Special Collections & Archives (SC&A) is the repository of Colby College’s rare books, literary materials, and institutional records. The archives processing coordinator in SC&A helps to manage the College archives by performing critical processing and discovery tasks for unpublished materials. The position includes supervision of student assistants and interns in various tasks within a busy library environment and may include reference service tasks when needed. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Manage processing workflows within the College archives; create finding aids and other descriptive tools for manuscript and archival collections in consultation with the College archivist and other SC&A staff
• Serve as primary administrator of ArchivesSpace within SC&A, which has both internal and public interfaces
• Train and collaborate with other staff in effective management of records maintenance systems to assure compliance with records management and retention policies of the College
• Train and supervise student assistants and interns in archival processing best practices and ArchivesSpace data entry tasks
• Maintain documentation and communication of procedures to ensure work consistency and quality
• Remain knowledgeable of archival standards and takes a lead role in implementing standards in SC&A
• In collaboration with the College archivist, work with alumni relations, athletics, and other key campus partners on special commemorative events, Colby College history, and alumni-related projects
• In collaboration with the College archivist, assist with intake of materials (both analog and born digital) into the college archives
• Troubleshoot to identify potential problems, make recommendations, and participate in the development of better processes for storage, maintenance, and searchability of documents and files
• Provide reference services as requested and help to coordinate academic use of materials in order to assist the archives education staff within SC&A and department-initiated programming and exhibition
• Help to create/collect departmental statistics for administrative reports
• Participate on library committees and/or working groups and complete other assignments as needed

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience
• Minimum of two years of experience in a library, archives, museum, or relevant higher education environment preferred
• Experience with an archival collection management system, such as ArchivesSpace, preferred
• Strong written and verbal communication skills in professional settings
• Ability to establish priorities when working both independently and as a member of a collaborative team
• Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
• Ability to facilitate and improve processes for records organization and retention
• Strong project planning and implementation skills preferred
• Must be flexible, curious and committed to ongoing professional development
• Demonstrates a commitment to valuing diversity and contributes to providing an inclusive working environment
• Valid driver’s license required and must meet Colby’s Fleet Safety Policy requirements

KEY RELATIONSHIPS:

Reporting to the College archivist, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and to/from the Libraries’ offsite Annex facility is necessary. Occasional lifting up to 30-50 pounds may be required.

CONDITIONS OF EMPLOYMENT:

Successful and satisfactory completion of a background check (including a criminal records check).

SALARY RANGE:

$45,000 - $50,000 based on experience and qualifications

TO APPLY:

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers job posting. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Archives Processing Coordinator - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME  04901-8855