with and lead programming (in-person and/or online)

    o Submit articles for enews

    o Conduct evaluations with visitors

    o Coordinate and contribute posts and videos to social media

    o Attend weekly intern meetings and intern field trips to other museums

    o Choose an audience to focus on (families with young children, children with autism, etc.) and complete a project making PMM more accessible and interesting for that audience

     Engage with visitors

    o Welcome visitors and answer questions

    o Learn written guided tours and lead scheduled guided tours

    o Lead groups of children (scouts, field trips, etc.) through exhibits

    o Assist or lead children’s crafts or programs

     Contribute to a positive, safe, and tidy work environment

    o Work as part of a team and staffing buildings/giving presentations solo.

    o Respond to security and/or safety concerns

    o Perform minor housekeeping in exhibit buildings, including sweeping, vacuuming, and monitoring pests, as needed

     Additional duties may include

    o Covering for interpreters during breaks and busy times

    o Covering the gift shop, including selling admissions, gift shop sales, and answering the phone

    o Conducting research

    o Developing talks or tours on specific exhibits or artifacts

    o Other duties as assigned

    Internship Length and Dates:

     320 Hours, usually scheduled 35-40 hours/week

     Mid-June through Mid-August

    o Plus paid training hours in May that can be remote

     Work some evenings, most weekends, and July 4th

     Depending on other staffing and candidate qualifications, there may be an option to cross-train as an interpreter and extend the internship through mid-October.

    Qualifications:

     Currently enrolled in or recently graduated from an undergraduate program or graduate program in museum studies, history, public history, education, theater, material culture, or related field

     Coursework in history, education and/or performing arts preferred

     Interest in museums and/or maritime history

     Experience working with children

     Experience working with the public

     Excellent computer skills

     Familiarity with Microsoft Office, Gmail, Facebook, Zoom, YouTube, and Instagram

     Familiarity with PastPerfect a plus, training available

    Compensation

     $15.00/hour paid biweekly

    On-site housing is not available for this internship and finding affordable temporary housing in the area is challenging. It is preferred that this is at least partly an in-person internship, but remote candidates may be considered and the internship could be adapted accordingly.

    Review of applicants will begin February 15th, 2023 and will continue until the position is filled. Please submit cover letter, resume, writing sample, and transcripts (official or unofficial) as .pdfs to Penobscot Marine Museum education director Jeana Ganskop at jganskop@pmm-maine.org. The hiring process will include one round of Zoom interviews. Candidates invited for an interview will be asked to provide one letter of recommendation.


  • 12 Jan 2023 3:16 PM | Anonymous member (Administrator)

    The Penobscot Marine Museum in Searsport Maine seeks a full-time education/interpretation intern for summer 2023. This internship will provide hands-on work experience in the daily operations of a medium-sized museum, including activities in different departments and working as a member of the front line staff. This internship will include professional development field trips to other museums (in- person or online) and participation in an intern cohort. Duties include but are not limited to the following:

     Participate in the intern cohort

    o Assist with and lead programming (in-person and/or online)

    o Submit articles for enews

    o Conduct evaluations with visitors

    o Contribute posts and videos to social media

    o Assist with projects in different museum departments

    o Attend weekly intern meetings and intern field trips to other museums

    o Complete an internship project related to the intern’s skills and interests and adapted to their education level

     Engage with visitors

    o Welcome visitors and answer questions

    o Learn written guided tours and lead scheduled guided tours

    o Lead groups of children (scouts, field trips, etc.) through exhibits

    o Assist or lead children’s crafts or programs

     Contribute to a positive, safe, and tidy work environment

    o Work as part of a team and staffing buildings/giving presentations solo.

    o Respond to security and/or safety concerns

    o Perform minor housekeeping in exhibit buildings, including sweeping, vacuuming, and monitoring pests, as needed

     Additional duties may include

    o Covering for interpreters during breaks and busy times

    o Covering the gift shop, including selling admissions, gift shop sales, and answering the phone

    o Conducting research

    o Developing talks or tours on specific exhibits or artifacts

    o Other duties as assigned

    Internship Length and Dates:

     320 Hours, usually scheduled 35-40 hours/week

     Mid-June through Mid-August

    o Plus paid training hours in May that can be remote

     Work some evenings, most weekends, and July 4th

     Depending on other staffing and candidate qualifications, they may be able to cross-train as an interpreter and extend the internship through mid-October.

    Qualifications:

     Currently enrolled in or recently graduated from an undergraduate program or graduate program in museum studies, history, public history, education, theater, material culture, or related field

     Coursework in history, education, and/or performing arts preferred

     Interest in museums and/or maritime history

     Experience working with children

     Experience working with the public

     Excellent computer skills

     Familiarity with Microsoft Office, Gmail, Facebook, Zoom, YouTube, and Instagram

     Familiarity with PastPerfect a plus, training available

    Compensation

     $15.00/hour paid biweekly

     PMM will provide private, on-site housing for a small fee

    Review of applicants will begin February 15th, 2023 and will continue until the position is filled. Please submit cover letter, resume, writing sample, and transcripts (official or unofficial) as .pdfs to Penobscot Marine Museum education director Jeana Ganskop at jganskop@pmm-maine.org. The hiring process will include one round of Zoom interviews. Candidates invited for an interview will be asked to provide one letter of recommendation.



  • 02 Dec 2022 3:25 PM | Anonymous member

    Maine Archives and Museums seeks an interim executive director for the first six months of 2023 until we can hire a new executive director. The part-time position is for 40 hours a month at a monthly rate of $1400.  

    Submit cover letter, resume, and three references to MAM Board President Cipperly Good at cgood@pmm-maine.org. Deadline for application is December 15, 2022, although those received by December 31st may be considered.  Applicants living or working in Maine with familiarity with Wild Apricot preferred.

    In consideration for the above payments, the new Interim Executive Director will provide and perform the following:

    Maintaining MAM online presence and resources including primary website through Wild Apricot, membership database, and social media network support;

    • Assisting the Board Treasurer in financial management, including bookkeeping, accounts receivable/payable, and making deposits;

    • Answering and forwarding telephone, electronic, and written requests for information about and on behalf of services provided by MAM as appropriate;

    • Meeting management including agenda distribution and taking of meeting minutes in collaboration with the Board of Directors, Board Secretary, and committee chairs;

    • Filing appropriate organizational reports with state and federal agencies (e.g., Annual Report/Charitable Solicitations License/IRS 990);

    • Maintaining MAM’s files and archives–both physical and digital


  • 02 Dec 2022 11:41 AM | Anonymous member

    Job Description

    Colby College Museum of Art
    Full-Time, Exempt, Salaried, Administrative Staff Appointment

    The preparator at the Colby College Museum of Art reports to and works closely with the senior preparator and others in the physical care and handling and installation of the Museum’s stellar art collection and exhibition loans. This includes handling, movement, preparation, matting, framing, installing, and packing of artwork and the preparation and maintenance of gallery spaces and display. As part of the collections team, the preparator works closely with colleagues across the museum to realize the physical production of exhibitions as well as ongoing stewardship, daily care, and use of the collection. The position is key in helping to realize the museum’s mission of access and education as well as making possible the museum’s contribution to the field of art through collection care and display and the presentation of a dynamic and leading-edge program of exhibitions.

    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

    • Exhibition preparation including, but not limited to, framing, preparing, hanging, moving of heavy sculpture, installation, de-installation, packing, shipping, and receiving artwork
    • Artwork preparation, hinging, matting and framing; designing and fabricating museum mounts for display; basic collections care, and basic cleaning of objects in the Museum collection
    • Moving object cases and other exhibit furniture, installing art in all media – mounting vinyl text, object labels, photographs and other didactic exhibition material, lighting artworks, and other installation elements
    • Design and fabricate archival mounts, boxes, trays, etc. for long-term storage of artworks in the collection
    • With registrar for collections, manage correct housing of collection objects and packing/crating for shipment
    • Install and deinstall collection works in Landay Teaching Gallery for class visits and curricular use
    • Maintain accurate storage location of artwork, reporting daily to the registrar for collections on any movement of artwork to be entered into the database
    • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

    QUALIFICATIONS:

    • Bachelor’s degree or the equivalent in education and experience
    • 1-3 years of prior experience with the care and handling of high-value fine art objects in a museum or related setting
    • Experience installing the work of living artists, handling a diversity of media, and working with varied curatorial approaches strongly preferred
    • Manual dexterity and care in the handling of art objects; ability to carefully follow established procedures with attention to detail
    • Experience cutting mats, hinging, and framing works on paper; framing canvases
    • Basic carpentry skills/knowledge of standard tools, practices, and methods in painting, rough and finish carpentry preferred
    • Experience in safe operation and maintenance of hand and power tools, hydraulic lifts, and specialized equipment
    • Excellent organizational skills and ability to work independently as well as in a team, exercise judgment, establish priorities, and complete projects with minimal supervision and to adjust as new projects are assigned
    • Able to lead installation project assignments and assign tasks to temporary preparatory crew members
    • Experience in a professional environment, with strong interpersonal skills and ability to work well within a team and a diverse organization and to collaborate effectively with students, faculty, and community partners
    • Commitment to fostering an antiracist, equitable work environment supportive of people from different cultures, backgrounds, and life paths
    • Proficiency with Microsoft Office Suite (e.g. Word, Excel) and Google Suite (e.g., Mail, Calendar, Docs, Sheets); prior experience with collection database systems and/or ability to learn new systems quickly and use a variety of digital work tools specific to Colby College.
    • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements


    For more information and to apply, please visit:

    https://colby.wd5.myworkdayjobs.com/en-US/ColbyCareers/details/Preparator--Museum-of-Art-_R0001824

  • 28 Nov 2022 11:26 AM | Anonymous member

    Grants Specialist

    Are you a strategic thinker with a passion for persuasive writing and fundraising communications? The Maine Historical Society is seeking a part-time professional to expand its grants program in support of an organization-wide strategy to increase MHS audiences, impact, revenue, and programs.

    ABOUT MHS

    The Maine Historical Society (MHS) preserves and shares Maine’s story. Our work illuminates the diverse experiences of individuals, organizations, and communities that serve as the foundation for Maine’s special sense of place. Over the years, MHS has built unique assets: a staff skilled at caring for and providing access to historical material; deep knowledge about Maine; aptitude for telling stories; landmarks like the Wadsworth-Longfellow House and Brown Research Library; and exceptional collections facilities.

    In recent decades, MHS has developed an expansive vision for the role that history can play in Maine. This includes public programs like the Maine Memory Network, a nationally-recognized resource for all who care about Maine; an exhibition program that explores how contemporary Maine is shaped by its history; and an ethos of collaboration, partnership, and inclusivity.

    Trustees and staff recently completed a bold, five-year business plan as part of our 200th anniversary. The Plan invests in MHS’ unique mission, expertise, and assets to build our capacity, impact, and audience¾and prepare MHS for its third century of service to Maine.

    POSITION SUMMARY

    Working with and reporting to the Director of Institutional Advancement, the Grants Specialist is responsible for managing MHS’ grants program, which includes stewarding and building relationships with a small and growing number of private and corporate foundations as well as government funders. The Specialist develops the annual grants fundraising strategy, identifying and assessing new potential funders, writing a variety of proposals and reports, and tracking deadlines. They work closely with the Management Team, program leaders, and Advancement colleagues to support MHS’ ambitious 2022-27 Business Plan goals. This position requires strong writing, project management, analytical, and computer skills. 

    FUNCTIONS AND RESPONSIBILITIES

    • Grants Strategy & Management (20%)
    •         In collaboration with the Director of Institutional Advancement, creates the annual grants strategy and plan in support of private foundation and government fundraising goals.
    •         Manages the annual grants calendar, tracking proposal deadlines and reporting requirements, in fundraising database (CRM).
    •         Builds collegial relationships with the Executive Director and senior leaders to help identify funding opportunities and deliver strong stewardship and reporting for annual and long-term projects.
    •         Stays current on the history, objectives, programs, and financial needs of MHS.
    •         Maintains and updates MHS’ annual registration in SAM.gov.
    • Grant Writing (60%)
    •         In keeping with the voice and branding of MHS, writes concise and persuasive grant proposals in support of current operating needs for exhibitions, public programs, and digital projects as well as capital needs and special initiatives.
    •          Maintains institutional templates, budgets, and supporting documentation for grant needs.
    •         Works closely with the Chief Financial Officer, Deputy Director, and program leaders to standardize and maintain institutional metrics in support of foundation proposals and timely grants compliance. Assists in the preparation of project budgets and unique reports as needed
    • Prospect Research (20%)
    •         Regularly engages in prospect research to identify new federal grant and private foundation funders for the institutional philanthropic pipeline.
    •         Assists in prospect research for new, individual major donors and special initiatives as needed.
    • Other duties as assigned related to fundraising and communications.

    QUALIFICATIONS

    •         B.A. or B.S. with at least three years of work experience in grant writing, fundraising, marketing, or non-profits.

    ·         Excellent writing skills.

    ·         Ability to project manage: prioritize work moving backwards from a deadline; accomplish multiple tasks in a busy environment.

    •        Accuracy and attention to detail.
    •         Strong analytical skills and ability to understand financial and budget data.

    ·         Self-motivated and able to work independently.

            Professional, energetic, and positive demeanor.

    ·         Team player with sense of humor and flexibility to accomplish an ambitious vision in an evolving, fast-paced institution.

    ·         Core skills in Microsoft Office (Excel, Word, PowerPoint) and the desire to learn and use other specialized software.

    PREFERRED QUALIFICATIONS

    •     Knowledge of standards, best practices, and policies in the grants management field.

    ·         Direct experience with Raiser’s Edge database and/or similar non-profit CRM.

    ·         Direct experience with prospect research tools, such as iWave or Foundation Directory Online.

    DIVERSITY AND INCLUSION

    The Maine Historical Society promotes a culture of inclusion and seeks talented staff from diverse backgrounds. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

    SCHEDULE AND LOCATION

    MHS supports a variety of work configurations and welcomes applications from candidates who wish to work remotely part of the week or on a flexible schedule.

    SALARY AND BENEFITS

    Providing a salary range promotes transparency and is one recommended strategy for advancing equitable compensation.

    Salary:                                 $24.00 - $24.75 per hour

    Job Type:                             Part-time, target 21 hours per week

    Start Date:                          As soon as position filled

    Region:                                Portland Area

    Specific Location:              Portland, ME

    This position is hourly, paid bi-weekly. MHS provides generous holiday pay and paid time off package to part-time, hourly employees. On-site parking in downtown Portland is provided.

    Application Details

    How To Apply:  Please email your cover letter, resume, and one brief writing sample to Cindy Murphy, Officer Manager, at cmurphy@mainehistory.org. Review of applications will begin immediately and will continue until the successful candidate has been selected.  No Phone calls, please.

    Application Deadline:     Friday, December 23, 2022


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Maine Archives and Museums

P.O. Box 1196, Yarmouth, Maine 04096

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