Position Vacancy at Colby College Museum of Art - Assistant for Special Projects

20 Nov 2015 1:07 PM | Anonymous member (Administrator)

POSITION VACANCY                                                           November 16, 2015

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:



Museum of Art

Full-Time, 12-Month, Salaried, Exempt Administrative Appointment

Reporting to the Director of the Colby College Museum of Art, the Assistant for Special Projects will provide administrative assistance for the range of programs overseen by the Director’s Office. This position will work closely with the Museum Director to increase the Museum's prominence as one of the nation's leading liberal arts college museums. The Assistant for Special Projects will assist the Museum’s membership program, local and national cultivation events, stewardship communications, Board of Governors administration and communication, and additional strategic efforts


  • Assist in organizing member events including the Museum’s annual Summer Luncheon
  • Plan, coordinate, and participate in local and national cultivation events in consultation with the Museum Director and Museum Director of Development
  • Assist in creating highly effective solicitation and marketing materials to support Museum fundraising, including donor reports, funding proposals, and collateral materials
  • Partner with College Advancement staff to develop effective stewardship strategies for Museum donors
  • Monitor and track receipt of all gifts and pledges to ensure appropriate and timely response from the Office of the Director
  • Serve as the key administrative support position for the Board of Governors, including scheduling conference calls and meetings, assembling board materials, and planning meeting logistics
  • Working with the Director and Associate Director, advance strategic initiatives that have broad institutional impact, including but not limited to, diversity efforts and technology plans
  • Cultivate strong working relationships with the Museum Board of Governors, College leadership, colleagues in Advancement and Alumni Relations, and Museum staff
  • Participate in Museum staff meetings to build a strong understanding of the Museum’s priorities, exhibitions and collection
  • Participate in professional development training programs to enhance expertise and skills
  • Perform other duties as assigned


  • Bachelor’s degree required, advanced degree preferred
  • Museum experience, preferably in an academic museum setting
  • Appreciation of Colby’s mission and the ability to effectively communicate it
  • Superb written and oral communication skills
  • Excellent project management and organizational skills
  • Experience with Raiser’s Edge and Embark or comparable relational database preferred, ability to learn and fully utilize the Museums’ databases required
  • Ability to work collaboratively in a complex environment
  • Ability to form and maintain positive relationships with a broad range of individuals and commitment to treating all members of the community with respect
  • Must be willing to work and travel outside normal working hours, a Valid Driver’s License is required and must meet the College’s Fleet Safety guidelines
  • Excellent attention to detail, outstanding diplomacy and discretion
  • An entrepreneurial spirit


This position reports to the Director of the Museum with a close working relationship with the Associate Director of the Museum and the Executive Assistant to the Director. This position has significant interaction with faculty, staff, students, alumni, outside constituencies, Museum Board of Governors, College leadership, and College and Student Advancement.


Position involves sitting, although frequent movement is necessary.  Walking, standing, bending, twisting, and occasional lifting required. Computer usage involving repetitive hand/wrist motion is also necessary.  Travel is required.

Assistant for Special Projects - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME  04901-8855

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status.  Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities.  Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights.  We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit our website:

For additional information or to apply please visit:

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